Schedule K and K1

1
Schedule K and K-1
Reserve for Encumbrance and New Year
Appropriations Increase
2
Purpose

• To review and explain Schedule K Process
• To introduce Schedule K-1 and its uses
• To discuss creation of Reserve amount
• To discuss process to be used for increasing
  department appropriations related to these
  schedules.

3
Schedule K Process

• Creation of Schedule K report by OASIS
• Parsing of the report into individual
  departmental reports by the ACO
• Availability of the reports on the ACO Website
• Schedule K-1
• Process Timeline

4
Departmental Schedule K Reports

• Schedule K (RVPOA621D).
• Schedule K Report (RVPOA621C)
• Reserve for Encumbrance Line Report (RVPOA621B)

5
How to get your departments Schedule K Reports
Go to the ACO Website and click on Year End
www.auditorcontroller.org or http//intraweb.co.ri
verside.ca.us8080/aco/opencms//
6
Click on Year-End Schedule K Listing
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Select your business unit to access your reports
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Schedule K-1

• Schedule K-1 has been added to capture other
  legal commitments that do not have a related
  purchase order.
• Items to be reported on Schedule K-1 are
  contracts and any other Form 11 items greater
  than 5,000.00.
• The schedule and all supporting documentation are
  to be routed through the County Executive Office
  using the same deadlines as the traditional
  Schedule K.

9
Schedule K-1
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Schedule K Timeline

• July 5 - OASIS to Provide Schedule K data to ACO
• July 7 ACO to provide EO with Reserve for
  Encumbrance (account 302100) amount to EO for
  creation of reserve.
• July 10 Schedule K reports available for
  departments on the ACO website
• July 24 Schedule Ks due to Executive Office by
  4 pm
• August 1 EO provides approved Schedule Ks to
  ACO
• August 4 ACO to provide summarized list of
  Schedule Ks to EO for use in Appropriation
  increase form 11

11

• Questions?
• Send email to ACOYearend
• (Yearend, ACO in your address book)