Classification Process

1
Classification Process
2
What is Classification?

• A method of job evaluation in which jobs are
  placed into groups according to duties and
  minimum qualifications

3
Why Have A Classification System?

• Establishes a basis for internal market
  comparisons
• Provides data for state and federal reporting

4
Pay is No Longer Constrained by Structure
Pay Grade Ranges Employee's Pay
5
Old ClassificationStructure
6
Outdated system
Little flexibility
User unfriendly
Narrowly defined ranges
Little career development
6 Job families
19 grades
Change jobs
Confusing process
Classifying took too long
Paper Shuffling
AP, OC, TP, TR, SM
Hard to justify
Difficulty in giving raises
Right words
7
Classification Structure
Executive
Masters 7 yrs exp
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yrs post Secondary 2 yrs Exp or HS 4 yrs exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 yr exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities
Customer
Administrative
Skilled Craft
Technical/Professional
Type of Work
8
How Classification is Determined

• Type of work?
• Minimum qualifications?
• Exempt or Non-Exempt?
• Supervise other employees?

9
Type of Work
Executive
Masters 7 yrs Exp.
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yrs post Secondary 2 yrs Exp or HS 4 yrs exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 yr exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
10
Qualifications
Executive
Masters 7 yrs exp
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yrs post Secondary 2 yrs Exp or HS 4 yrs exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 yr exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
11
Exempt or Non-Exempt
Executive
Masters 7 yrs exp
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yr post secondary 2 Yr Exp or HS 4 Yr Exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 Yr Exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
12
Supervision
Executive
Masters 7 yrs exp
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yrs post Secondary 2 yrs Exp or HS 4 yrs exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 7 1 yr exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities
Customer
Administrative
Skilled Craft
Technical/Professional
Type of Work
13
Duties of a Supervisor

• Responsible for work of at least 2 continuous
  full time employees
• Hires new regular continuous employees
• Conducts and reviews performance evaluations
• Gives monetary rewards
• Disciplines employees

14
Type of Work Selected
Executive
Masters 7 yrs exp
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yrs exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yr post secondary 2 Yr Exp or HS 4 Yr Exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 Yr Exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
15
Qualifications Selected
Executive
Masters 7
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yr exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yr post secondary 2 Yr Exp or HS 4 Yr Exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 Yr Exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
16
Job Group Selected
Executive
Masters 7
Sr.Tech/Pro Svcs Contr
Sr.Admin Svcs Contr
Sr.Admin Svcs Mgr
Bachelors 3 yr exp
Tech/Pro Svcs Spec
Admin Svcs Spec
Admin Svcs Mgr
Tech/Pro Svcs Mgr
Bachelors 1 yr exp
Exempt
Tech/Pro Svcs Contr
Admin Svcs Contr
Admin Svcs Supv
2 yr post secondary 2 Yr Exp or HS 4 Yr Exp
Minimum Qualifications
Admin Supp Contr
Tech Supp Contr
Skilled Craft Supp Supv
Admin Supp Supv
Customer Supp Contr
Facilities Supp Contr
Facilities Supp Supv
Non-Exempt
Adv Facilities Supp Staff
Adv Admin Supp Staff
Adv Tech/Parapro Supp Staff
Adv Skilled Craft Supp Staff
HS 1 Yr Exp
Facilities Supp Staff
Customer Supp Staff
None
Facilities Customer
Administrative Skilled Craft
Technical/Professional
Type of Work
17
Assigning a Title

• Accurate reflection of duties and
  responsibilities
• Consistent with standard industry titles
• No more than 20 characters
• Uniform titling across campus

18
Classification Process

• Joint process
• Unit calls HR Partner
• Discuss key elements of position
• Place in job group
• Assign title

19
Results

• Easier process
• More supervisor involvement
• Greater flexibility in classification decisions
• Improved communication
• Fewer HR reclassifications