PowerPoint: Jazzing it Up

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PowerPoint Jazzing it Up!
SASFAA

February 2005
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Music Lessons

• Creating the Presentation
• Working with Clip Art, Pictures, Word Art, and
  Graphs
• Special Effects and Drawing

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Music Lessons (continued)

• Working with Multimedia and the Internet
• Tips for Creating a Great Presentation

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Creating the Presentation

• AutoContent Wizard
• Design Templates
• Scratch

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AutoContent Wizard

• The AutoContent Wizard creates a complete
  presentation, including text, and only requires
  minimal input from you.
• When would you use it?
• Wizard closely matches your presentation
• Short notice
• Need help organizing your ideas
• Learning tool

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Design Template

• Design templates are backgrounds for your slides.
• A background comprises both a colored background
  and design elements that automatically appear on
  every slide.
• Why would you use it?
• Creates a unified look for your entire
  presentation
• Created by professional graphic designers
• EASY!

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Scratch

• Why would you use it?
• Customization
• Creativity
• School Specific

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Creating the Presentation
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Creating the Presentation
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DEMO
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Working with Clip Art, Pictures, WordArt and
Graphs

• Find and Insert Clip Art, a Picture, or WordArt
• Insert / Import or Format Graphs

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Find and Insert Clip Arta Picture or WordArt
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DEMO
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Finding Additional Images

• Freeze.com This site offers about 5,000 free
  images for private use. Go to the clip art
  section and find some clip art by topic. For
  23.99 per year, you can access 15,000 images for
  commercial use. http//www.freeze.com
• Jupiter Images This site features site links to
  stock photos, stock footage, photo objects, clip
  art, illustrations, fonts, animations, and flash
  components.
• http//www.jupiterimages.com
• Digital Juice Here you can purchase a
  presenters toolkit which includes a huge
  selection of PowerPoint backgrounds, photos,
  video clips, music clips, and animations for
  299. http//www.digitaljuice.com

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Finding Additional Clip Art

• Barrys Clip Art Server Barrys offers a good
  selection of free clip art collections on certain
  topics. You can drag clip art directly onto your
  slide.
• http//www.barrysclipart.com/clipart
• Clipart.com This site is a portal a connection
  to other collections of clip art. Each
  collection is rated by users.
• http//www.clipart.com
• Clip Art Connection This is another portal
  connecting you to clip art resources and
  collections. http//www.clipartconnection.
  com

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Insert / Import or Format Graphs
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Present Data Simply

• The more complex the data you need to present,
  the more you should plan ways to present that
  data so that your audience can comprehend it at a
  glance. While long tables of data are OK for
  printed reports, they are not effective on
  slides. A slide is not big enough, and the
  audience doesn't have enough time to read through
  lots of numbers. You may need to present less
  data, but you may also be able to find a way to
  format the data more simply.

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DEMO
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Special Effects and Drawing

• Apply Transitions and Animations
• Add Shapes, Action Buttons, and Effects

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Apply Transitions and Animations
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DEMO
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Transitions and Animations

• Why use them?
• Attention getting
• Positive effect on how your audience grasp,
  
  interpret, and
  retain your key messages
• Opportunity to articulate key points before
  judgment is passed
• Focus
• Lets face it animations and transitions are
  just electronic effects. A wise presenter
  realizes that the stage lights dont make good
  presenters compelling stories do!

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Add Shapes and Effects
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DEMO
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Working with Multimedia and the Internet

• Insert Audio and Video Clips
• Insert Action Buttons

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Insert Audio and Video Clips
Parade of Cops
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Insert Audio and Video Clips
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Insert Audio and Video Clips

• Adding sound or videos can help make the
  presentation more interesting and entertaining.
• Where can I find
• Sounds
• www.favewavs.com
• www.wavlist.com
• www.wavcentral.com
• Animated GIF files (video clips)
• www.freestockfootage.com
• Also while connected to the Internet, visit
  Microsofts Design Gallery Live Web site.
  Select Insert / Clip Art task pane / Clips
  Online

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Insert Action Buttons

• Action buttons can be inserted on the beginning
  slide of a video to act as triggers for starting,
  pausing, and stopping the video. These replace
  the mouse clicks normally used to start, pause,
  and stop it.

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Insert Action Buttons
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Action Buttons Hyperlinks

• Hyperlinks only work during a slide show. You
  can create a link to the Internet, to intranet
  Web pages, to pages on your own computer, or to
  other files, such as spreadsheets or Word
  documents, containing additional information for
  the presentation.

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Tips for Creating a Great Presentation

• Consider the Audience
• Organize the Text
• Choose Colors and Fonts
• Add Visuals
• Rehearse the Presentation
• Check the Hardware
• Check the Presentation Room
• Check Your Body Language

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Consider the Audience

• You should consider your audience when developing
  the content and tone of your presentation. For
  example, a presentation for the engineering
  department of a company should be different than
  a presentation for the sales department.

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Organize the Text

• Use uppercase and lowercase text, not ALL
  UPPERCASE.
• Ensure the punctuation is consistent on all
  slides.
• Discuss only one concept per slide.
• Include only main ideas on each slide.
• Do not include more than six points on a slide.
• Each point or slide title should be no more than
  two lines long.
• Spell check your presentation.

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Choose Colors and Fonts

• Choose colors and fonts that match the mood of
  your presentation. For example, use bright
  colors to convey good news.
• Choose colors and fonts that make your text easy
  to read.
• Avoid using more than five colors per slide.
• Avoid using more than three fonts per slide.

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Add Visuals

• Add visuals, such as pictures, charts, diagrams,
  tables, or movies, to your slides. Visuals can
  help enhance your presentation, but you should
  try to avoid cluttering your slides with visuals
  that have no purpose.

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Rehearse the Presentation

• Make sure you rehearse your presentation before
  you deliver it in front of an audience. This
  will help your presentation flow smoothly and can
  help ensure that you will complete the
  presentation in the time provided. If possible,
  practice your presentation in front of a friend
  or colleague.

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Check the Hardware

• Before you deliver your presentation, check all
  the hardware you plan to use. Make sure you know
  how to operate the hardware and you have all the
  parts you need, such as spare bulbs or an
  extension cord. In case of a hardware failure,
  you should always have a paper copy of your
  presentation with you.

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Check the Presentation Room

• You should check the room you will be
  presenting in before the presentation. Make sure
  the audience will be able to read the slides from
  all areas of the room. If necessary, determine
  the location of electrical outlets and light
  switches.

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Check Your Body Language

• When delivering a presentation, your posture
  should convey a relaxed and confident manner.
  Make eye contact with your audience while
  presenting and avoid hiding or clasping your
  hands.

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Jazzing up PowerPoint
Have Fun!

• Deborah Miller, Nelnet