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Work Plan Development in Progress

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MTAP Coordinator will prepare and comment on the AASHTO budget for the MTAP program ... Oversight: Kimberly Gayle, CA DOT. Work Plan Development in Progress ... – PowerPoint PPT presentation

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Title: Work Plan Development in Progress


1
(No Transcript)
2
Work Plan Development in Progress
  • Current Work Plan Tasks
  • MTAP Communication
  • MTAP Membership
  • MTAP Meetings
  • MTAP Budget
  • MTAP Coordination
  • Technical Initiatives
  • Federal Initiatives

3
Work Plan Development in Progress
  • Lets look at the elements of the TASKS.

4
Work Plan Development in Progress
  • MTAP Communication
  • Newsletter Alerts
  • Website
  • Project Steering Group Conference Calls

5
Work Plan Development in Progress
  • MTAP Membership
  • Membership Renewal
  • Technical Assistance Directory
  • Customer Satisfaction Survey
  • Spring Election
  • Outstanding Service Award

6
Work Plan Development in Progress
  • MTAP Meetings
  • Spring Technical Meeting
  • Annual Meeting

7
Work Plan Development in Progress
  • MTAP Budget
  • Prepare and monitor budget

8
Work Plan Development in Progress
  • MTAP Coordination
  • Association Coalition Building
  • Federal Transit Administration Issues/Communicatio
    n
  • SAFTEA-LU Implementation
  • Accessibility Standards
  • Federal Motor Carrier Issues

9
Work Plan Development in Progress
  • Technical Initiatives
  • Issues Conference Calls
  • National Coordination Consortium United We Ride
    Initiative
  • Standing Committee on Public Transportation
    Safety and Security Taskforce Liaison
  • Statewide Pooled Procurement Review

10
Work Plan Development in Progress
  • Federal Initiatives
  • NCHRP Projects Updates
  • National Transit Database

11
Work Plan Development in Progress
  • Lets take a closer look.

12
Work Plan Development in Progress
  • MTAP Communication
  • Newsletter Alerts
  • Oversight Ken LaRue, OK DOT
  • Maintain quarterly MTAP newsletter. Provide
    newsletter in pdf format by electronic mail and
    the MTAP website.
  • Staff MTAP Coordinator
  • Schedule On-going
  • Maintain e-mail announcements on an as-needed
    basis. E-mail announcements will be distributed
    to share immediate information on a special case
    basis.
  • Staff MTAP Coordinator
  • Schedule As needed

13
Work Plan Development in Progress
  • MTAP Communication, continued
  • Newsletter Alerts, Continued
  • Oversight Ken LaRue, OK DOT
  • Broadcast all MTAP Alerts requests within two (2)
    business days of receipt. Distribute Alert
    follow-up requirements to requestor. When
    appropriate, report results of key alerts in
    quarterly newsletter. Provide an annual summary
    report of all Alerts and responses. Explore ways
    to make responding to MTAP Alerts easier.
  • Staff MTAP Coordinator
  • Schedule On-going

14
Work Plan Development in Progress
  • MTAP Communication, continued
  • Web Site
  • Oversight Ken LaRue, OK DOT
  • Maintain member networking fund balances on the
    MTAP website
  • Staff MTAP Coordinator
  • Schedule Monthly updates
  • Update state directory on the MTAP website.
  • Staff MTAP Coordinator
  • Schedule December of 2008
  • Update PSG members and their contract information
    on the MTAP website
  • Staff MTAP Coordinator
  • Schedule September 2009

15
Work Plan Development in Progress
  • MTAP Communication, continued
  • Web Site, continued
  • Oversight Ken LaRue, OK DOT
  • Provide links to other sites and documents
    including the AASHTO Reauthorization Bottom Line
    report, FTA clauses, apportionments,
    certifications and assurances, Third Party
    Regulation, Administration, FTA Challenger
    session, reauthorization, CUTR project, safety
    and security, APTA, CTAA, and state DOTs.
  • Staff MTAP Coordinator
  • Schedule On-going
  • Post information for upcoming MTAP meeting and
    conferences.
  • Staff MTAP Coordinator
  • Schedule 3 months prior to event

