ANNUAL AND FINAL PERFORMANCE REPORTS

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ANNUAL AND FINAL PERFORMANCE REPORTS

• 524B FORM
• REPORTING PERIOD
• BUDGET EXPENDITURES
• INDIRECT COST RATE
• PERFORMANCE MEASURES

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IMPORTANCE OF PERFORMANCE REPORTING

• Reports from Project Directors are reviewed by
  Project Officers.
• Electronic files of individual project reports
  are submitted to a data base that is accessible
  to Department staff.
• Report data are used to evaluate individual
  projects.
• Individual project data are aggregated as a data
  source to inform OSEPs annual progress report on
  the IDEA Part D programs for PART and GPRA.
• Data needs to be clearly articulated, accurate,
  and timely.

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Annual reporting period is from the end of the
previous reporting periodor beginning of project
for first year grants to 30 days before the due
date.
ANNUAL PERFORMANCE REPORT
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FINAL PERFORMANCE REPORT
Final reporting period is from the beginning date
of the grant to the end date of the performance
period, including the no cost time extension, if
appropriate.
Final Report is due 90 calendar days after the
end date of the performance period.
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Must be data or information from the business or
grants office.
If proposal had in-kind contributions, it must
be reported here.
ANNUAL REPORT Report the expenditures during
the Reporting Period. FINAL REPORT Report the
expenditures for the final reporting period,
including any no cost time extensions and the
total expenditures for the performance period of
the entire grant.
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INDIRECT COST INFORMATION
This section must be completed on both annual and
final performance reports.
If indirect costs are being charged to the grant
(and most everyone does) then yes must be
checked. To charge indirect costs the agency or
institution must have an approved agreement for
the being charged to the grant.
The approving agency is where the institution has
the most grants for most institutions its HHS.
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ANNUAL PERFORMANCE REPORTS
This will be checked No since OSEP is asking
for data for the reporting period, not for the
budget period.
The date entered here will be the due date for
your Final Performance Report which is 90 days
after the end of the grant.
Signatory must have authority to sign on behalf
of the institution since the grant is from the
Department to the institution and not to an
individual.
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PROJECT STATUS CHART
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Here you will enter one of the projects
objectives on subsequent pages, you will enter
all of the projects objectives as submitted in
your grant application.
However, if your goals are more like measurable
objectives and your objectives are more like
performance measures, then you will want to enter
a goal per page.
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Here is where your performance measures go those
written in your grant proposal and/or those
program measures that align with the objective.
If none of the program measures align with a
given Project Objective, then a program measure
should NOT be included.
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? Measure 1.1 Evidence-Based Practices
(Personnel) The percent of personnel receiving
professional development through the SPDG based
on scientific- or evidence-based instructional
practices. ? Measure 1.2 State Performance
Plan (SPP) Alignment The percent of SPDG
projects that implement personnel
development/training activities that are aligned
with improvement strategies identified in their
SPP. ? Measure 2.1 Evidence-Based Practices
(Training) The percentage of professional
development/training activities provided through
the SPDG based on scientific- or evidence-based
instructional/behavioral practices. ? Measure 2.2
Sustained Practices The percentage of
professional development/training activities
based on scientific- or evidence-based
instructional/behavioral practices, provided
through the SPDG program, that are sustained
through on-going and comprehensive practices.
(Long-term) ? Measure 3.1 Teacher Retention
In states with SPDG projects that have special
education teacher retention as a goal, the
statewide percentage of highly qualified special
education teachers in state identified
professional disciplines (e.g., teachers of
children with emotional disturbance, deafness,
etc.) who remain teaching after the first three
years of employment. ? Measure 4.1 Scale-up
Scientific- or Evidence-Based Practices The
percentage of SPDG projects that successfully
replicate the use of scientific- or
evidence-based instructional/behavioral practice
in schools. (Long-term)
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Here you identify if the performance measure was
a project measure, PROJ, or a program measure,
PRGM.
Note Program Measures refer to OSEP Measures
required in all personnel prep grants. Project
Measures are unique to your grant.
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QUANTITATIVE DATA
For measures that are a single number, e.g., of
workshops or of students served, the target and
actual data are reported as Raw Numbers, e.g., 10
workshops or 10 students.
In this case, leave the Ratio and Percentage ()
columns blank.
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For Performance Measures that are stated in terms
of a percentage (e.g., percentage of students
that attain proficiency), complete both the Ratio
and the Percentage () columns.
In this case, the Raw Number columns are left
blank.
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Data entered into the Ratio columns should be
presented with the numerator representing the
numerical target of the original proposal and the
actual performance data.
The denominators are to represent the universe.
Then enter the corresponding s in the ()
columns.
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If the collection of quantitative data is NOT
appropriate for a particular project performance
measure, then enter N/A under the Raw Number
and Percentage columns.
N/A
N/A
N/A
N/A
In this area of the page is where qualitative
data can be reported along with other information
you wish to report regarding the identified
objective.
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Final Page of the Report
Here is where you can identify the Program
Performance Measures that you havent reported
data on through any of your objectives. Also, if
you cant collect and report any data, please
explain that here. Our intent is for you to
report on all Program Measures, using the APR and
the Annual Student Data Collection.
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FINAL PERFORMANCE REPORTS
This will be checked Yes since OSEP is asking
for complete data in final reports, not for the
budget period.
The date entered here will be the due date for
your Final Performance Report which is 90 days
after the end of the grant.
Signatory must have authority to sign on behalf
of the agency or institution since the grant is
from the Department to the agency or institution
and not to an individual.