GDEcD Powerpoint Template

1
Department of Administrative Services
Procurement Transformation Progress Report
March, 2008
2
Staffing

• Every job within SPD has been re-established with
  enhanced skill sets.
• State Commodity Teams have been formed with
  Procurement professionals with resident expertise
  I the various commodity categories.

3
Training

• The number of training courses offered by the
  SPD has increased from two to seventeen.

4
Sourcing Teams

• Sourcing teams have been created, composed of
  representatives from various agencies and
  universities, to assist with the development and
  delivery of statewide contracts.

5
Process Improvement

• A Process Improvement function, including
  regular Compliance Reviews, has been implemented
  to ensure compliance with procurement law and the
  states purchasing process.

6
Negotiation

• Newly passed legislation under HB312 enabled SPD
  to conduct negotiations for RFPs, resulting in an
  average of 4 5 cost reduction through each
  round of procurement negotiations.

7
P-Card Management

• SPDs new P-Card Program Management office is
  focusing on driving P-Card policy across the sate
  and monitoring P-Card activity from a program
  perspective to ensure the effective use of
  P-Cards to lower the states procurement costs
  for small dollar purchases.

8
Vendor Protest Reduction

• Changes to the procurement process have resulted
  in fewer challenges to state purchasing
  solicitations. Only 1.3 of the states
  procurements are now challenged.
• The cycle time for vendor protests has been
  reduced from 58 days to an average of six days
  speeding up the finalization of challenged
  procurements by more than seven weeks.

9
Tools

• eQuote, an application used by state buyers for
  smaller procurements, has been re-engineered and
  enhanced to ensure fair competition on a wider
  variety of procurements.
• SPD invested in six PeopleSoft Procurement
  modules which will result in a virtually
  paperless purchasing workflow from start to
  finish