SQUID: Building and Using an Electronic Archive

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SQUID Building and Using an Electronic Archive
A Concurrent Session at the 2004 SACS Annual
Meeting, Atlanta, GA David Eubanks, Director of
Planning, Assessment, and Information
Services Melinda Deyasi, Assistant Director of
the Library
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Content Map
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Feedback

• How close are you to submitting the next
  Compliance Certification?
• 0 years .........................10 years

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Feedback

• Have you ever misplaced or lost important
  documents?
• NeverSometimesFrequentlyAlways

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Feedback
Would you like to have searchable electronic
access to committee minutes, reports, and policy
documents? Not Particularly..Definitely
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• Arguments for an electronic archive
• Less chance of losing important docs
• Useful for institutional effectiveness
• Great for electronic submission
• Costs next to nothing to build
• High in fiber

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Doodle Stage
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Results
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Retrieval
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Embedding

• The Earthquake Prevention Committee (EPC) met on
  11/4/2001 to discuss updating emergency plans
  1023 in response to the Shake, Rattle, and Roll
  Survey (SRRS) administered the previous spring
  998.
• --Numbers in brackets link to the indicated
  documents through SQUID.

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Feedback

• Have you ever found out you were working with an
  outdated copy of a file instead of the most
  recent one?
• NeverSometimesFrequentlyAlways

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• Advantages of one-source documents
• Fewer bad copies of files.
• No need to attach a file.
• No unauthorized changes.
• Files have a web address that can by hyperlinked
  from other files, from an email, or a web page.
• Each document has a unique ID.

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Metadata
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Source
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Security
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Receipt
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Maintenance
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Feedback
How much does your library have to do with
managing institutional documents? Not
Much..Everything
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Assembly
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The Report
Link to the Compliance Report
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The Future

• Features in the works
• More convenient login
• Connection to budget reports and other online
  resourcesone password for all reports
• Integration with IE loop reports
• Electronic student portfolios

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Assessing The Elephant
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The FACS
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Results
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Feedback
Was this session useful? Not Particularly.
.Definitely
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