BATTELLE ENDOWMENT Grant Writing Workshop

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BATTELLE ENDOWMENTGrant Writing Workshop
Thursday, October 4, 2007 100 Stillman Hall 330
500
Office of Academic Affairs
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Welcome

• 1975 Battelle Board of Trustees established a
  perpetual endowment at OSU
• Income from endowment supports projects that
  demonstrate how science and technology affect
  humans
• Intent of donors to give priority to projects
  that emphasize education and public service
  over research and development
• This competition has evolved into an
  annual grant competition
• Committee is comprised of professors from a
  variety of disciplines across campus, many of
  them previous Battelle Endowment grant
  recipients
• Managed by Office of Academic Affairs at OSU

Office of Academic Affairs
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Purpose

• (Abstracted from the letter of April, 29, 1975
  from
• S. L. Fawcett, President of Battelle to H. L.
  Enarson, President of OSU) 
• A Battelle Endowment Grant provides funding to
  support university activities
• Activities should be designed to further our
  understanding of the impact (both good and
  bad) of science and technology
• on individuals
• and on society
• More emphasis on education and public service
  than on research
• Influence future leaders
• Make scientists and engineers more sensitive
  to social needs
• Lead others to gain a better understanding of
  the capabilities and limitations of science
  and technology

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Purpose

• Activities should be designed to continue the
  examination and understanding of the impact
  of science and technology
•   on individuals
• IT impacts on lives
• Genetic research
•  and on society
• Blogs and public opinion
• Protection of personal data

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Purpose

•  More emphasis on education and public
  service than on research
• Battelle Endowment Grants are NOT intended
  to serve as seed grants for projects headed
  to NSF or NIH no matter how innovative the
  technology
• Education and public service can have many
  forms
• Conferences and meetings
• Educational materials (cutting edge
  technology)
• Partnerships with other agencies such as
  COSI, Public Schools, etc.

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Purpose

• Influence future leaders
• Impact on studentsmore than just employing
  GAs
• Mentoring - document the role students
  will have in the project
• Novel ways to teach science or about the
  impact of new scientific or technological
  findings
• Impact on other leaders
• State agency partners
• Legislators
• University or school officials

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Purpose

• Two way street - Dual missions
• Make scientists and engineers more
  sensitive to social needs
• Document the impact of new science
  on society - e.g., DNA testing
• Instruction for Scientists and
  Engineers on social issues?

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Purpose

• Lead others (presumably, non-scientists and
  engineers) to gain a better understanding of
  the capabilities and limitations of science
  and technology 
• The limits of measurement OR pesticides and
  public safety the case of Heptachlor in
  Hawaiian dairy milk 

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Purpose

• Be realistic about what you can
  accomplish given the time and budgetary
  constraints

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Overview

• DEADLINE
• Friday, November 2, 2007 _at_ 500pm
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• SUBMIT
• 10 copies of complete proposal
• electronic copy to
• betha_at_admin.ohio-state.edu
• Follow instructions carefully on
  website
• http//oaa.osu.edu/betha

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Overview

• PROCESS
• Proposal checked for accuracy and
  completeness
• Status of Principal Investigator - must be
  OSU faculty member

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Overview

• MID TO LATE NOVEMBER
• Will contact PI if minor omission or error
• Incomplete proposals returned to PI
  without committee review 
• EARLY TO MID DECEMBER
• Complete proposals forwarded to Committee
  members for individual review
• Committee members will enter independent
  rankings for each proposal on secure website
• CONFLICT OF INTEREST
• Committee members with conflicts of interest
  do not vote or discuss those proposals

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Overview

• MID JANUARY
• Committee will meet to discuss proposals
  and rankings
• Further information may be requested from PIs
  about their proposals
• About half of the proposals will continue to
  the next round of review
• Committee members re-read and re-evaluate
  the remaining proposals on secure website
•  MID FEBRUARY
• Committee will meet to discuss remaining
  proposals and make final decisions
• May choose to fully fund, fund certain aspects
  or choose not to fund at all

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Overview

• LATE FEBRUARY TO EARLY MARCH
• Outcome letters mailed to all PIs on
  the same date

