Intro to Contingency Planning Carl Freeman Contingency Plan

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Intro to Contingency Planning

• Carl Freeman

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Contingency Plan

• A Contingency Plan (CP) is a set of major
  decisions and preparatory actions made by an
  organization in preparation for an unplanned,
  critical function hindering event or events.

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Who Needs Contingency Plans?

• Government
• Schools
• Businesses
• Healthcare Organizations
• In other words, every organization

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Why are CPs so important?

• Allow organizations to minimize the damage caused
  by disasters.
• Ex. Herron Pharmaceutical and SmithKline
  Beecham (Lattin)

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What does a CP include?

• Key questions answered
• Include several elements
• Many times include pre-event actions
• Can differ from org. to org.

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General questions a CP answers

• Who needs to know?
• Who will be in charge?
• What are the Critical Functions?
• What are the Major Components?
• What are the Minor Components?

• How often does this plan need to be practiced to
  be effective and efficient?
• How often does this plan need to be updated to be
  effective and efficient?

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Who needs to know?

• Public agencies
• Management
• Employees
• Media
• Communicate by what means?

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Who will be in charge?

• Highest Ranking Manager
• Disaster Response Team
• Emergency Control Center

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What are the Critical Functions?

• Ship Analogy
• Definition- part of an organization such that
  without full operation the organization is unable
  to do business
• How is each Critical Function related to every
  other one?

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What are the Components?

• Major
• Ship analogy
• The pieces that allow Critical Functions to
  operate
• Minor
• Ship analogy
• things that are not absolutely necessary to
  Critical Functions, but help them to operate well
  

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How often does this plan need to be practiced to
be effective and efficient?

• Must maintain a high skill level
• Detailed directions for practicing
• Evaluations and testing extremely important

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How often does this plan need to be updated to be
effective and efficient?

• Contacts, procedures, team members
• Evolving with the organization
• Dissemination

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Example of a CP in action
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Importance

• So important that it has become a part of
  business today- Risk Management, Marketing,
  Personnel, Valuation