Zonta International

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• Zonta International
• District 7
• Six Steps to Membership
• An Action PLAN for Clubs
• Spring 2008
• Area Meetings
• Kathy Swan
• Lt. Governor

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OUR GOAL

• I think we can usually agree that our REAL GOAL
  is to increase our total contributionwhether in
  dollars or in local service.
• Glenne Harding
• ZI OMC Chair

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HmmmMORE and more service? HOW?
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Long Range Planning is essential to achieve
goals for the future
The Plan
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Long Range Planning

• WHY?
• For Continuity
• Continuity of club procedures
• (institutional memory)
• Continuity of the mission of Zonta to ensure
  that we stay on the right track
• (prevent mission creep)
• For the Call to Action
• Written plans Action - Success

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HOW?Step 1. Make the Commitment

• THE ZONTA COMMITMENT PYRAMID

Contributing to fellowship and camaraderie
Sharing Zonta with others Participating in
service Searching for prospective
members Minimum requirements Paying dues
Attending meetings regularly
Leading Actively
Supporting Activities
Minimum
Karin Saeger, Lt Gov, District 30
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NOW WHAT? 2. Revisit Energize
Challenge Committees

• Revisit the Roles Responsibilities of
• Club Board
• Club Committees
• Club Members
• Then REFOCUS

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• Club Board
• Governance Fiduciary-Oriented
• Fiduciary Responsibilities
• Budget, Audit, Expenditures
• Governance Responsibilities
• Policies Procedures, Bylaws, Strategic Plan
  Oversight, Project Approval, Organizational
  Direction Zonta Club of Bonita Springs

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• Club Committees
• Project-Oriented Action-Oriented
• Mandatory (Standing) Committees (6)
• Organization, Membership, Classification
  Status of Women Service Public Relations
  Communication, United Nations Finance and
  Nominating
• Optional Committees
• Fellowship, Program, Newsletter, Attendance

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• Does your club need to review your committees
  committee structure?
• Do you need to combine some committees that have
  a common focus?
• Do you need to establish a new committee?
• How do committee chairs communicate with the
  Board?

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• Public Relations Communications Committee
• Club Brochure
• Storyboard
• Service Project Pamphlet
• Newsletter
• PR Toolkit on www.zonta.org Resource CD

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• Organization, Membership Classification
  Committee
• Membership Recruitment Activities
• Increase Zonta knowledge among members
• Create an elevator speech for members
• Develop a Prospective Member database
• Do a quarterly Circle Exercise
• Monthly Report at Club meetings/newsletter

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• Use a preliminary membership application
• Regularly scheduled Events ZING, Meet Greet,
  Wine Tasting
• Prospective Member Packet to ORIENT PROSPECTS
• Plan to recruit members under 40
• Develop a recognition program for members who
  recruit new members

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• New Member Orientation
• Use the 5 Ws of Journalism

Why? How? When?
Who? Where? What?
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• Develop a Mentor Program for New Members
• Partner w/ Fellowship Committee
• Contact another club for info
• Create written guidelines

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• Fellowship Committee (optional)
• Retention Plan written
• Create a Climate to Value Contributions of Each
  Member a good atmosphere to keep members
  Enhance Value of Membership
• Conduct an Annual Member Talent/Attribute
  Inventory
• Dinner, Picnic, Happy Hour, Wine Tasting, Include
  Spouses
• Zonta Trivial Pursuit

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• Program Committee (optional)
• Programs that describe the mission
• Meetings
• Organized, meaningful
• Programs
• Mission-focused
• Invite Service project agencies
• Invite the Local United Way
• UN Committee - ZI Service Project updates

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• Status of Women Service Committee
• .Service projects that reflect the mission.

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• What else can we do?
• Form a Club Leadership Training Committee?
• Who Utilize veteran members to form a
  leadership training committee
• Objective to develop a dynamic leadership
  training program for new board members
  committee chairs succession planning
• Resources District officers, Area directors,
  District website, ZI website

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• Step 3. Write it Down!
• Determine action steps, measurable targets,
  timelines responsible parties
• Step 4. Follow Through
• Do it!
• Step 5. Evaluate
• Did it work?

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• Evaluate
• Did it work?
• How do you know?

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Average Donated per Member/Average Service
Hours Donated per Member
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• We expect that our contributions go to those
  things that advance the status of women.
• Glenne Harding
• ZI OMC Chair

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Step 6. Use Resources

• Club Members
• Club Officers
• Area Directors
• District Officers
• District Website
• District Leadership Training Powerpoint
• District Resource CD
• ZI Website

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• ...an organization of executives in business and
  the professions

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Our Mission

• Advancing the Status of Women
• Worldwide through Service and
• Advocacy