EuropeAid Cooperation Office

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TACIS CBC SPF TACIS Cross-Border Co-operation
Small Project Facility

• EuropeAid Co-operation Office
• Brussels

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The Tacis Programme

• Links the EU to 13 partner States in Eastern
  Europe and Central Asia
• Actual redeployment of financial resources in
  favour of the Western CIS countries, at the new
  external borders of enlarged EU
• The total budget of the Tacis programme for the
  period 2000-2006 is 3.138 billion
• Tacis comprises both national and multi-country
  programmes
• Cross-border co-operation is one of the
  multi-country programmes
• Tacis CBC SPF has a budget of 8,4 m in 2000-2001

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The Tacis CBC SPF Team in Brussels

• Stefanos GOUVRAS
• Programme Manager
• Catherine BODSON
• Programme Co-ordinator, Project Manager,
• Kaliningrad and SW Russia
• Mia-Fatima DUBOIS-BOUSSAID
• Project Manager, NW Russia - Leningrad Oblast
• Martin EISENBEIS
• Project manager, Belarus and Moldova
• Stéphane DJERDET
• Project Manager, Ukraine

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The Tacis CBC Small Project Facility
Overall Objectives

• Impact on living standards in the border regions
  of Russia, Belarus, Moldova and Ukraine
• Cross-border impact to foster co-operation
  between regions and local authorities in the NIS,
  EU and CEC
• To support projects addressing a common CBC
  problem or developing the partners competencies

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Focuses on

• The cross-border dimension of projects
• The sustainability of co-operation
• The co-ordination with other funding sources

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Budget and duration

• 2000-2001 budget 8,4 M
• SPF projects min. 100.000
• max. 200.000
• MPF (Micro Project Facility)
• min. 10.000
• max. 50.000
• Partners co-financing min 20
• Max. duration 18 months SPF
• 6 months MPF
  
  

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The other Small Programmes

• Institution Building Partnership Programme (IBPP)
• City Twinning
• Civil Society
• Lien
• Key Institutions

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Spheres of Co-operation

• Local Economic development
• Environment and Energy Efficiency
• Administrative Reforms
• Social Affairs

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Spheres of co-operation
Local Economic Development SME support and
development Economic planning and industrial
conversion Economic development with sectoral
focus Development and tourism strategies
Strategies for tackling unemployment Rural
diversification
Administrative Reforms Management of local
and regional self-government Local
regional democracy Finance and
budgeting Decision-making procedures in local
and regional authorities Relations with the
public (e.g. information provision)
Social Affairs Urban and social health
policy Integration of national
minorities Youth policy Education
Environment Energy Efficiency Environmental
protection and improvement Waste treatment
strategies Transport and traffic
management Efficient energy supply and
monitoring of energy use Use of alternative
sources of energy
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Who can participate ? (1)

• Core partners
• Local or Regional Authorities
• Association of Local and Regional Authorities
• Entity closely linked to the local or regional
  authority (Regional Development Agency) and
  mainly owned by the authority
• Min 2 core partners NIS/EU or NIS/Phare

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Who can participate ? (2)

• Additional partners
• Local or Regional Authorities
• NGOs
• Public Utilities
• Locally or Regionally based education centres
• Subcontractors for a limited and specific part of
  the project (may even be commercial enterprises)

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Examples of Eligible Activities

• Training of personnel
• Study visits
• Establishment of best practice and procedures
• System analysis and transfer of knowledge
• Establishment of advisory and development
  functions
• Sectoral and regional studies
• Environmental management
• Human and institutional capacity building measures

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Types of non-eligible projects

• Individual sponsorships
• Individual scholarships
• One-off conferences
• Projects exceeding 18 months
• Projects submitted by other than local/regional
  authorities or associations of local/regional
  authorities
• Singular cultural events

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Project Selection Cycle

• Statistics 2002
• 144 SPF proposals received
• 58 Eligible proposals
• 55 Missing Documents
• 31 Ineligible proposals
• 12 MPF
• 5 Eligible
• 5 Missing documents
• 2 Ineligible

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Project Selection Cycle
3. Check administrative compliance and
eligibility 10 April- 24 April
1. Registration 22 March
2. Opening Session 9 April
4. Evaluation Committee I Decisions on
administrative compliance and eligibility
29 April Copies sent to Delegations
5. Letters to ineligible applicants Request for
missing documents (deadline 7 June)
up to 10 May Start preparation of Fact
Sheets
6. Evaluation by experts (Panel) 13-19 May
Deadline for Comments of Delegation 7 June
7. Fact Sheet Completion with Comments of
Delegation and Experts Evaluation 10-24 June
8. Evaluation Committee II - Final decision on
administrative compliance and eligibility -
Selection of projects 26 June
9. Approval of recommendations of the Evaluation
Committee 12 July
10. Preparation of contracts 12-26 July
11. Contracts signed By 30 September
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Evaluation and Selection Criteria

• Administrative Compliance
• Eligibility of applicants, partners and project
• Evaluation of the quality of the proposal
• Financial Evaluation of project
• Evaluation grid

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Grounds for rejection of a proposal

