D3A2 Project

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Project and Implementation Startup Overview
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• Overview
• Introductions
• D3A2 Phase 1.0 Overview
• D3A2 Project Futures (Short Term)
• Beta District Implementation Process Dialogue
• Questions/Answers/Discussion

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Release 1.0
LDS GRANT
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• Phase 1.0 Participants (Alpha)
• Bryan City Schools
• Columbus City Schools
• Greenon Local Schools
• Kettering City Schools

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• Phase 1.0 Participants (Beta)
• Fort Recovery Local Schools
• Northwestern Local Schools (Clark)
• Painesville Township Local Schools
• Madison Local Schools
• Southwest Licking Local Schools
• TRECA Digital Academy
• Tri-Valley Local Schools
• Westlake City Schools

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• D3A2 Futures (Short-Term)
• Scale-Up, Scale-Out (On-Going)
• More Participating Districts, Personnel
• More Data Collections for Analysis
• More Correlated Electronic Resources
• Re-Rostering Capabilities (Spring 2007)
• Short-Cycle Assessments (Spring 2008)
• Software Tool for Creation Administration
• Shared or Private Library of Correlated Questions
• Integration With Other Initiatives (On-Going)
• Value Added, Battelle for Kids, etc.

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• Beta District Implementation Process
• Variable by District and/or ITC
• District and ITC should be as involved as much as
  time and personnel resources permit
• Timing must be a collaborative effort of
  District, ITC, and D3A2 operations group (NWOCA)

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• Implementation Process Overview
• Provide Legal Release of Data
• Provide OAT and OGT test results for district for
  2003-2004, 2004-2005, and 2005-2006
• Create cross-walk between teacher name (as listed
  on assessment result files) and teachers state
  credential ID
• Create cross-walk between student ID (as listed
  on assessment result files) and state student ID
  (SSID)
• Validate and Scrub assessment data so that
  needed relationships can be built
• Release data to D3A2 operations (NWOCA)

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Login
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Upload and process the EMIS to SSID cross
reference file on the Crosswalk Reference File
tab under the Student data heading.
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Upload and process each individual vendor test
file on the Vendor Test Files tab. Be sure to
select the correct relevant pull down lists for
the corresponding vendor test files being
processed.
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Click on the icon under the teacher name
heading to reveal the teacher names that appear
within each individual vendor test file.
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The corresponding state teacher name will need to
be matched for every teacher name that exists
within each individual vendor test file. This
teacher list will need to be collectively
compiled in one comma separated file with the
following format teacher id, teacher name.
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When this teacher crosswalk file has been
collectively compiled for every vendor test file
that contains teacher names you will upload and
process this file in the Teacher Data heading
on the Crosswalk Reference File tab.
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After the complete teacher crosswalk file has
been uploaded you will need to reprocess each
vendor test file that you have already processed
on the Vendor Test Files tab by checking the box
next to the file and clicking on the process
button which will match each teacher name to the
processed teacher data file.
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Any errors that occur after this process will
have to be resolved before the files are
finalized for submission to the D3A2 team for
loading into the data warehouse. Click on the
flag icon next to each vendor test file submitted
to view any errors. A red flag indicates errors
where a blue flag indicates that the file is
without error and is ready for submission for
loading into the D3A2 data warehouse.
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Click on the blue flag when every error has been
corrected within the vendor test files or the
corresponding crosswalk reference files to save
the processed vendor test results. These files
will be submitted to the D3A2 team for loading
into the data warehouse.
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• Implementation Process Overview
• Provide EMIS N data for 2003-2004, 2004-2005,
  and 2005-2006
• EMIS Configuration file - EMSCFG.REL
• Student Demographic/Attendance file - EMSSTU.IDX
• Staff Demographic file - EMSDEM.IDX
• Staff Employment file - EMSEMP.IDX
• Course Master file - EMSCLS.IDX
• Student Subject file - EMSCLA.IDX
• Release data to D3A2 operations (NWOCA)

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• Implementation Process Overview
• React to data quality issues and questions from
  D3A2 operations (NWOCA)
• Review loaded data for reasonableness
• Provide constructive feedback on processes and
  software features
• Release to early adopters within district
• Scale-Up and scale-out within district

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• Implementation Process Dialogue
• Primary District Data Contact?
• Primary ITC Contact (General)?
• Timing/Scope
• When/What
• Data Loads Start
• Data Loads Complete
• Initial Data Review
• Early Adopter Release Training
• Intra-District Scaling
• Known Issues

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• Implementation Process Dialogue
• Use of Assessment Data Scrubber
• Local Use of EMIS Extraction Routines
• Initial D3A2 Authentication/Authorization
• Active Directory Synchronization with D3A2
• ITC Active Directory Contact?

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Questions/Answers/Discussion