Advising the Distance Education Students

1
Advising the Distance Education Students

• Patricia Griffin, PhD
• Director
• Academic Advising
• and
• Career Exploration Center

2
Advising the Distance Education Students

• How do I identify if a student is a distance
  education student?
• 14 123456789 ____ _ FHSU STUDENT SYSTEM
  
• STUDENT INQUIRY SCREEN
  THREE
• TIGER VICTOR E HOLD SCHEDULE --
• SEX -- M BIRTH
  DATE -- 10 / 04 / 74
• MARITAL -- BIRTH
  PLACE -- Fayetteville AR
• RES CD -- 1 LAST ENRL--ON
  CAMP- / OFF CAMP- /
• RACE -- 5 REC CHG
  -- 03 / 14 / 06
• RELIGION -- REC ADD
  -- 01 / 11 / 06
• HOUSING -- UG APP-
  06 / U / Y FL/PT CNET Y
• DISABLED -- GR
  APPLIC -- /

3
Clarify individual educational and career goals

• Why are they pursuing distance education?
• advancement
• new career
• self-fulfillment
• At some point, are they likely to want to
  transfer their credits to a traditional college
  or university?

4
Create a suitable educational plan and program of
study

• Do we offer the program they are seeking?
• Are they serious, self-motivated and disciplined?
• Do they believe they can adapt to a new learning
  environment?
• Do they have access to all technologies and
  skills required to complete this program?
• Does the institution provide assurance that, if I
  begin a program and work steadily toward
  graduation, the program will continue to be
  offered for a sufficient period to enable me to
  complete all degree requirements?

5
Select appropriate courses and other educational
opportunities

• Number of hours
• Course Placement
• Course Sequencing
• General Education
• Core Courses
• Internships
• Study Abroad

6
Advising the Distance Education Students

• What special considerations should I take when
  working on a semester schedule with a distance
  education student?
• Family obligations
• Work requirements
• Financial considerations

7
Advising the Distance Education Students

• How do I determine if a student is ready for
  College Algebra?
• Prerequisites for College Algebra state that you
  must satisfy one of the following criteria
• Credit with a final grade of at least a C in
  MATH 010 Intermediate Algebra or equivalent.
• A score of at least 15 on the FHSU mathematics
  placement exam.
• ACT Math and Science total of at least 40 with
  neither score below 18.
• If you need to take the FHSU Mathematics
  Placement Exam, you must make arrangements to
  take the test as soon as
• possible. The Placement Exam does require a test
  proctor and proctor forms can be found online at
  www.fhsu.edu/proctorform.
• Please send completed proctor forms toDr. Ron
  Sandstrom, ChairMathematics and Computer Science
  DepartmentFort Hays State UniversityHays,
  Kansas 67601
• If you do not score 15 or better, your
  registration will be changed to MATH 010
  Intermediate Algebra providing space is
• available.
• For additional information, please contact the
  Department of Mathematics and Computer Science at
  785-628-

8
Review and evaluate progress toward established
educational goals and completion of requirements
within programs of study

• Accelerated Mechanisms
• http//www.fhsu.edu/accelerate/
• Transfer Hours and Equivalency Information
• Course Equivalencies
• http//www.fhsu.edu/registrar/Transferbase.shtml
  
• Degree Program Equivalencies
• http//webcat.fhsu.edu/equiv/
• Degree Summary
• Transfer students receive at 45 hours
• All students at 60 hours

9
Develop student awareness and understanding that
decision-making in the advising process and life
is based on a system of shared responsibility

• Advisor Responsibilities
• Be knowledgeable about university and
  departmental requirements, policies and
  procedures
• Maintain availability and accessibility
  throughout the semester
• Provide a respectful, supportive atmosphere
• Keep accurate records
• Ensure that students are provided access to
  services on a fair and equitable basis
• Avoiding any personal conflict of interest as
  well as the appearance of conflict
• Discourage students from circumventing
  institutional policies and regulations and when
  confronting situations in which students have
  violated policies, addressing the issues and
  referring students to the appropriate agency
• Recognize the limitations of your position and
  being familiar with university resources in order
  to make appropriate referrals and
• Maintain confidentially according to established
  standards.
• Advisors help students navigate the advising and
  registration process, choosing and/or changing
  your major, working to achieve academic success
  and trying to maximize career options.

10
Develop student awareness and understanding that
decision-making in the advising process and life
is based on a system of shared responsibility

• Student Responsibilities
• Initiate and maintain contact with your advisor
• Keep scheduled appointments (be aware of time
  zone)
• Discuss information that affects your academic
  performance
• Follow through on advisor recommendations
• Learn requirements for your department, college,
  and the university
• Determine programs available to you
• Make use of all resources
• Seek the assistance needed to achieve YOUR goals
  and
• Be responsible for planning a course of study and
  fulfilling all necessary requirements and
  regulations by accepting ultimate responsibility
  for decisions.

11
Encourage student to utilize University support
services and related resources as needed

• Graduate Office
• International Student Services
• Kelly Center
• Registrars
• Services for Students with Disabilities
• Smarthinking
• Student Fiscal Services

• Academic Calendar
• Academic Advising
• Bookstore
• Career Services
• CTC Helpdesk
• FHSU Calendar of Events
• FHSU ISP Partners
• Financial Aid
• Forsyth Library

12
Clarify and improve the student's knowledge
of career options and potential for career change
in the workplace of the 21st century

• http//www.fhsu.edu/aace/exploreresources.shtmlFH
  SUResources
• FHSU Resources
• Questionnaires and Inventories
• Career Resources
• Research Colleges and Universities
• Other Career Resources
• What Can I Do With A Major In . . .

13
Reminders for Advising the Distance Education
Students

• protect student privacy (FERPA and Identity)
• accurately represent the program and services
  available
• be committed to the concept of distance education
  
• work toward providing the same student services
  to distance learners as you do for students on
  campus plus any additional that are appropriate
  to support their learning.
• strive to provide a sense of connection and
  community with the institution
• be effective in dealing with concerns that
  influence the pursuit of personal learning goals
  at a distance and delivery mode preferred by the
  learner
• make commitments that you and/or the institution
  can meet