BATTELLE ENDOWMENT Grant Writing Workshop

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BATTELLE ENDOWMENTGrant Writing Workshop
Friday, October 7, 2005 1039 Derby Hall 300
500
Office of Academic Affairs
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Welcome

• 1975 Battelle Board of Trustees established a
  perpetual endowment at OSU
• Income from endowment supports projects how
  science and technology affect humans.
• Intent of donors to give priority to projects
  that emphasize education and public service
  over research and development
• This competition has evolved into an
  annual grant competition
• Committee is comprised of professors from a
  variety of disciplines across campus, many of
  them previous Battelle Endowment grant
  recipients
• Managed by Office of Academic Affairs at OSU

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Purpose

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Purpose

• (Abstracted from the letter of April, 29, 1975
  from
• S. L. Fawcett, President of Battelle to H. L.
  Enarson, President of OSU) 
• A Battelle Endowment Grant provides funding to
  support university activities
• Activities should be designed to further our
  understanding of the impact (both good and
  bad) of science and technology
• on individuals
• and on society
• More emphasis on education and public service
  than on research
• Influence future leaders
• Make scientists and engineers more sensitive
  to social needs
• Lead others to gain a better understanding of
  the capabilities and limitations of science
  and technology

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Purpose

• Activities should be designed to continue the
  examination and understanding of the impact
  of science and technology
•   on individuals
• IT impacts on lives
• Genetic research
• Other examples
•  and on society
• Blogs and public opinion
• Protection of personal data

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Purpose

•  More emphasis on education and public
  service than on research
• Battelle Endowment Grants are NOT intended
  to serve as seed grants for projects headed
  to NSF or NIH no matter how innovative the
  technology
• Education and public service can have many
  forms
• Conferences and meetings
• Educational materials (cutting edge
  technology)
• Partnerships with other agencies such as
  COSI, Public Schools, etc.

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Purpose

• Influence future leaders
• Impact on students - more than just
  employing GAs
• Mentoring - document the role students
  will have in the project
• Novel ways to teach science or about the
  impact of new scientific or technological
  findings
• Impact on other leaders
• State agency partners
• Legislators
• University or school officials

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Purpose

• Two way street - Dual missions
• Make scientists and engineers more
  sensitive to social needs
• Document the impact of new science
  on society - e.g., DNA testing
• Instruction for Scientists and
  Engineers on social issues?

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Purpose

• Lead others (presumably, non-scientists and
  engineers) to gain a better understanding of
  the capabilities and limitations of science
  and technology 
• The limits of measurement OR pesticides and
  public safety the case of Heptachlor in
  Hawaiian dairy milk 
• Other examples?

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Purpose

• Be realistic about what you can
  accomplish given the time and budgetary
  constraints

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Overview

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Overview

• DEADLINE
• Friday, November 4, 2005 _at_ 500pm
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• SUBMIT
• 10 copies of complete proposal
• electronic copy to
• betha_at_admin.ohio-state.edu
• Follow instructions carefully on
  website
• http//oaa.osu.edu/betha

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Overview

• PROCESS
• Proposal checked for accuracy and
  completeness
• Status of Principal Investigator - must be
  OSU faculty member

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Overview

• MID TO LATE NOVEMBER
• Will contact PI if minor omission or error
• Incomplete proposals returned to PI
  without committee review 
• EARLY TO MID DECEMBER
• Complete proposals forwarded to Committee
  members for individual review
• Committee members will enter independent
  rankings for each proposal on secure website
• CONFLICT OF INTEREST
• Committee members with conflicts of interest
  do not vote or discuss those proposals

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Overview

• MID JANUARY
• Committee will meet to discuss proposals
  and rankings
• Further information may be requested from
  PIs about their proposals
• About half of the proposals will continue to
  the next round of review
• Committee members re-read and re-evaluate
  the remaining proposals on secure website
•  MID FEBRUARY
• Committee will meet to discuss remaining
  proposals and make final decisions
• May choose to fully fund, fund certain aspects
  or choose not to fund at all

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Overview

• LATE FEBRUARY TO EARLY MARCH
• Outcome letters mailed to all Pis on
  the same date

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Overview

• FURTHER COMMENTS
• All contact will be through e-mail
• Early submission of proposal to OAA office
  encouraged and allows for closer review with
  time to correct errors
• Goals should clearly relate to the
  Battelle Endowment mission
• All questions should be directed to the
  Battelle Endowment Coordinator. It is
  inappropriate to contact any Committee
  members
• The Battelle Endowment Coordinator cannot
  comment on the strength of a proposal as this
  is dependant upon the quality and quantity
  of proposals submitted each year

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Grant Basics
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Grant Basics

• Funding Limits
• 3 or 6 awards per year
• 10,000 - 60,000 per year
• Matching funds from department or
  college desirable
• Indicated in support letters
• Single year projects preferred
• Multi-year projects considered
• Funding for out years contingent on
  demonstrated and acceptable performance
  during previous year

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Grant Basics

• Funding
• Not acceptable
• Faculty release time or summer salary (can
  be part of match)
• Equipment otherwise available or not
  absolutely required for project
• Future maintenance
• Acceptable
• GRA stipend and tuition/fees
• Travel

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Grant Basics

• Your Budget and the Committee
• Budget subject to approval before award
• Committee can ask you to revise it
• Budget justification must be complete
• Dont make the committee guess

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Grant Basics

• Appropriate Projects
• Education and public service projects -
  not pure research
• Exploring consequences of technology
  more than using technology
• Interdisciplinary
• Outcomes with broad implications
• Influence future leaders
• Help scientists and engineers be more
  sensitive to social needs
• Help non-scientists appreciate
  capabilities and limitations of science

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Budgets, etc.
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Budgets, etc.

