Doc2NET Overview

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Doc2NET Overview A Powerful, Cost-Effective
Choice for Document Management
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Why Document Management?
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Reasons to manage documents
Why Document Management?

• Faster retrieval
• Reduced storage space
• Improved work process
• Better security
• Eliminate lost documents
• Reduced costs

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Your current filing costs
Why Document Management?

• Labor
• 15/hr x 80 retrievals/day x 4 min. 80/day
  1,600/mo. 19,200/yr.
• Space
• Filing cabinet 6 sq. ft.
• 10 cabinets 60 sq. ft.
• 15/sq. ft. 900/mo. 10,800/yr.
• You spend over 30,000/year filing paper!

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Compliance
Why Document Management?

• Compliance is a process, not a product. Its
  important to understand how each regulation
  impacts the details of your business. Here are
  some examples
• HIPAA Sets rules and limits on who can look at
  and receive your information. Doc2NET helps
  shield information.
• Sarbanes-Oxley Doc2NET enhances the audit
  ability of paper-based documents for publicly
  traded companies.
• SEC Rule 17a States that broker-dealers must
  preserve all electronic records exclusively in a
  non-rewritable, non-erasable format. The rule
  also requires that broker-dealers be able to
  produce those records in a timely manner in the
  event of an audit or investigation. Doc2NET aids
  in achieving these goals.

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Product Overview
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Doc2NET clients (partial list)
Product Overview
Little League

• Fidelity Mortgage
• M. Stancliff Construction Co.
• Vermillion County, IL
• Community Bankers Securities
• DRS Optronics Inc.

• Cardio Pulmonary Diagnostics
• Interstate Financial Mortgage
• Macrovision Corporation
• Temple University Hospital
• Children's Service Society of Utah

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What is Doc2NET?
Product Overview

• Network-based document management system
• Allows users in workgroup to scan index
  documents
• Can view documents simultaneously and output
• Provides options for built-in security disaster
  recovery as part of your total programs

NO
YES
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Key features of Doc2NET 2.0
Product Overview

• Capture, organize and retrieve documents
• Import existing files into Doc2NET for
  centralized archiving with Import Wizard
• Index documents using structured indexing with up
  to 6 different fields for quick retrieval
• Full-text search capability
• Index and burst documents using barcodes

• Merge multiple image (TIFF) files into one
  document
• Add highlights, comments and annotations with the
  Mark-Up Toolbar
• Optional Doc2NET OCR for easy drag and drop
  indexing
• Annual 1 year maintenance subscription available
  for all releases and service packs

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Doc2NET v.3.0 Whats new?
Product Overview

• Zone OCR for effortless indexing of forms
• CD Publisher for document portability
• Run as a service for easy network administration
• Enhanced drawer security, unlimited folders
• Merge multiple file types (Word, XLS, PDF, TIFF,
  JPEG, etc.) into one document
• Also
• Bulk import Allows importing of images, index
  data
• DONE file optional
• Allow scanning of .jpg files to CabiNET 1 10
• Updated user interface

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Capture all data in one system
Product Overview
Email
Desktop Files
Faxes
Scanned Documents
Doc2NET
Simultaneous Restricted Access to Documents
over the web
Centralized Document Repository
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7 Indexing Options Best in Class
Keyboard
Zone OCR
eCopy Indexing
Doc2NET
Print Data
PDF
Reform
Manual Indexing
Bar Code Cover Sheet
Full Page OCR
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Index from Panel or Keyboard with OSA
Enter INVOICE NUMBER
Smith
INVOICES
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How Barcode Index Cover Sheet Works
Burst (separate) documents
Invokes Appropriate Zone OCR Template
Barcode Indexing
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Managing vertical documents
Product Overview

• Transportation/Distribution
• Invoices, proof of delivery, checks
• Healthcare
• Bills, disclosures, lab results, patient info,
  HIPAA
• Manufacturing
• Warranties, QA certifications, shipping docs
• Public Sector
• Agendas, maps, deeds, ordinances
• Education
• Resumes, applications, financial aid, transcripts
• Real Estate Services
• Loan docs, title records, disclosure, appraisals
• Legal
• Contracts, depositions, case files

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Conclusion
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Why Doc2NET?
Conclusion

• Automation without complexity
• Deploy efficiently
• Customizable
• Restricted access means more security
• Disaster recovery options
• CD publishing makes documents portable
• Seamless upgrade path

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Sharp Liberty resources
Online Resources

• Dedicated Doc2NET website
• Public www.doc2net.com
• Sharp Doc2NET website
• Public http//www.sharpusa.com/products/applicati
  ons/liberty_doc2net/1,2694,3-4,00.html