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Overview

• FURTHER COMMENTS
• All contact will be through e-mail
• Early submission of proposal to OAA office
  encouraged and allows for closer review with
  time to correct errors
• Goals should clearly relate to the
  Battelle Endowment mission
• All questions should be directed to the
  Battelle Endowment Coordinator.
• The Battelle Endowment Coordinator cannot
  comment on the strength of a proposal as this
  is dependant upon the quality and quantity
  of proposals submitted each year

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Grant Basics

• Funding Limits
• 3 or 6 awards per year
• 10,000 - 60,000 per year
• Matching funds from department or
  college desirable
• Indicated in support letters
• Single year projects preferred
• Multi-year projects considered
• Funding for out years contingent on
  demonstrated and acceptable performance
  during previous year

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Grant Basics

• Funding
• Not acceptable
• Faculty release time or summer salary (can
  be part of match)
• Equipment otherwise available or not
  absolutely required for project
• Future maintenance
• Acceptable
• GRA stipend and tuition/fees
• Travel

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Grant Basics

• Your Budget and the Committee
• Budget subject to approval before award
• Committee can ask you to revise it
• Budget justification must be complete
• Dont make the committee guess

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Grant Basics

• Appropriate Projects
• Education and public service projects -
  not pure research
• Exploring consequences of technology
  more than using technology
• Interdisciplinary
• Outcomes with broad implications
• Influence future leaders
• Help scientists and engineers be more
  sensitive to social needs
• Help non-scientists appreciate
  capabilities and limitations of science

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Grant Basics

• Animal and Human Subjects
• http//orrp.osu.edu/
• Technology Licensing and Commercialization
• http//tlc.osu.edu/inventors/index.cfm

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Budgets, etc.

• Battelle Endowment Awards
• Battelle Endowment grants funded from an
  Endowment
• Funds awarded are Development funds
• Governed by rules and policies set by
• Battelle Endowment committee
• Your department/college (Always check with
  your Fiscal Person)
• University

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Budgets, etc.

• Hiring Graduate Students
• Equipment
• Reminders
• Always work with your department HR/Fiscal
  people to develop your budgets
• Follow university and department/college
  rules and regulations

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Budgets, etc.

• Responsibilities
• Your department is liable for any overages
• Grant over expenditures, will be funded by
  the department identified as the grant holder
  or your home department Balances are
  monitored monthly by the Battelle Endowment
  coordinator

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Proposal Writing
Writing proposals for an interdisciplinary
academic audience
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Proposal Writing

• Target the Battelle Endowment Mission
• Before you begin writing your proposal,
  read the Battelle Endowment Mission.
• How would you respond if you were asked,
  How does your proposal address key
  elements of the Battelle Endowment mission?
• Include your response(s) to this question
  explicitly (and repeatedly) in the abstract
  and narrative of your proposal.

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Proposal Writing

• Organization
• Structure your proposal according to the
  Battelle Endowment guidelines
• Use headings in the narrative to indicate
  where the reader can find each of the
  elements described in the Battelle Endowment
  guidelines

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Proposal Writing

• Clarity Explain things so that the Battelle
  Endowment committee members will understand
  them
• Explain the problem in terms that can be
  understood by reviewers outside your field
• Explain the solutions you propose especially
  the technological solutions -- in terms that
  can be understood by reviewers outside your
  field
• Identify and answer possible objections

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Proposal Writing

• Writing
• Make the document easy to read (design and
  typography)
• Avoid jargon and acronyms as much as
  possible
• Define technical terms and acronyms the
  first time you use them
• Be specific avoid vague all-encompassing
  statements
• Have someone outside your field review the
  proposal

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Parting Advice and Questions
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For additional information
CONTACTJ. Briggs CormierBattelle Endowment
Coordinator Office of Academic Affairs 203
Bricker Hall 190 North Oval Mall Columbus, OH
43210 Phone [phone]Fax [phone]
E-Mail betha_at_admin.ohio-state.edu Website
http//oaa.osu.edu/betha/
Office of Academic Affairs