Agency Readiness Program

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Agency Readiness Program
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Agency Readiness Program
Agencies have specific tasks and responsibilities
to prepare their agencies for Core-CT.

• People readiness
• Process readiness
• Data and cutover readiness
• Infrastructure readiness
• Implement network and desk top upgrades / changes
• Support Readiness

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Agency Readiness Program
Agencies will need dedicated personnel to assist
them to prepare for new processes and new tools
ARCs are the go-between Core-CT and the agencies.
75 Sponsors for 62 Agencies
As of 11/12/01
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Agency Readiness Program
Sponsors work closely with their ARCs and need to
delegate and monitor agency readiness tasks.

• Address requests for information from Core-CT
  Team
• Monitor / complete monthly action items See
  sample action plan
• Updated list of action items keep their agency on
  track
• Delegate and follow-up to ensure that they are
  completed
• Update their action item list as items are
  completed
• Track questions and/or issues
• Assess agency progress towards readiness see
  sample progress report card
• Complete progress report card (ARC to assist)
• Attend their designated readiness meeting
  typically 4th Wednesday each month

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Agency Readiness Program
Readiness progress is measured and reported
monthly until 2 months prior to go-live then,
assessments are truly Readiness Assessments.
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Agency Readiness Program
At each monthly checkpoint, agency readiness will
be measured against a pre-defined set of factors,
using the following approach
Input Assessments
Output Reports Actions
In good shape
(1) Agency Assessment -
Sponsors (2) Project Management
Assessment - Project Directors
(4) Publish Report - Project Directors
- Change Management (5) Implement
corrective actions / adjustments -
Sponsors - Project Team
Some concerns
Critical - Urgent attention needed
Process Meetings
(3) Agree on consolidated assessment and
corrective actions / adjustments
- Sponsors - Project Directors
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Agency Readiness Program

• Several meetings in the upcoming weeks will
  involve active participation of the Sponsors,
  ARCs and other agency personnel.

• Sponsor kickoff - March 27
• Communications Workshops - Financials on April 3,
  4 and 8 HRMS to be scheduled for week of May 13
• Meet with sponsors - ASAP after kickoff Audience
  Analysis interviewees confirmation begin
  relationship
• Attend Audience Analysis Interviews - April and
  May
• First Readiness Assessment - May (lag a month to
  give time for meetings, etc.)
• Process workshops - HRMS to be held June and
  Financials to be held July / August