Overview session content

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Overview session content

• Session 1 Stage 1
• Overview of the CIF process the Milestone
  Approach
• Providing an evidence base
• Idea application
• Pre-application
• Completing the Stage 1 CIF application
• Key Performance Indicators
• Your questions and queries

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Current situation

• 21 CSN investment portfolios with identified CIF
  projects
• Average 3 projects being assessed per week
• Not all CIF projects coming from CSN plans are
  being encouraged we want to increase this to
  100
• Re-submitting can be time consuming and
  duplicating effort.
• Feedback - what are you expecting from us,
  what is an ideal CIF application?
• We are not clear about the process and level of
  support given at each stage

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CIF process
Stage 1 On-line application made by
applicant
SE Review SE officers provide feedback within
15 working days as to whether project is
likely to be supported.
SE Review SE officers provide feedback within
15 working days as to whether project is
likely to be supported.
Project Development Applicant works up
application in conjunction with CSN, NGB,
other key partners and advice from SE officers
Project Identified CSN identifies high priority
project and becomes part of the CSN portfolio of
projects. CSN discusses projects with key
partners eg CSP, NGB PCT, Sport England etc
Post Award Project developed and delivered in
line with Award conditions. Project reports
regularly on agreed KPIs. On going support by
CSN/NGBs
RSB Decision SE officers assess
application. RSB consider recommendations and
make decision with conditions.
Stage 2 Applicant makes on line full application
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The CIF Process

• Stage 1- enquiry stage
• Information about organisation
• Information about the project
• If ineligible automatically rejected
• Encouraged/discouraged
• Stage 2
• Sport England Development Worker allocated
• More in-depth
• KPIs
• Risks
• Sustainability
• Documentation to support

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Before you Start

• Providing the Evidence base
• Active People
• Active Places
• Market Segmentation
• Socio-Demographic

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Key Message Justify the Need for Investment
How?
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Option 1 Active People Diagnostic
Tool www.webreport.se/apd
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Active People Diagnostic Tool
Login screen

Main page






Tier Two Additional key statistics
Tier Three Profile analysis and
cross- tabulations
Tier Four Comparative analysis (geographic and
sports based)
Tier One KPIs and sports specific results



Interactive analysis
Pre-defined analysis
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Option 2 Active People Datasheets
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Option 3 Active Places - Strategic Planning Tool
(www.activeplacespower.com)

• Facilities per 1000 Population
• (m2 of sports halls in Yorkshire Humber
  region)

• Travel Time to Facilities
• (distance by road to nearest 3G synthetic
  turf pitch in York LA)

• Single Facility Catchment
• (Next Generation York - travel time
  within 10 mins by car)

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Option 4 Market Segmentation
Ben (A01) Competitive Male Urbanites Male recent
graduates, with a work-hard, play-hard,
drink-hard attitude
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• Suggested Methodology
• Profile demographics of the target area
• Profile participation frequency within the target
  area
• What are the priorities for the area based on
  steps 1 and 2
• Which sports and activities does the project plan
  to develop?
• Profile participation for these sports
• Profile participation in these sports for the
  priorities identified in step 3
• Optional Location analysis using Active Places
• Optional Profile analysis using Market
  Segmentation

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• Summary
• Justify the need for Investment
• Use available resources Active People, Active
  Places, Market Segmentation
• Use additional external data when appropriate
• Feel free to attach additional information in
  electronic form if
• - the data relates specifically to the project
• the data strengthens and enhances the main CIF
  application
• For support and guidance please contact
• paul.neilson_at_sportengland.org

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Idea.Application

• Pre-application
• Completing the Stage 1 CIF form
• KPIs

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Pre-application Are you ready?

• Develop your idea into a concept, then into an
  outline project and test whether it is feasible
  can you evidence why its needed?
• What will you need to run the project, including
  aims and objectives, demonstrable need,
  partnerships, resources (financial and other),
  timescale, revenue implications, outputs and
  outcomes
• Check projects eligibility for support
• Remember Sport England are a funder of last
  resort and only for projects that meet Sport
  England priorities.

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Purpose

• Whatever type of organisation you are, the
  constitution or memorandum and articles of
  association must
• Permit the sporting activities proposed in your
  application
• Give the necessary legal powers to own or lease
  facilities, employ staff and manage finances as
  appropriate to your application
• Not impose unreasonable restrictions on public
  access to facilities.

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What can you apply for?

• Projects that help people get involved in sport
• Will increase participation
• Capital Revenue
• Mixture of both
• Must support the achievement of the Delivery
  System For Sport.

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Revenue

• Implementation of an activity, usually over a
  period of time
• Incurs expenditure that does not create an asset.
  
• Examples
• Employment of a sports development worker
• Recruitment of coaches and volunteers
• Training and coaching awards for members
• Small pools of equipment that form part of a
  larger project with a value of less than 1000.

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Capital

• Creates a lasting asset
• Equipment with a value over 1000
• Must meet Sport England design guidance standards
  as a minimum
• Examples
• Multiuse games area
• Clubhouse or pavilion
• Sports hall
• Improvements to existing facilities for sport and
  physical activity participation

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Capital Guidance

• Contact the Planning Department of your Local
  Authority
• Dont spend money on planning issues before you
  talk to Sport England
• BUT planning permission will have to be in place
  before we enter into a funding agreement with
  you.
• Seek professional help in developing capital
  projects
• Sport Englands intention is to help you keep
  costs to a minimum
• See Technical Design Notes section on the
  Pre-Application page.

