FileConnect

1
Summary
Agenda
Training Summary
Training
Website access
Training FileConnect Welcome

• Welcome

• Method

• Objectives

2
Summary
Agenda
Training Summary
Training
Website access

• Welcome

1. This site provides you with access modules to
the training

• Method

• Objectives

• 2. The tabs direct you to the content of the
  training

3. The arborescence provides you with the detail
of each page
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Summary
Agenda
Training Summary
Training
Website access

• Welcome

1. At the end of this training, you will be able
to exchange files with your supplier contacts

• Method

• Objectives

2. This training is simple and enables anyone to
train himself in less than 30 minutes
3. Do not hesitate to contact the BtoB/BtoC
Competency Center if needed (see
TraininggtSupport)
4
Summary
Agenda
Training Summary
Training
Website access

• This training presents the main modules of
  FileConnect
• Depending of your rights on the application, you
  will not have access to the same functionalities
  
• The Files Management applies to all users, but
  all actions may not be available
• The Security Management only applies to
  administrators

5
Context
Support
Security Management
Files Management
Training Summary
Training
Website access
In order to login to FileConnect, you need 1
Connect to www.fileconnect-carrefour.net 2 Key
in your login / password 3 Choose your
language (English by default) 4 Click on OK.

• Login

• View

2
4
3
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
1 Arborescence of folders 2
Sub-folders and files 3 Actions Menus
4 Admin. console

• Login

• View

3
1
2
4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
The FileConnect solution provides a Windows-like
navigation (without contextual menus, keyboard
commands or dragdrop). 1 On the left side,
the arborescence to which the user can access. 2
On the right side, the sub-folders and files on
the selected folder. The content access is made
through simple clicks and by extending the
arborescence nodes.

• Browse through folders

• Download files

• Upload files

• Upload folders

2

• Suppress files

1

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To download files, you have to 1 Position on
the target folder. 2 Select the files and/or
the subfolders for download. 3 Click on the
main menu on Download Files.

• Browse through folders

• Download files

3

• Upload files

• Upload folders

2

• Suppress files

• Add a memo

1

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
4 Save on your computer all zipped files.

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
In order to upload files, you have to 1
Select the target folder. 2 Click on the
action menu on  Add files . 3 Select, one
by one, the files to upload by clicking on
 Browse  (maximum 8 files per upload). 4
Click on  Upload  to launch the upload.

• Browse through folders

• Download files

• Upload files

2

• Upload folders

• Suppress files

• Add a memo

3
1

• Share a file

4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
The files are always uploaded completely on the
platform (no risk of incomplete files). Each
action is tracked by the solution.

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

You can upload any kind of file (except for files
prohibited by your administrator), whatever the
size and format.

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To upload complete folders (content and
sub-folders), you have to 1 Select the target
folder. 2 Click on the action menu on  Add
Files . 2 Click on  Active X de transfert 

• Browse through folders

• Download files

• Upload files

2

• Upload folders

3

• Suppress files

• Add a memo

• Share a file

1
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
(for a 1st use, you have to accept the
installation of the Active X and start again
steps 1, 2 3) 4 Click on  Choose
Files/Folders 

• Browse through folders

• Download files

• Upload files

• Upload folders

4

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
5 Select a folder on your computer. If this
folder and sub-folders do not exist on the folder
chosen in step 1 they will be created as long as
they contain at list a file or sub-folder.

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
6 Click on  Upload .

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

6
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
7 Follow the upload process. If needed, cancel
the action.

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

To delete files, you have to 1 Select the
file(s) to delete. 2 Click on the action menu
 Delete . 3 Confirm deletion

• Browse through folders

• Download files

• Upload files

2

• Upload folders

1

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

• The deletion is not final.
• You can contact your administrator for him to
  restore your files.
• If the Recycle bin is active
• If the limit date for restore hasnt been passed
  (2 weeks)

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

To add a memo, you have to 1 Select the file
for which the memo will be created. 2 Click on
the main menu on  Add a memo .

• Browse through folders

• Download files

• Upload files

2

• Upload folders

1

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

3 Type in a title and a message. 4 Click on
 OK  to finalize the operation.

• Browse through folders

• Download files

• Upload files

3

• Upload folders

• Suppress files

• Add a memo

• Share a file

4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

To answer a memo, you have to 1 Click on the
memo link of a file.

• Browse through folders

• Download files

• Upload files

1

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
2 Click on  Reply . 3 Key in a title and
a message 4 Check if you want to send the memo
by mail to your contacts

• Browse through folders

• Download files

2

• Upload files

• Upload folders

3

• Suppress files

• Add a memo

• Share a file

4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
5 View the different messages by clicking on
the memo link of he file.

• Browse through folders

• Download files

• Upload files

5

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

In order to share a file, you have to 1
Select the file you want to share. 2 Click on
the action menu on  Share by email .

• Browse through folders

• Download files

• Upload files

• Upload folders

2

• Suppress files

1

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
3 Select recipients (contacts or contact
groups). 4 Add if needed additional email
addresses.