• Application received after the closing date
• Application is incomplete
• The applicant or partners are ineligible
• The project is ineligible
• The project is not relevant
• The relevance and quality of the proposal is
  lower than that of the selected proposals
• Financial quality is insufficient
• After consultation with other services, project
  is rejected (overlap, bad experience, etc)

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Other Sources of Funding

• INTERREG Finnish / Russian border
• Phare CBC on CEEC / NIS borders

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Co-ordination with the other sources of funding

• Exchange of information with Delegation, INTERREG
  Secretariats and other services of the Commission
• Developing common procedures with INTERREG and
  Phare in view of the future guidelines
• Priority to support projects with a clear link to
  an INTERREG or a Phare project

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Before designing a project proposal

• Identify the needs/problems of the beneficiary
  country
• Identify if these needs/problems are met by
  potential partners in the border regions
• Identify the solutions adopted by other countries
  / border regions / partners
• Identify possible partnership with border regions
  and eventual EU countries

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When designing a project proposal

• Be clear !
• Be consistent
• Transparency with the project partners
• Communication with the partners
• Budget / Expenses
• Staff
• Equipment
• Travel expenses and per diems
• Sustainability of the project

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How can we help ?

• Information dissemination
• Regular updates of the Tacis CBC SPF website
• Partner search is put on the web
• Contacts with the Delegations, Liaison Offices,
  NCU s, Tacis Branch Offices, other DGs

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Assistance to Applicants

• Russia
• Kaliningrad and Southwestern Russia Catherine
  BODSON (EU Commission)
• Leningrad Oblast and Northwestern Russia
  Mia-Fatima DUBOIS-BOUSSAID (EU Commission)
• St Petersburg Liaison Office
• Belarus
• Martin EISENBEIS (EU Commission)
• National Co-ordinating Unit (NCU)
• EC Delegation in Minsk (Tacis Branch Office)

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Assistance to Applicants

• Moldova
• Martin Eisenbeis (EU Commission)
• NCU
• EC Delegation in Chisinau (Tacis Branch Office)
• Ukraine
• Stéphane DJERDET (EU Commission)
• NCU
• Delegation of the EU in Minsk

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And now ?

• Final Conference of the Tacis CBC SPF March 2000
  Submission Round in Brest (Belarus)
  27-28/06/2002
• Completion of current project selection cycle by
  end July 2002
• /- 40 projects should be awarded
• Revision of the Tacis CBC SPF guidelines in
  September 2002
• Information Campaigns in all Tacis CBC regions
  and the border countries as from last quarter
  2002
• Launching Days for the awarded projects end 2002
  in Odessa (Ukraine)

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Belarus

• Tacis Branch Office
• National Co-ordinating Unit (working in close
  co-operation with TBO)
• - Provides information about the Calls for
  Proposals to regional executive committees
• - Organises consultations with the applicants and
  gives advice on the project ideas
• - Clarifies some unclear points of guidlines

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Contact details

• Tacis CBC SPF Website
• http//europa.eu.int/comm/europeaid/projects/tacis
  _cbc_spf/
• The European Commission
• 1049 Brussels - Belgium
• Tel 00 32 2
• Fax 00 32 2
• e-mail firstname.lastname_at_cec.eu.int

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Russia

• St Petersburg Liaison Office
• Malaya Konyushennaya str., 1/3A, office B13a
• 191186 St-Petersburg, Russia
• Tel ( 7 812) 103 54 60
• Fax [phone]
• e-mail anastasia.moskvina_at_cec.eu.int
• valentina.chaplinskaya_at_cec.eu.int

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Belarus

• National Co-ordinating Unit - Belarus
• for the European Union's TACIS Programme
• Leonid Orlov
• Room 513, top floor
• 10, Kollectornaya St.
• 220004 Minsk, Belarus
• Tel 375 17 - 220 67 48 / 220 87 56
• 220 64 65 / 227 32 39
• Fax 375 17 - 227 26 15
• E-mail ncu_at_infonet.by
• orlov_at_infonet.by

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Belarus

• Tacis Branch Office
• 21 Internatsionalnaya St.
• 2nd Floor
• 220030 Minsk - Belarus
• Tel [phone]
• Fax [phone]
• e-mail tacis_eudel_at_infonet.by

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Moldova

• NCU
• Technical Assistance Division
• Foreign Economic Relations Department
• Ministry of Economy
• Mr. Veaceslav Scobioala
• Piata Marii Aduranii, of.216
• Nationale 1, MD-2033 Chisinau
• Tel [phone]
• e-mail vscob_at_moldova.md

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Moldova

• Tacis Branch Office
• Corobceanu Street, 22
• 2004 Chisinau
• Tel [phone]
• Fax [phone]
• e-mail lborislavljevic_at_mdl.net

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Ukraine

• NCU
• 3rd floor, r. 302, 303, 324
• 28, Druzhby Narodiv Blvd
• 01103 Kiev - Ukraine
• Tel [phone]
• Tel/Fax [phone]
• Ms Natalia V.Ryabtseva
• Tel [phone]
• Mobile [phone]
• e-mail ryabtseva_at_ncu.kiev.ua

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Ukraine

• EC Delegation
• vul. Kruglouniversitetska 10
• 252024 Kiev - Ukraine
• Tel [phone]
• Fax [phone]
• e-mail mail_at_ukr.eudel.com

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Thank you for your attention!