Charleston County School District Maintenance

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Charleston County School DistrictMaintenance
Operations (MO)
MASTER PLAN
FY 2005 to FY 2009 Maintenance Operations
Program Presented May 10, 2004
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MAINTENANCE OPERATIONS (MO)SUPPORTS STUDENT
ACHIEVEMENT
Facility Maintenance, Custodial Grounds,
Transportation
South Carolina School Plant Management
Association 2002 Facility Services Department
of the Year
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Maintenance of Physical Plant

General Operating Funds (GOF)

• Salary/Payroll
• Maintenance Equipment Supplies
• Contracted Maintenance Labor Other Costs
• Contracted Student Transportation
• Contracted Custodial Grounds Services
• Equipment Supplies
• Electricity, Gas, Water Sewer

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GOF Funding for Maintenance Operations(MO)
Operating Costs Day-to-Day cost of operations
including the costs of administrative staff,
classified staff, operating supplies equipment,
and utilities. Also includes costs for
contracted services. Maintenance Costs The
annual cost of maintenance and minor repairs to
facilities. These costs vary based upon a number
of factors square footage, age, and level of
use.
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Capital Maintenance Fixed Cost of Ownership
Roofs (20 yrs.) Restrooms (20 yrs.) Building
Exteriors (10 yrs.) Site Drainage
Clinics Common/Specialty Areas
Lighting Classrooms Environmental HVAC (15
yrs.) Pavements (20 yrs.)
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MO Capital Funding Requirements

• VARIABLES
• Physical Plant Square Footage
• Complexity of Building Systems
• Current Age of Facilities
• Mechanical, Electrical, Telecommunications
  Security Technologies
• Type of occupants/users or activities conducted
• Ownership Time Horizon
• Labor, Energy and Materials Prices

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CCSD School Inventory
2004 7 MILLION SQUARE FEET
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Condition Assessment

• Grounds/Building Exteriors
• Roofs
• Classrooms
• Restrooms
• Common/Specialty Areas
• Lighting
• Mechanical/Electrical/Plumbing
• Site Drainage
• Mobile Classrooms
• Clinics
• Environmental
• Overall

Conducted January 2004
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Operational Definitions
C1
Mission Ready (Green)
C2
Mission Ready With Some Issues (Green)
C3
Mission Ready But Degraded Systems Present
(Yellow)
C4
Not Mission Capable (Red)
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Constituent District Facility Condition
Assessments
C2
NOTE BASED ON OVERALL CONDITION ASSESSMENTS
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Constituent District Facility Condition
Assessments
NOTE BASED ON OVERALL CONDITION ASSESSMENTS
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CCSD District-wide Facility Assessments
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CCSD District-wide Facility Assessments
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Grounds/Bldg. Ext. Condition Assessments
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Roofs Condition Assessments
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Classrooms Condition Assessments
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Restrooms Condition Assessments
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Special Areas Condition Assessments
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Lighting Condition Assessments
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Mech./Elec./Plumbing Condition Assessments
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Site Drainage Condition Assessments
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Clinic Condition Assessments
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Environmental Condition Assessments
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Overall Condition Assessments
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Elementary School Condition Assessments
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Middle School Condition Assessments
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High School Condition Assessments
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Condition Assessment (By Category)
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Funding Capital Maintenance

• Benchmark Standards
• Building Owners Managers Association
• South Carolina School Plant Mgmt. Assoc.
• American Schools Universities
• 1.0 2.0 of CPRV be invested in
• funding cyclical maintenance

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Current Plant Replacement Value (CPRV)

• Parametric Cost Estimate 120 per Square Foot
• Current CCSD Inventory 7 Million Square Feet

CPRV 840,000,000
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MO Program Recommendation

• If the Building Program with focus on elementary
  school replacement is approved, fund MO
  program at 1.0 of CPRV.
• If the Building Program is approved with focus on
  elementary school renovations, fund MO
  program at 1.5 of CPRV.

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Annual Investment
1.0 of 840M() CPRV
2005 Requirements 8.40 M 2006 Requirements
8.65 M 2007 Requirements 9.35 M 2008
Requirements 9.35 M 2009 Requirements
9.35 M Total Requirements 2005-09 45.1 M
45.1 Million Required for MO 2005-2009
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Critical Needs Focus 2000-2004

• Roofs
• HVAC
• Health Safety
• 6M sq. ft. x 120 sq. ft. 720M x
• 1.5 CPRV 10.5M x 5 yrs. 54M

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MO Project Focus 2005-2009

• Roofs
• HVAC
• Environmental
• Restrooms
• Building Exteriors/Grounds
• Lighting (Energy Conservation)
• Clinics
• 7.5M sq. ft. x 120 sq. ft. 900M x 1.0 CPRV
  9.0M x 5 yrs. 45M

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Benefits of Proposed MO Policy

• Reduce C4/C3 Facility Conditions
• Equity
• Focus Resources to Support Instruction
• Establish Funding for Fixed Costs of Ownership
• Bi-Annual Condition Assessment
• Protection and Maintenance of Public
  Investment in School Facilities

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Potential Consequences Of Under-funding
Capital M0 (What does it cost if capital
maintenance is not funded?)

• Threats to Health Safety
• Health, Safety Structural Safety, and IAQ
  Issues
• Service Failures
• Power Service Loss HVAC System Failure
• Excessive Costs
• Utility Costs Minor failures leading to Major
  failures
• Replacement vs. Repair Cost Loss of Assets
  Insurance Liability Increased absenteeism,
  turnover Loss of Productivity
• Social Costs
• Poor image Inability to attract retain
  Personnel Poor morale, and Loss of Confidence

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Vehicle Inventory
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Student Transportation Thru the rearview mirror
Stall
Baptist Hill
James Isl. High
St. Johns
In for repairs
NC High
2001 Assessment
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Transportation Today
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District-Wide Bus Assessment 2005
Type A (12)
Type C (18)
Type D (59)
Fuel Tanker (1)
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Transportation 2005-2009
2005-2009 Funding Requirements 2,504,510
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Charleston County School DistrictMaintenance
Operations (MO)
2005-2009 Funding Requirements MO 45.1
M Transportation 2.5 M Total Funding
Requested 47.6 M
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MO PROGRAM FUNDING How does this funding request
support the Charleston Plan for Excellence?

• Core Strategy 1 (Improve Curriculum and
  Instruction Plans)
• Classrooms are maintained to minimize classroom
  disruption due to facility operations
• Core Strategy 2 (Effective Business Practices)
• Building systems are replaced just in time
  rather than after failure
• Aging buses are replaced at the end of useful
  life cycle rather than after failure
• Core Strategy 3 (Safe and Orderly Schools)
• Safety and health of students is enhanced through
  a safe, sound well maintained environment
• Safety and health of students is enhanced through
  provision of safe, reliable transportation

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Charleston County School DistrictMaintenance
Operations (MO)
MASTER PLAN
FY 2005 to FY 2009 Maintenance Operations
Program Presented May 10, 2004