Requirement Modification Exceptions Training

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Requirement ModificationExceptions Training

• Overview
• Degree Audit Outline Description by sections
  and review to identify the requirements and
  sub-requirements with in the degree audit report.
• Degree Audit Exceptions Description of the
  exceptions available for requirement /
  sub-requirement modification and when to use
  them.
• Examples on how to? Training by examples on how
  to work the requirement / sub-requirement
  modification exceptions.

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Degree Audit Outline

• Report layout
• Header Section The header section (seen below)
  will give a description of the program code
  (major and/or minor code), catalog year and the
  degree, major, minor spell out. No modification
  are allowed on this section.

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Degree Audit Outline

• Status Section The status section ( seen below)
  will give you a quick indication, if all the
  requirements are meet or not. No modifications
  are allowed on this section.

• Approval Section The approval section (seen
  below) is in the audit for advisors to certify
  the degree audit as an official document. No
  modifications are allowed on this section.

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Degree Audit Outline

• Advising Section The section ( seen below) will
  show any comments to the student added with the
  CM (Add advising comment to student audit report)
  exceptions. No modifications are allowed on this
  section.

• Requirement / Sub-requirement Section The
  section (seen next) will identify the enforcement
  of the requirement purpose and the implementation
  of the rules. Also will show, if the requirement
  was fully or partially satisfied.
  Modifications using exceptions to the count,
  hours and/or (gpa) points are allow on this
  section. Note All requirements will have at
  least one sub-requirement define and if the
  sub-requirement does not have rules or it is
  omitted not to been shown, the audit report will
  not show it.

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Degree Audit Outline
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Degree Audit Outline

• Footer Section The section (seen below) will
  show a LEGEND icon for you to open a new
  browser window and see the legend. Also a text
  END OF ANALYSIS line will show were the audit
  report ends. No modifications are allowed on
  this section.

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Degree Audit Exceptions

• Types of exceptions
• RQ Code (Adjust count, GPA and hours to a
  requirement within a degree program) The
  exception (seen below) will modify only the
  specified requirement by adjusting the count, GPA
  points and hours of the define default values.

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Degree Audit Exceptions

• RI Code (Adjust count, GPA, hours and insert
  courses to a sub-requirement within a degree
  program) The exception (seen below) will modify
  only the specified sub-requirement by adjusting
  the count, GPA points, hours of the define
  default values and will insert new courses to the
  select course list of the sub-requirement.

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Degree Audit Exceptions

• RD Code (Adjust count, GPA, hours and remove
  courses from a sub-requirement within a degree
  program) The exception (seen below) will modify
  only the specified sub-requirement by adjusting
  the count, GPA points, hours of the define
  default values and will remove courses from the
  select course list of the sub-requirement.

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Degree Audit Exceptions

• Describing the exceptions
• Entry Screen The exception screens (seen next)
  will identify all the entry fields for the
  exception. The exception let you adjust the
  requirement or sub-requirement define defaults
• Count You will add/subtract a number. The
  number represent the total count of courses the
  you what to add or subtract.
• GPA points You will assign a new minimum GPA.
• Hours You will add/subtract hours. The hours
  represent the total of course count /hours the
  you what to add or subtract.

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Degree Audit Exceptions

• RQ Screen Requirement modification.

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Degree Audit Exceptions

• RI Screen Sub-requirement modification.

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Degree Audit Exceptions

• RD Screen Sub-requirement modification.

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Degree Audit Exceptions

• RD RI Screens Sub-requirement courses table.

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Degree Audit Exceptions

• Entry Fields The requirement and
  sub-requirement modification entry fields
  describe next will tell you what type of data is
  need it for the exception to work. The R symbol
  will show those entry fields the are require for
  the exception to work.
• Sequence No - Identify the student exception
  number, auto generated.
• Degree Program - Identify the student degree
  program.
• Pseudo Name - Identify the pseudo name of the
  requirement within the degree program.
• Requirement Name - Identify the requirement name
  within the degree program.

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Degree Audit Exceptions

• Entry Fields (continue)
• Required
• Req or Sub-req Count - Adjust the course count.
• Hours - Adjust the course hours.
• GPA - Adjust the minimum GPA points.
• Comment - Reason why the requirement or
  sub-requirement was modified.
• Authorized - Identify the authorization user and
  date for the modification.
• Last Modify - Identify the last modification
  user and date for the record.

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Degree Audit Exceptions

• Entry Select Fields The entry select fields
  will give you a way to locate and select
  production data from some of the entry fields.
  When production data is found the select entry
  fields will appear on the exception screen and
  you would be able to select data for those entry
  fields, the action will minimize on entry errors.
• Degree Program - To find production data enter
  the degree program first three digits follow by
  the ? question mark. Submit the entry screen for
  the entry select fields to show in the exception
  screen (seen below).

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Degree Audit Exceptions

• Entry Select Fields (Continue)
• Pseudo Name - To locate production data enter
  ALL PSEUDO?. Submit the entry screen for the
  entry select fields to show in the exception
  screen (seen below).

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Degree Audit Exceptions

• Entry Select Fields (Continue)
• Course - To locate the select data enter course
  prefix and the ? question mark. Submit the entry
  screen for the entry select fields to show in the
  exception screen.
• For RI Codes the select course fields will be
  from the Inventory and Transcript files and for
  the RD Code the data will be from the DARS
  requirement course files (seen next).

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Degree Audit Exceptions

• Entry Select Fields (Continue)
• Course - (RD Code - Outline file)

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Degree Audit Exceptions

• Entry Select Fields (Continue)
• Course - (RI Code Inventory file)

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Degree Audit Exceptions

• Entry Select Fields (Continue)
• Course - (RI Code Transcript file)