16
Work Plan Development in Progress
  • MTAP Communication, continued
  • Web Site, continued
  • Oversight Ken LaRue, OK DOT
  • Add state best practices information to the
    website. List best practices by state and send
    periodic alerts to share best practice
    information.
  • Staff MTAP Coordinator
  • Schedule On-going
  • Maintain current information for all categories
    on the MTAP website.
  • Staff MTAP Coordinator
  • Schedule On-going

17
Work Plan Development in Progress
  • MTAP Communication, continued
  • Web Site, continued
  • Oversight David Spacek, Il DOT
  • Maintain University of Wisconsin-Milwaukees
    Fundamentals of Public Transit course information
    on the MTAP website. Maintain Financial
    Management course information on the MTAP
    website.
  • Staff MTAP Coordinator
  • Schedule On-going

18
Work Plan Development in Progress
  • MTAP Communication, continued
  • Project Steering Group Conference Calls
  • Oversight Ken LaRue, OK DOT
  • MTAP Coordinator will schedule a monthly Project
    Steering Group Conference Call.
  • Staff MTAP Coordinator
  • Schedule 200 PM (ET) on 2nd Tuesday of each
    month
  • MTAP Coordinator will distribute the monthly
    agenda to the PSG members by e-mail.
  • Staff MTAP Coordinator
  • Schedule No later then 3 business days prior to
    event
  • PSG Chair will structure the call so that
    whenever possible the conference calls are
    limited to one hour
  • Staff MTAP Coordinator
  • Schedule Monthly

19
Work Plan Development in Progress
  • MTAP Communication, continued
  • Project Steering Group Conference Calls
  • Oversight Ken LaRue, OK DOT
  • MTAP Coordinator will prepare minutes of the PSG
    conference calls and distribute them prior to the
    next months call.
  • Staff MTAP Coordinator
  • Schedule Monthly
  • MTAP Coordinator will update MTAP activities,
    products schedule, and follow up action items.
  • Staff MTAP Coordinator
  • Schedule Update as requested by PSG

20
Work Plan Development in Progress
  • MTAP Membership
  • Membership Renewal
  • Oversight Lenny Howard, MD DOT
  • MTAP Coordinator will prepare and disburse
    membership renewal notices and invoices.
  • Staff MTAP Coordinator
  • Schedule May 2008 January 2009
  • MTAP Coordinator will maintain the MTAP brochure
    on the website with current information.
  • Staff MTAP Coordinator
  • Schedule On-going

21
Work Plan Development in Progress
  • MTAP Membership, continued
  • Membership Renewal
  • Oversight Lenny Howard, MD DOT
  • MTAP Coordinator will conduct MTAP marketing on a
    case-by-case basis for non-member states.
  • Staff MTAP Coordinator
  • Schedule On-going

22
Work Plan Development in Progress
  • MTAP Membership, continued
  • Technical Assistance Directory
  • Oversight Jerry Wray, NE DOR
  • MTAP Coordinator will update the membership phone
    book directory.
  • Staff MTAP Coordinator
  • Schedule Fall 2009

23
Work Plan Development in Progress
  • MTAP Membership, continued
  • Customer Satisfaction Survey, short form
  • Oversight Jerry Wray, NE DOR
  • MTAP Coordinator will conduct a short form survey
    of MTAP member states. The survey will be
    designed to follow the work plan emphasis areas
    and rotate questions from the long form survey.
    Responses will be used to develop the subsequent
    years Work Plan.
  • Staff MTAP Coordinator
  • Schedule April, Annually

24
Work Plan Development in Progress
  • MTAP Membership, continued
  • Customer Satisfaction Survey, long form
  • Oversight Jerry Wray, NE DOR
  • MTAP Coordinator will conduct a survey, using the
    long form, of MTAP member states. The survey
    will be designed to follow the work plan emphasis
    areas. Responses will be used to develop the
    subsequent years Work Plan.
  • Staff MTAP Coordinator
  • Schedule April, Tri-annually

25
Work Plan Development in Progress
  • MTAP Membership, continued
  • Spring Elections
  • Oversight Jerry Wray, NE DOR
  • MTAP Coordinator will conduct an election PSG
    Representatives, by electronic ballot, as
    prescribed within the MTAP Operating Procedures.
  • Staff MTAP Coordinator
  • Schedule May, Annually
  • MTAP Coordinator will conduct an election of the
    PSG Chair and Vice-Chair.
  • Staff MTAP Coordinator
  • Schedule First scheduled PSG conference call of
    the new fiscal year.