• Browse through folders

• Download files

• Upload files

• Upload folders

3

• Suppress files

• Add a memo

• Share a file

4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
5 Add if needed a title and a personalized
message. 6 Choose the format of the email
(HTML or Text).

• Browse through folders

• Download files

5

• Upload files

• Upload folders

• Suppress files

6

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
7 Choose the length of the sharing 8 Choose
the maximum number of downloads. 9 Activate if
needed the automatic deletion of the file at the
end of the sharing. 10 Secure the sharing, if
needed, by adding the password.

• Browse through folders

• Download files

• Upload files

• Upload folders

7
8

• Suppress files

9

• Add a memo

10

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
11 At the mail reception, click on the link to
download the file. 12 In case of a problem to
access the file, copy/paste in your web browser
the URL provided at the bottom.

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

11

• Add a memo

• Share a file

12
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
13 Provide the password (if option
chosen). 14 Download the file(s) available.

• Browse through folders

• Download files

• Upload files

• Upload folders

13

• Suppress files

• Add a memo

• Share a file

14
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Contexte
Support
Gestion des droits
Gestion des fichiers
Training Summary
Training
Website access

• In parallel, the receipt notification is being
  sent to the person who has provided the sharing
  (if option chosen).

• Browse through folders

• Download files

• Upload files

• Upload folders

• Suppress files

• Add a memo

• Share a file

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

• Only  Administrators  have access to the
  administration console, which allows for
• Management of contacts and groups in the Address
  book.
• Manage access.
• View and delete logs, sharings and memos.
• Search for files or folders through keywords.
• Manage the recycle bin and advanced options
  (versioning of replacement for files with similar
  names, )

• Administration console

• Manage users

• Manage user groups

• Share folders

• Track actions

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To create a use, you have to 1 Access the
 Address book  in the administrator console 2
Click on  New contact .

• Administration console

• Manage users

• Manage user groups

• Share folders

2
1

• Track actions

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
3 Key in at least the last name, first name,
and email of the contact. 4 Check  ID  and
key in the login/password in order to provide a
direct access to FileConnect. Without this, only
the filesharing will be possible with this
contact.

• Administration console

• Manage users

• Manage user groups

• Share folders

3

• Track actions

4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access

• 5 Define the actions authorized for the user.
•  Read  ? Download files, memo access.
•  Write  ? Add files, memos.
•  Delete  ? Delete files, memos.
•  Modify  ? Modify the folders.
•  Share  ? Possibility to share folders.
• 6 Modify if needed the account status
  (open/close)
• 7 If needed, notify automatically the user of
  his access.
• 8 Click on  OK 

• Administration console

• Manage users

• Manage user groups

• Share folders

5

• Track actions

6
7
8
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
9 Go back to the contact information by
clicking on the account in the address book.

• Administration console

• Manage users

• Manage user groups

9

• Share folders

10 Define a default language for email
notifications. 11 - Activate automatic
notifications of contact actions, deactivate
notifications to this contact.

• Track actions

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11
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To create a new user group, you have to 1
Access the  Address book  in the administration
console. 2 Select in the list  Groups . 3
Click on  New Group .

• Administration console

• Manage users

• Manage user groups

2
3
1

• Share folders

• Track actions

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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
4 Key in a new group name. 5 Associate
contacts to the new group. 6 Click on  OK  .

• Administration console

• Manage users

• Manage user groups

4

• Share folders

• Track actions

5
6
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
7 Come back if needed on the group information
in order to add or remove contacts, by clicking
on the target group in the address book.

• Administration console

• Manage users

• Manage user groups

• Share folders

• Track actions

39
Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To share folders with users and/or groups, 2
solutions A) Do it folder by folder by clicking
on  Share a folder  in the action menu. B) Go
through the administration console and Access
management.

• Administration console

• Manage users

A

• Manage user groups

• Share folders

• Track actions

B
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
Solution A 1) Click on Edit list  2)
Search for contacts and/or contact groups 3)
Add contacts and/or des groups

• Administration console

• Manage users

• Manage user groups

• Share folders

2

• Track actions

1
3
41
Context
Support
Security Management
Files Management
Training Summary
Training
Website access
Solution B 1) Select the matrix mode in the
Access management module. 2 ) Check/Uncheck the
boxes to manage access. 3) Click on  OK  4)
Click on  Download  to have this matrix
available in Excel format.

• Administration console

1

• Manage users

• Manage user groups

• Share folders

• Track actions

2
3
4
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Context
Support
Security Management
Files Management
Training Summary
Training
Website access
To track user actions you have to 1 Access
the  Action tracking  in the administration
console. 2 Manage the automatic log
deletion. 3 Download if needed all actions in
an Excel format.

• Administration console

• Manage users

• Manage user groups

• Share folders

1

• Track actions

2
2
3
43
Context
Support
Security Management
Files Management
Training Summary
Training
Website access
If you are administrator, you are in charge of
your user support. We advise you to provide your
coordinates in the supplier user guide
In case of a problem, do not hesitate to contact
support_fileconnect_at_carrefour.com available from
09h00 to 18h00 France time, Monday to Friday
To access FileConnect, click on the following
link
www.fileconnect-carrefour.net