Contingency Planning

1
Contingency Planning

• 2005 Federal Investments Seminar
• Bureau of the Public Debt
• May 17, 2005

2
What is a Contingency?

• Severe weather (snow, hurricanes, floods)
• Local emergencies (power outage, political
  demonstrations)
• National Emergencies (9-11)
• Special Government Holidays

3
Special Government Holidays

• Examples
• December 24 and 31, 2004
• President Reagans funeral (June 11, 2004)
• Is the Federal Reserve System open?
• Funds move (receipts and disbursements)
• Need to invest or redeem funds
• Is the Bond Market open?
• Securities mature
• Need to re-invest funds

4
What the Operating Circular says about Contingency

• BPD will generally be open, even if the majority
  of the Fed Government is closed.
• As long as their office received the investment
  instruction by cut off, BPD will process the
  transaction with that days work.

5
What BPD is planning on Contingency Operations

• Short Term Contingency
• Back-up Site in Parkersburg
• Can access investment programs on BPDs mainframe
  computers.
• Long Term Contingency
• Remote site partnered with FMS
• Up and running within two hours
• Data continuously updated

6
What the Operating Circular says about Contingency

• BPD will generally be open, even if the majority
  of the Fed Government is closed.
• As long as their office received the investment
  instruction by cut off, BPD will process the
  transaction with that days work.
• Agencies need to develop contingency plans.

7
Contingency Planning Agency Responsibilities

• Questions
• How important is your investments program to your
  agencys programs?
• Can you afford to loose a days interest on new
  receipts?

8
Need to have a plan in place

• For these situations
• When you cannot get into your building
• Systems failure
• You get sent home early
• Unplanned days off

9
Need to have a plan in place

• For these functions
• Access to incoming receipt information
• Issuing Investment/Redemption Instructions
• Analyzing critical funding needs
• Other critical functions

10
Need to have a plan in place

• Designated essential employees
• Do they know who they are?
• Do they know what they are suppose to do?
• Do they have the resources available to the to
  perform their duties?

11
FedInvest Helps

• Web-based Portal can be accessed from any PC
  (even from home).
• Can input transactions in advance.
• Pull historical information, such as
  confirmations.
• Create reports when needed.

12
Contact

• Federal Investments Branch
• Bureau of the Public Debt
• Phone [phone]
• E-mail Fedinvestor_at_bpd.treas.gov