U.S. Department of Education Office Of Migrant Education

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U.S. Department of EducationOffice Of Migrant
Education
Migrant Student Information Exchange (MSIX)
Initiative Update
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Major MSIX Accomplishments - 2007

• Finalized and cleared 66 Minimum Data Elements
  (MDEs) as a required OMB Information Collection
• Finalized technical development of MSIX
• Four MSIX Train-The-Trainer User Groups conducted
  in Portland, OR, Chicago, IL, and (2) Washington,
  DC
• Conducted MSIX training or presentations in FL,
  PA, and TX

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Major MSIX Accomplishments - 2007

• MEP State Directors given access (username and
  password) to MSIX
• Launched MSIX version 2.00 in December
• Activated MSIX Community Listserv
• Draft Regulations are being developed
• MSIX State Data Quality Grant Notice of Proposed
  Priority has been published and awaits public
  comments

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MSIX State On-boarding Phases Completed by Most
States
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MSIX State On-boarding Phases Completed by Most
States
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MSIX State On-boarding Phases
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MSIX State On-boarding Phases
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MSIX Training

• States are encouraged to conduct training
  sessions using materials available online on the
  MSIX sites Trainers Corner at
  http//msix.ed.gov
• Upon request to the MSIX Help Desk, ED will
  provide States with access to an online training
  environment that includes hands-on exercises
  using test data

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MSIX Training

• User Groups will be held either on-site or via
  teleconference or webinar to address issues of
  interest to groups of States (training or
  otherwise)

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Proposed MSIX State Data Quality Grants

• Notice of Proposed Priority published in Federal
  Register on April 1, 2008 Proposed formula grant
  (subject to final approval by ED and OMB and
  subject to public comments) to distribute money,
  under sec. 1308, annually to States receiving MEP
  Basic State formula grants to assist them in
  their participation with MSIX.

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Proposed MSIX State Data Quality Grants

• Estimated 2M to be available for FY 2008 other
  sums in subsequent years
• Proposed formula would allocate funds with a
  fixed base amount and then an additional amount
  proportional to MEP Basic State formula grant
  but no State would get more than 20 of MEP Basic
  State formula grant

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MSIX State Data Quality Grants (contd)

• Proposing a simple application process --
  consisting of a signed letter from a States CSSO
  (due in mid-August) confirming wish to accept
  grant and to use it to assist with MSIX
  participation

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MSIX State Data Quality Grants (contd)

• Proposed schedule would be for grant awards to be
  disbursed to States in mid-September
• NOTE These grants are contingent on approval
  by ED and OMB therefore, the actual requirements
  are subject to change. Further changes may also
  be made based on public comments due on April 20,
  2008.

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Discussion of Draft Records Exchange Requirements

• Transmit student information, enrollments, and
  assessments within 10 working days of the States
  eligibility determination.
• Update MDE within 30 calendar days of the end of
  the fall semester, spring semester, or
  summer/intersession terms.
• Transmit course history information for secondary
  students who have made an interstate move within
  the past 3 years.

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Discussion of Draft Records Exchange Requirements
(cont)

• Update course history information within 30
  calendar days of the end of the term.
• SEAs must use the consolidated record from MSIX
  to ensure the proper enrollment, grade/course
  placement and accrual of credits for migrant
  children.
• SEAs must ensure that local staff are properly
  trained on the use of the consolidated record.

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Discussion of Draft Records Exchange Requirements
(cont)

• SEAs must establish procedures to ensure the
  privacy and security of the MSIX consolidated
  records.
• SEAs must establish procedures to promptly
  correct information in their migrant student
  information systems.

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Next Steps Timeline

• April 2008
• Review and approval of each States
  Interconnectivity Agreements by ED and States
• Testing with Live Data
• Data Analysis on Live Data
• Load Live Data into MSIX

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Next Steps Timeline

• April 2008 December 2008
• Publish MSIX Regulations
• Encourage use of MSIX data
• Share records exchange best practices from States
• Update MEP non-regulatory guidance with MSIX
  information

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Family Educational Rights and Privacy Act (FERPA)
update

• On April 2, 2008, a memo was emailed to each
  Migrant State Director regarding the
  applicability of FERPA to the collection and
  transmission of migrant student data as part of
  MSIX. Hard copies will be mailed, as well.

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Interconnectivity Agreement (IA) and
Interconnectivity Security Agreement (ISA) update

• IA and ISA replace the Memorandum of
  Understanding (MOU) that OME had previously
  referred to.
• On March 18, 2008, each Director and CSSO
  received the IA and ISA that each State and the
  Department of Education must sign.

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Interconnectivity Agreement (IA) and
Interconnectivity Security Agreement (ISA) update
(contd)

• IA and ISA ensure each party understands its
  responsibilities when exchanging data between
  State electronic information systems and MSIX.
• States have begun to submit their signed IAs and
  ISAs, and MSIX is now testing their live data.

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QUESTIONS?

• Contact Information
• Jennifer K. Dozier
• MSIX Project Manager
• [phone]
• Alejandra Velez-Paschke
• John Somensky
• MSIXTeam_at_ed.gov
• MSIX Help Desk
• MSIXTEAM_at_deloitte.com