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What cant you apply for?

• Stand-alone social facilities or projects
  concerned solely with social provision (e.g. a
  new kitchen or bar in a clubhouse)
• Transport assets such as a mini-bus or van
• Personal sports equipment or team kit
• Projects that have already started
• Supporting ongoing initiatives (MUST be new
  provision/resource)
• General running costs, e.g. ongoing staff costs
  council tax gas, electricity or water bills
  facility hire
• Items that only benefit an individual, e.g.
  prizes, scholarships, bursaries, personal
  clothing or equipment or the purchase of tickets
  for events.
• Activities promoting religious beliefs
• Endowments
• Loan repayments
• Foreign trips
• Goods or services bought or ordered prior to an
  Award being confirmed
• Equipment e.g. computers, printers, laptops and
  other IT equipment, telephones and fax machines
• E-mail and internet access
• General office and administrative service costs

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How much?

• Minimum investment 10,001
• No upper limits
• Capped
• Must have some partnership funding
• More than one region - apply to the region where
  the majority of those who will benefit from the
  project are based.
• If project covers three or more regions, apply
  for a national project.

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Are you ready?

• Checklist.
• Support and assistance
• Resources online
• www.sportengland.org

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Completing the Stage 1 application

• Log on to register and log-in to complete the
  form
• Tick box at bottom of pre-application page to
  confirm youve considered SE advice
• Can exit anytime and return using log-in details
• Initial enquiry determines eligibility
  immediate feedback
• If ineligible email received
• If eligible complete the rest of the form and
  submit
• Should get response within 15 days

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Basic eligibility

• Strict criteria on what SE will fund
• Questions at the beginning of the form will
  trigger automatic failure to comply with SE
  funding requirements
• If you answer one of these questions in a way
  that makes it impossible for SE to fund you
  will get an automatic ineligibility email
• Ineligibility message will tell you about other
  potential sources of funding

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Automatic rejection

• Enter details of sport in text box
• Select other from types of organisations listed
• Select a risk sport/s (marked with an asterisk)
  and do not indicate an association with a NGB
• Sport is not one of the 105 eligible sports
• Select a funding grant of 5,000 or less
• Answer no to equality of access
• Answer yes to the question on prior commitment
• Capital no security of tenure or will have by
  time project complete
• Football selecting Association Football as only
  sport

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Completing the CIF Stage 1 Application Form

• Question by question
• You will need a copy of the application form

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Group Exercise

• Divide into groups no more than 5 per group
• You will need the project idea you have brought
  with you
• Each project sponsor to present to the group
  their project
• Group to discuss each proposal following
  presentation

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What to present

• The project title
• Describe the project
• What it will do
• How will it do it
• What is the need for it
• What impact/outcomes will it have
• What will the project involve i.e. employing
  staff
• What sports activities will it involve
• Where will it take place
• Ask if you are unsure.

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Discussing the proposal

• Positive feedback
• Is the project idea clear?
• Do you understand how the project will be
  delivered?
• Do you understand what the project involves i.e.
  employing staff/what sports etc?
• Does the project demonstrate a clear need/demand?
• Are the proposed impact/outcomes realistic and
  clear?
• Anything within the group that can be
  added/feedback to improve the application?

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KPI selection stage 1

• Stage one Select KPIs, provide baseline / 5
  year projections
• Cumulative
• Try and link to what the Active People results
  are saying in your area (Priority groups and
  numbers)
• Less is more!, focus on a small number of KPIs
  and be realistic on projections

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The 5 target KPIs

• Participation
• (The total number of individuals taking part in
  your activity including new participants)
• Throughput
• (The cumulative total number of participants in
  each activity or session since the start of the
  activities)
• Active Members
• Counts the number of members of the project/club
  or organisation who have taken part in sport or
  physical activity through the club/organisation
  in the last year,
• Coaching
• Counts the number of coaches, leaders,
  instructors or teachers involved in the project
  who have coached at least once in the past year
• KPI Volunteers
• Counts the number of volunteers who have been
  actively involved in the project at least once in
  the past year with a role beyond playing or
  coaching.

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Working out your KPI figures

• Use your project idea
• Baseline
• What do you hope to achieve?
• Are your target figures realistic?

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Round up

• Milestone approach
• Evidence base
• Pre-application (Are you ready)
• Stage 1 form completion
• KPIs
• What next?

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Assessment

• The information you have provided to make a
  judgement on
• Whether your organisation and project are
  eligible to receive funding from Sport England
• How your project contributes to Sport Englands
  business objectives
• How well your project meets our regional
  priorities for funding
• How much your project contributes to the Delivery
  System for Sport
• How much your project costs and the sum you are
  requesting from us

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Encourage/Discourage

• If your organisation or project is not eligible -
  this is an almost immediate response.
• If we are very sure that your application,
  although eligible, will not meet our priorities
  for funding and is very unlikely to receive
  support we will tell you after you have completed
  the Stage 1 Application. This advice may take up
  to 15 working days
• If we believe there is a reasonable chance that
  your project will receive funding from Sport
  England then we will encourage you to proceed to
  the Stage 2 Application.
• Proceeding to Stage 2 not a guarantee that we
  will support your project but an indication
  based on the information you gave us.

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Questions