• Battelle Endowment Awards
• Battelle Endowment grants funded from an
  Endowment
• Funds awarded are Development funds
• Governed by rules and policies set by
• Battelle Endowment committee
• Your department/college (Always check with
  your Fiscal Person)
• University

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Budgets, etc.

• Hiring Graduate Students
• Equipment
• Reminders
• Always work with your department HR/Fiscal
  people to develop your budgets
• Follow university and department/college
  rules and regulations

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Budgets, etc.

• Responsibilities
• Your department is liable for any overages
• Grant over expenditures, will be funded by
  the department identified as the grant holder
  or your home department Balances are
  monitored monthly by the Battelle Endowment
  coordinator
• Reports semi-annual and annual reports to
  the Battelle Endowment coordinator

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Human Subjects Research

• October 7, 2005
• Battelle Endowment Workshop
• Karen Hale, RPh, MPH
• Education Specialist
• Office of Responsible Research Practices

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Are you planning a research project? Does
your research involve human subjects?
If so, federal regulations require documented
exemption or Institutional Review Board (IRB)
approval before beginning the research.
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Definitions

• Research
• systematic investigation designed to develop or
  contribute to generalizable knowledge
• Human subject
• living individual about whom an investigator
  obtains
• Data through intervention or interaction
• Identifiable private information

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Types of IRB Review

• Exempt (from) review
• Six categories minimal risk no vulnerable
  populations
• Expedited review
• Minimal risk specified types of research
• Full committee review
• Convened IRB meeting (schedules posted)

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Institutional Review Boards

• Behavioral/Social Sciences IRB
• investigator initiated research
• no invasive biomedical procedures
• research from variety of disciplines
• art, education, business, communication,
  journalism, music, political science, psychology,
  sociology, social work
• information technology expertise

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Institutional Review Boards

• Biomedical IRB
• invasive biomedical procedures (including blood
  drawing)
• Cancer Biomedical IRB
• invasive biomedical procedures (including blood
  drawing)
• prevention or treatment of cancer

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Collaborative IRB Training Initiative (CITI)

• Investigators and key personnel
• On-line human subjects course
• Required before submitting exempt or non-exempt
  protocols
• Any computer with internet access
• Log off and on at your convenience

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Timelines

• Allow sufficient lead time
• OK to secure exemption or IRB approval post award
  
• All research team has taken CITI
• All have filed current COI Disclosures
• Complete all questions
• IRB must review the proposal to funding agency
  AND the detailed human subjects protocol that
  defines procedures

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Doing it Right Together.

• Human Research
• Protections for human subject volunteers
• Maintain the public trust
• Heightened public concern for safety
• Compliance
• Federal and state regulations
• OSU policies
• Well intentioned investigator can trip over
• regulatory complexities

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ORRP Contact

• Office of Responsible
• Research Practices (ORRP)
• Website
• http//www.orrp.osu.edu/
• Questions about your study
• Janet Schulte
• Schulte.58_at_osu.edu
• 688-0389

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Proposal Writing
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Proposal Writing
Writing proposals for an interdisciplinary
academic audience
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Proposal Writing

• Target the Battelle Endowment Mission
• Before you begin writing your proposal,
  read the Battelle Endowment Mission.
• How would you respond if you were asked,
  How does your proposal address key
  elements of the Battelle Endowment mission?
• Include your response(s) to this question
  explicitly (and repeatedly) in the abstract
  and narrative of your proposal.

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Proposal Writing

• Organization
• Structure your proposal according to the
  Battelle Endowment guidelines
• Use headings in the narrative to indicate
  where the reader can find each of the
  elements described in the Battelle Endowment
  guidelines

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Proposal Writing

• Clarity Explain things so that the Battelle
  Endowment committee members will understand
  them
• Explain the problem in terms that can be
  understood by reviewers outside your field
• Explain the solutions you propose especially
  the technological solutions -- in terms that
  can be understood by reviewers outside your
  field
• Identify and answer possible objections

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Proposal Writing

• Writing
• Make the document easy to read (design and
  typography)
• Avoid jargon and acronyms as much as
  possible
• Define technical terms and acronyms the
  first time you use them
• Be specific avoid vague all-encompassing
  statements
• Have someone outside your field review the
  proposal

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Parting Advice
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For additional information
CONTACTJoanne WestonBattelle Endowment
Coordinator Office of Academic Affairs 203
Bricker Hall 190 North Oval Mall Columbus, OH
43210 Phone [phone]Fax [phone]
E-Mail betha_at_admin.ohio-state.edu Website
http//oaa.osu.edu/betha/
Office of Academic Affairs