26
Work Plan Development in Progress
  • MTAP Membership, continued
  • Outstanding Service Award
  • Oversight Jerry Wray, NE DOR
  • MTAP Coordinator will establish an awards
    committee who will solicit candidates from the
    membership. The committee will make the
    selection and make a presentation during the MTAP
    Annual meeting.
  • Staff MTAP Coordinator
  • Schedule Annually during April

27
Work Plan Development in Progress
  • MTAP Meetings
  • Spring Technical Meeting
  • Oversight Jerry Wray, NE DOR
  • Hold a spring technical meeting and/or promote
    member participation in technical sessions of
    other conferences.
  • Staff MTAP Coordinator
  • Schedule April May, annually

28
Work Plan Development in Progress
  • MTAP Meetings, continued
  • Annual Meeting
  • Oversight Jerry Wray, NE DOR
  • Hold annual winter meeting.
  • Staff MTAP Coordinator
  • Schedule Late November Early December, annually

29
Work Plan Development in Progress
  • MTAP Budget
  • Budget Updates
  • Oversight Lenny Howard, MD DOT
  • MTAP Coordinator will prepare and comment on the
    AASHTO budget for the MTAP program
  • Staff MTAP Coordinator
  • Schedule April June, annually
  • MTAP Coordinator will prepare and provide
    quarterly budget reports for the PSGs review.
  • Staff MTAP Coordinator
  • Schedule On-going

30
Work Plan Development in Progress
  • MTAP Coordination
  • Association Coalition Building
  • Oversight Bobby Killebrew, TX DOT and Charles
    Carr, MS DOT
  • Conduct monthly communication with the Federal
    Transit Administration, Community Transportation
    Association of America, American Public
    Transportation Association, and the Rural Transit
    Assistance Program to discuss current and/or
    forthcoming legislative and technical issues.
  • Staff MTAP Coordinator
  • Schedule On-going

31
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Association Coalition Building
  • Oversight Bobby Killebrew, TX DOT and Charles
    Carr, MS DOT
  • Coordinate with APTA and CTAA, when appropriate,
    to provide opportunities or information
    conference calls. Report on any coordination
    activities during PSG conference calls.
  • Staff MTAP Coordinator
  • Schedule On-going

32
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Association Coalition Building
  • Oversight Bobby Killebrew, TX DOT and Charles
    Carr, MS DOT
  • Coordinate with APTA, CTAA, and RTAP to identify
    appropriate links to other transportation
    websites.
  • Staff MTAP Coordinator
  • Schedule On-going

33
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Association Coalition Building
  • Oversight Bobby Killebrew, TX DOT and Charles
    Carr, MS DOT
  • Provide on-going MTAP and public transportation
    representation in AASHTO through AASHTO Annual
    Meeting agenda modifications and expanded modal
    coverage in the AASHTO Resource Book.
  • Staff MTAP Coordinator
  • Schedule On-going

34
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Association Coalition Building
  • Oversight Bobby Killebrew, TX DOT and Charles
    Carr, MS DOT
  • Increase communication with APTA, CTAA and RTAP
    through conference calls or invitations to
    association representatives to present or attend
    MTAP meetings.
  • Staff MTAP Coordinator PSG representation
  • Schedule On-going

35
Work Plan Development in Progress
  • MTAP Coordination, continued
  • FTA Issues/Communication
  • Oversight Peter Hallock, IA DOT
  • Initiate communications with FTA on issues
    relevant to MTAP members including providing
    feedback on FTA State Management Reviews and
    other reviews.
  • Staff MTAP Coordinator PSG Chair/Vice-Chair
  • Schedule On-going

36
Work Plan Development in Progress
  • MTAP Coordination, continued
  • FTA Issues/Communication
  • Oversight Peter Hallock, IA DOT
  • Follow-up with FTA on implementation of Rural
    National Transit Database reporting issues
    relevant to MTAP members.
  • Staff MTAP Coordinator PSG Chair/Vice-Chair
  • Schedule On-going

