Overview of the caBIG

1
Overview of the caBIG Documentation and Training
(DT) Workspace

• Clinical Trials Management Systems (CTMS) Face to
  Face Meeting, Portland, Oregon May 30-31st, 2007

• CTMS Liaison to the DT Workspace Lara Fournier,
  M.S.
• Project Manager, Informatics Shared Resource,
  OHSU Cancer Institute
• Adapted from caBIG Newcomers Annual Meeting
  2007 by DT Workspace Lead Jennifer Tucker

2
D T Workspace An Overview

• Mission, Importance and Audience for the DT WS
• Those Accessing caBIG Tools and Training
• Those Creating caBIG Documentation Training
• Ongoing D T Workspace Activities
• Listserv and Resources

3
Whats the Workspace Mission?

• The primary mission of the Documentation and
  Training (DT) Workspace is to support the
  creation and dissemination of
• Documentation and training materials for
  caBIG-related projects
• General training opportunities
• Community-wide resources
• By doing this, we facilitate widespread adoption,
  dissemination, and use of caBIG interoperable
  tools, standards, and data sets, and increase
  awareness of caBIG within the larger cancer and
  biomedical communities

4
Why Is Documentation Training Important?

• Increase application accessibility, usability and
  ease of adoption
• Decrease questions about applications
• Ensure common look and feel across caBIG
• Create robust documentation, training and
  outreach for caBIG and its projects

Effective documentation, training and outreach
are key to achieving caBIG goalsWe break down
barriers by improving information sharing.
5
We Serve Two Primary Audiences

• For Those Who Want to Access caBIG Tools and
  Training We
• Create educational materials about caBIG,
  including the caBIG Tools Landing Pages and the
  caBIG Primer
• Populate and publicize existing documentation and
  training resources such as the Learning
  Management System (LMS)
• For Those Creating caBIG Documentation and
  Training We
• Publish processes, guidelines and templates for
  documentation and training materials
• Provide mentors to those creating documentation
  and training
• Review draft documentation and training materials
  before they are approved and released

6
Those Accessing caBIG Tools Training

• Tools pages on caBIG website help connect you to
  caBIG tools and information to support the use
  of those tools

Also access through the Training Portal
http//cabig.nci.nih.gov/training
7
Those Accessing caBIG Tools Training

• The caBIG Primer is a resource created by the
  workspace to provide an overview of the program.
  

Also access through the Training Portal
http//cabig.nci.nih.gov/training
8
Those Accessing caBIG Tools Training

• You can also access training through the caBIG
  Learning Management System accessible through
  the Training Portal

Access through the Training Portal
http//cabig.nci.nih.gov/training
9
Those Creating Documentation Training

• Visit the caBIG Training Portal for processes,
  guidelines, and templates for creating
  documentation and training for specific projects.
  Need Help? Request a Mentor!

10
Those Creating Documentation Training Whats
Required?

• Developer
• Technical Manual (Architecture)
• Installation Guide
• Administration Guide
• Release Notes

• Adopter
• End-User Manual
• Training Module(s)

11
Those Creating Documentation Training Process
Overview
Review
Prepare DT
Request Mentor
Register Project

• Developers Adopters agree on DT
  responsibilities
• Project team register project with DT

• Mentors can help develop a DT plan assist in
  applying guidelines and templates
• Mentors are available for documentation, training
  or both

• Project Team completes DT using Guidelines and
  Templates available on caBIG Training Portal.

• Submit DT for review by Training Workspace
• Instructions, forms, review criteria and
  checklists are on the caBIG Training Portal

The caBIG Training Portal https//cabig.nci.nih.g
ov/training provides an overview guide, and
templates for each step
12
Those Creating Documentation Training To
Access Templates Guides

• Visit the caBIG Training Portal for processes,
  guidelines, and templates for creating
  documentation and training

13
Those Creating Documentation Training Training
Modules - Adopter

• Training can take multiple forms and should be
  driven by assessment of end user needs. Examples
• Populated Tools Page template for caBIG Website
• Overview Briefings (1) 3-5 slide outreach
  presentation appropriate for a decision maker
  (2) An Applications Overview slide show for
  users.
• Training Support Tool. Options include (1)
  Hands-On Training Module (2) On-Line
  Tutorial/Help Guide (3) Recorded classroom
  training event or (4) Other training mechanism
  identified by project team and approved by DT
  workspace.

14
Those Creating Documentation Training Review
by the DT Workspace

• Once documentation and training are in draft
  form, submit it through the Training Portal or
  a Domain Workspace Lead and a reviewer will
  provide you with feedback and recommendations
• Review Criteria Include
• Compliance with template
• Targets appropriate audience
• Logical organization
• Writing style and syntax
• Presentation of content
• Conceptual clarity
• Use of examples
• Others

15
Once Tools are Released and DT is Complete

• Effective outreach is key to ensuring that caBIG
  tools can be found by potential users.
• Mechanisms include
• GForge Sites
• caBIG Website Tools Landing Pages
• caBIG Learning Management System

16
Once Tools are Released and DT is Complete
GForge Sites Post Your Documents!

• Most caBIG projects have established a GForge
  site for the posting of releases and documents
  these sites are easier for users to access than
  CVS http//gforge.nci.nih.gov

