MANAGING OCCUPATIONAL ROAD RISK

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MANAGING OCCUPATIONAL ROAD RISK
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Graham Feest Secretary AIRSO (Association of
Industrial Road Safety Officers)
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What is AIRSO?

• An independently based Membership
  organisation
• Highly respected in the public, private
  and voluntary sector
• Consulted by statutory and non-statutory
  organisations
• Been involved in occupational road risk
  activities since 1965

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What does Membership offer

• Opportunity to express views on road
  safety issues
• Low cost meetings/seminars and working groups
• Direct access to a network of experts and policy
  makers
• Personal contact with other road safety
  professionals, providing free advice and
  information.

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THE PROBLEM
Probably the most dangerous activity employees,
family members and local people face is using
the road
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THE PROBLEM
It is estimated that between 25 and 33 of road
traffic crashes involve somebody who was using
the road for work purposes

This means that in Great Britain between 850 and
1,100 people are killed and 8,000 to 10,500 are
seriously injured, in work-related road incidents
each year.
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DRIVING AT WORK

• Management of Health and Safety at Work
  Regulations 1999
• Places responsibility to manage health and
  safety effectively.
• Requires Risk Assessments for employees and
  others affected by work activity.
• Requires periodic review of Risk Assessments.
• Requires consultation with employees or their
  safety representatives .

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DRIVING AT WORK

• Health and Safety at Work Act 1974
• Ensure, so far as is reasonably practicable, the
  health and safety of all employees while at work.
• You also have a responsibility to ensure that
  others are not put at risk by your work-related
  driving activities.

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DRIVING FORCES

• Tomorrows Roads
• Safer for Everyone
• Health Safety Executive Guidelines
• Corporate Manslaughter Legislation
• Road Death Investigation Manual

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AVOIDING DISASTER

• Taking responsibility as an organisation
• Identifying an appropriate person(s)
• Giving the time
• Research
• Driver checks
• Vehicle checks
• Including driving in a general risk policy
• Audit trail
• Communication
• Create good practices policies

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AVOIDING DISASTER

• Getting your self/your organisation in a
• defendable position
  
• Being legal does not mean being safe
• Road Traffic Law v Health Safety
  Legislation
• Duty of Care

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RISK ASSESSMENT
The Risk Assessment Process ideally falls into
four categories
People Related Fitness to drive Fatigue Substanc
e abuse Driving skills
Work Related Journey (mileage/time
limitations) Flexibility (hours, meals, breaks,
etc)
Vehicle-Related Regular maintenance Suitability
of vehicle for job
People Work Related Workplace culture Mobile
communications Crash/collision reports and data
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Did the Driver lose control Did the Driver Fall
asleep at the wheel?
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HSE GUIDANCE

• Assess the competency of drivers.
• Evaluate at-work driver training requirements and
  ensure drivers know how to carry out basic
  maintenance checks.
• Ensure employees are fit and healthy to drive.
• Ensure that vehicles both company cars and
  privately-owned cars used on business trips are
  fit for the purpose.

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HSE GUIDANCE
Ensure vehicles are maintained in a safe and fit
condition with safety equipment properly fitted
and maintained and that drivers have access to
information that will help them reduce
risks. Ensure car and van ergonomics are
considered in compiling vehicle choice lists.
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HSE GUIDANCE
Ensure journeys are thoroughly planned, work
schedules are realistic and that enough time
is built into business trips. Ensure that
staff are not put at risk from fatigue caused by
driving excessive distances without appropriate
breaks and that sufficient consideration is
given to adverse weather conditions when
planning journeys.
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MANAGING THE RISK
What is your policy/position on?

• Alcohol
• Drugs
• Illness
• Fatigue
• Stress

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MANAGING THE RISK
What is your policy/position on?

• Mobile Phones
• Driving Assessments
• Speed
• Carrying of Goods
• Use of the Vehicle for non-official
  business

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MANAGING THE RISK
What is your policy/position on?

• Carrying of Passengers
• Non-Authority People Driving Authority
  Vehicles
• Use of Private Cars on Authority Business
• Checking of Driving Documents
• Age for Driving Authority Vehicles

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FORMULATING POLICY

• Who are you Going to Consult?
• Health Safety Officer
• Transport/Fleet Manager
• Human Resources Manager
• Unions
• Staff Consultative Committees
• Safety Committee
• Workforce Representatives
• Drivers

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POLICY FRAMEWORK
Introduction What is the Policy
about Background The relevant facts both
involving the risk assessment, research finding
and any impact upon the organisation Legal
Position Define any legal position under RTA or
HE requirements Policy Statement Write
the organisations statement explaining how
employees, volunteers and management should
respond Responsibilities Where does the
responsibility lay Other Any other relevant
issues
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POLICY FRAMEWORK
Monitoring How are you going to ensure that the
policy is appropriate and effective?
Auditing How are you going to ensure compliance
with your policy? Communicating What methods
have you got to ensure the policy is
communicated and the Members Employees is
educated? Sanctions What are you going to do
about non-compliance? Reviewing What plans
have you for reviewing the policy in terms of
changes to working practices, changes in
legislation, or following a specific incident?
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SAMPLE POLICY
Mobile Phone Policy The company prohibits the
use of hand-held phones whilst driving in
conjunction with its work or activities. Drivers
may answer a hands-free phone for the purposes of
receiving short and simple messages
only. Drivers are not permitted to initiate a
call whilst driving. All Members/Employees, when
contacting individuals on a mobile phone are to
establish whether the person is driving and offer
to terminate the call. The Company will
support drivers terminating such conversations.
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Graham Feest is available on a no fee
basis (provided travelling any other out of
pocket expenses are paid) To meet with any
Authority to talk about developing or reviewing
Road Risk Strategies Policies. Contact details
are found at the end of this presentation
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10th Anniversary NATIONAL BLUE LIGHT USERS
CONFERENCE Wednesday Thursday 29th 30th
August 2007 Hinckley Island Hotel Leicestershire
www.airso.org.uk
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Graham Feest Secretary AIRSO (Association of
Industrial Road Safety Officers) 68 The
Boulevard, Worthing, West Sussex BN13 1LA 01903
50 60 95 airso_at_talk21.com www.airso.org.uk
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