37
Work Plan Development in Progress
  • MTAP Coordination, continued
  • SAFETA-LU Implementation
  • Oversight Dave Spacek, IL DOT and Steve
    Billings, MO DOT
  • Coordinate with the Standing Committee on Public
    Transportation of SAFETEA-LU changes including
    providing comments on proposed circulars and rule
    making including Charter Bus issues. Keep
    members informed of proposed FTA circulars and
    rules.
  • Staff MTAP Coordinator PSG representation
  • Schedule On-going

38
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Accessibility Standards
  • Oversight Dave Spacek, IL DOT
  • Work with APTA,CTAA,RTAP and other organizations
    to see if there is an opportunity to begin a
    dialog with mobility aid manufactures to include
    design considerations on size and weight set
    forth By ADA legislation and how to safely secure
    these new mobility aids in public and specialized
    vehicles.
  • Staff MTAP Coordinator
  • Schedule On-going

39
Work Plan Development in Progress
  • MTAP Coordination, continued
  • Federal Motor Carrier Issues
  • Oversight Marianne Freed, OH DOT
  • Monitor ongoing discussions between FTA ant the
    FMCSA to address overlapping requirements on
    small providers.
  • Staff MTAP Coordinator/PSG repersentation
  • Schedule On-going

40
Work Plan Development in Progress
  • Technical Initiatives
  • Issue Conference Call
  • Oversight MTAP Coordinator
  • Schedule conference calls on topics such as
    research issues, insurance, intercity bus,
    Section 5311, and sub-recipient oversight on an
    as-needed basis
  • Staff MTAP Coordinator/PSG representation
  • Schedule On-going

41
Work Plan Development in Progress
  • Technical Initiatives
  • National Coordination Consortium UWR
  • Oversight Kimberly Gayle, CA DOT
  • Provide MTAP members with updates on the FTA UWR
    initiative and the activities of the National
    Consortium on Coordinated Transportation during
    MTAP meetings, through email, MTAP alerts and
    conference calls
  • Staff MTAP Coordinator/PSG representation
  • Schedule On-going

42
Work Plan Development in Progress
  • Technical Initiatives
  • Standing Committee on Public Transportation and
    Security Taskforce Liaison
  • Oversight Kimberly Gayle, CA DOT
  • Maintain an MTAP liaison with the SCOPT taskforce
    to discuss issues regarding the implementation of
    the FTA Bus Safety Program, including development
    of the state DOT technical assistance such as the
    CUTR-housed resource website and a safety
    security planning toolkit. Continue meetings and
    conference call with AASHTO/SCOPT Safety
    Taskforce. Advocate research, networking, and
    training for bus safety security.
  • Staff MTAP Coordinator/PSG representation
  • Schedule On-going

43
Work Plan Development in Progress
  • Technical Initiatives
  • Standing Committee on Public Transportation and
    Security Taskforce Liaison
  • Oversight Kimberly Gayle, CA DOT
  • Monitor FTA workgroup on Bus Safety and Security
    and provide updates to the PSG
  • Staff MTAP Coordinator and Kimberly Gayle
    (temporary)
  • Schedule On-going

44
Work Plan Development in Progress
  • Technical Initiatives
  • Statewide Pooled Procurement Review
  • Oversight John Dockendorf, PA DOT
  • Gather information from states regarding pooled
    procurement of vehicles and other commodities.
    Other areas of study may include insurance,
    healthcare and office supplies
  • Staff MTAP Coordinator/PSG representation
  • Schedule Fall, annually

45
Work Plan Development in Progress
  • Federal Initiatives
  • NCHRP Project Updates
  • Oversight John Dockendorf, PA DOT
  • Keep MTAP membership informed of progress of
    SCOPTs Nation Cooperative Highway Research
    Program research projects.
  • Staff MTAP Coordinator/PSG representation
  • Schedule Fall, annually
  • Encourage MTAP members to submit timely research
    projects to NCHRP call for projects by
    establishing call to discuss potential research
    topics
  • Staff MTAP Coordinator/PSG representation
  • Schedule On-going

46
Work Plan Development in Progress
  • Federal Initiatives
  • NCHRP Project Updates
  • Oversight John Dockendorf, PA DOT
  • Work with FTA through the SAFETEA-LU
    implementation process to comment and provide
    recommendations on useful national data and data
    collection administration.
  • Staff MTAP Coordinator/PSG representation
  • Schedule On-going

47
Work Plan Development in Progress
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