17
Once Tools are Released and DT is Complete
Initiating a Tools Landing Page

• Steps to Creating a caBIG Landing Page
• Contact workspace lead to confirm appropriateness
  for inclusion (we are only posting tools that
  have been released)
• Access a Word version of Tools Page Template and
  Powerpoint Overview and complete
• Submit your completed template through your
  workspace lead - s/he will review and coordinate
  posting on caBIG website

• Information on Landing Pages
• Product Summary
• Demo Files Exercises
• Documentation Training
• Links or Files to Access the Tool
• End User Support Resources
• Related caBIG Tools
• Developer Adopter Institutions
• Related Articles

18
Once Tools are Released and DT is Complete
Posting Training in the LMS

• You can also post tools training in the caBIG
  Learning Management System accessible through
  the Training Portal. LMS Submittal Form to be
  posted on the Training Portal.

Access through the Training Portal
http//cabig.nci.nih.gov/training
19
Ongoing DT Workspace Activities

• Workspace members are working on the following
  projects
• Creating general training modules for caBIG
• Supporting creation of a caBIG-wide mentoring
  program
• Providing inputs to the Learning Management
  System
• Continually improving templates based on user
  feedback
• Creating new templates for different forms of
  documentation and training as new needs are
  identified
• Publishing new documentation and training Help
  Guides, Best Practices, and Frequently Asked
  Questions (FAQs)

20
Joining the Documentation and Training Questions
Listserv

• On Internet, go to https//list.nih.gov/archives
  /cabig_bc_train-l.html
• Click "join or leave the list" to sign up
• Complete basic fields to register
• Complete e-mail confirmation/validation
• Once you have signed up
• Send a message through the listserv itself (Click
  "Post the list" on the listserv page) or
• Send an e-mail to the list at CABIG_BC_TRAIN-L_at_l
  ist.nih.gov

21
D T Resources

• caBIG Training Portal (Includes Documentation
  Guides and Templates) - https//cabig.nci.nih.gov/
  training
• caBIG Documentation and Training Workspace
  Website (public website with workspace contacts
  and meeting minutes) - https//cabig.nci.nih.gov/w
  orking_groups/Training_SLWG
• Documentation Training GForge Site (includes
  workspace working documents) - http//gforge.nci.n
  ih.gov/projects/cabig-tws/
• Documentation and Training Questions Listserv
  (write to us with your questions) -
  https//list.nih.gov/archives/cabig_bc_train-l.htm
  l
• Documentation and Training Mentors Request
  through NCICB Applications Support E-Mail
  ncicb_at_pop.nci.nih.gov

22
How Do I Learn More?

• Resources for Newcomers

23
There are many ways to learn about and get
involved with caBIG

• caBIG Website https//cabig.nci.nih.gov offers
  overview materials about caBIG as well as
  community products.
• LISTSERVS - caBIG workspaces and project teams
  use these to announce upcoming events and new
  products. Sign up for general announcements at
  https//list.nih.gov/archives/cabig_announce.html
  - browse other lists at https//list.nih.gov
• Workspace Teleconferences - One way to get a
  sense of the caBIG project, and to help shape
  its direction, is to identify a workspace of
  interest and then request access to the next
  teleconference. Look for upcoming calls on
  caBIG Website.
• Face-to-Face Meetings - Workspaces gather for
  face-to-face meetings periodically over the
  course of the year.

24
There are many ways to learn about and get
involved with caBIG

• Town Hall Meetings - Periodically, the caBIG
  community gathers for a teleconference "town hall
  meeting providing updates and addressing issues
  or questions about caBIG. See website for
  announcements.
• Annual Meeting - The caBIG community gathers
  annually to celebrate successes address
  caBIG-wide and cross-workspace topics and
  demonstrate emerging and available products
  including software tools, databases, prototypes,
  white papers, and development models.
• Contact with the caBIG Team - The caBIG website
  contact page lists the leads and contact
  information for all caBIG workspaces
  https//caBIG.nci.nih.gov/contact_us.
• For help with caBIG tools, contact NCICBIT
  applications support at ncicb_at_pop.nci.nih.gov
  Telephone [phone] Toll free 888-478-4423

25
Closer Look at caBIG Website caBIG Primer

• The caBIG Primer provides a next step overview
  of the program for Newcomers.

Also access through the Training Portal
http//cabig.nci.nih.gov/training
26
Closer Look at caBIG Website caBIG Tools Pages

• Tools pages on caBIG website help connect you to
  caBIG tools and information to support the use
  of those tools

Also access through the Training Portal
http//cabig.nci.nih.gov/training
27
Theres a Place for YOU!

• caBIG has accomplished great achievements, yet
  challenges remain
• Educating the broader community about available
  tools and their uses
• Creating methods and a useful workflow for data
  sharing between basic science and clinical
  research.
• Reconciling data models and terminology across
  traditionally separate areas of science and
  clinical practice.
• Addressing issues of data sharing, including
  ensuring data security, patient privacy, and
  intellectual capital.
• Marshalling diverse resources and standards, and
  organizing them to address the common problem of
  cancer research and care.
• Coordinating and correctly sequencing multiple
  interdependent software and standards development
  projects to meet broader community needs.
• The challenges of caBIG provide the opportunity
  for collaborative solutions that, over time, will
  reshape the overall cancer research and treatment
  paradigm. Join Us!