EIDHR European Instrument for Democracy

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EIDHREuropean Instrument for Democracy Human
Rights

• INFORMATION SESSION

Presentation By Emilie Larese - Programme
Manager Ayman Goussous Contractual Financial
Officer
AQABA 18/8/2008 PETRA 19/8/2008 AMMAN
20/8/2008 IRBID 21/8/2008
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OperationalAspects
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EIDHR
What is the EIDHR Programme ?

• In 1994, the European Parliament created the
  European Initiative (became Instrument) for
  Democracy and Human Rights (EIDHR)
• Political recognition of the vital contribution
  by Civil Society Organizations, and particularly
  NGOs, in the development and consolidation of
  democracy and the rule of law, and respect for
  human rights and fundamental freedoms
• This assistance is independent from the consent
  of third country governments and other public
  authorities

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Objectives of the EIDHR

• 5 objectives for the period 2007-2013
• 1 - Enhancing respect for human rights and
  fundamental freedoms in countries and regions
  where they are most at risk
• 2 - Strengthening the role of civil society in
  promoting human rights and democratic reform, in
  supporting the peaceful conciliation of group
  interests and in consolidating political
  participation and representation (JORDAN)
• 3 - Supporting actions on human rights and
  democracy issues in areas covered by EU
  guidelines, including on human rights dialogue,
  on human rights defenders, on the death penalty,
  on torture, and on children in armed conflicts
• 4 - Supporting and strengthening the
  international and regional framework for the
  protection of human rights, justice, the rule of
  law and the promotion of democracy
• 5 - Building confidence in and enhancing the
  reliability and transparency of democratic
  electoral processes, in particular through
  election observation

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EIDHR
Reaching the Objective 2

• Mean 72 Country-based Support Schemes (CBSS)
  are financed worldwide
• An overall amount of 45.9M euros (1.7M euros for
  Jordan) is being distributed in grants
• EC Delegations are organizing local calls for
  proposals

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Call for Proposal in Jordan Component 1

• Human Rights Component
• To promote nationwide rights of vulnerable groups
  and enhance their legal and social protection
  from any form of violence, particularly women and
  children, including those among marginalised
  sectors of society such as refugee caseloads
  (Palestinians, Iraqis), foreign workers (subject
  to various forms exploitation, harassment, human
  trafficking and other forms of violations of
  human rights)
• To raise awareness, monitor and report on the
  practice of torture and any other form of ill
  treatment and assist related victims
• To raise awareness on issues related to children
  (child labour, children in conflict with the law,
  discriminations, domestic violence).

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Call for Proposal in Jordan Component 2

• Democratic Process Component
• To strengthen effectiveness and efficiency of
  parliamentary work and proceedings, and increase
  accountability of the Parliament with enhanced
  communication strategy with constituencies, NGOs
  working on relevant legislative areas and media
  
• To enhance women's political participation in
  politics, particularly in the ongoing reforms in
  the country to increase their representation in
  politics to advance civil society lobbying
  efforts for a legal framework that contributes to
  eliminate any form of discrimination against
  women to promote wider participation of women in
  economic life and un-discriminatory access to
  labour market
• To enhance freedom of expression to support
  free and independent media and professional
  journalism to increase public information and
  education of relevant professional categories
  about the media law to monitor its correct
  implementation
• To promote voter education on current national
  and local electoral system and to raise awareness
  on the importance of voting, especially among
  youth to support fair and free election process.
  

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Who can apply ?

• Priority is given to Jordanian CSOs cooperating
  with CBOs, Jordanian Royal NGOs or International
  NGOs
• Requirements
• direct experience in designing and managing
  projects
• stable financial capacity

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What kind of projects will be selected ?

• The EC will finance up to 80 maximum of the
  overall budget
• EC grants will range from 50.000 to 200.000 euros
  maximum this amount will constitute 80 maximum
  of the total cost
• Projects will run from 12 to 36 months
• Focus will be on
• supporting Civil Rights fora networks on
  advocacy or awareness raising
• promoting institutional sustainability and
  multiplier effects (e.g. Training Of Trainers)
• targeting vulnerable groups, nationwide (e.g.
  remote areas)

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How to apply to the Call for Proposal?
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Procedure of application

• Applicants can submit only one proposal
• (with the possibility to combine both components
  1 and 2)
• 1) Registering in PADOR
• Registration in PADOR is compulsory for
  applicants (not for partners)
• Website http//ec.europa.eu/europeaid/work/onlin
  eservices/pador/index_en.htm
• The Field offices of international NGOs can
  register in PADOR only if they are legal
  entities.
• 2) Preparing documents
• Concept Note
• Full Application
• Annexes

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Step 1 Drafting the Concept Note

• The CN is a photograph of the proposal, as clear
  as possible and underlining why this proposal can
  make a difference
• It focuses on the substance of the project and
  avoids details in all different components (ex
  the detailed budget is not provided).
• No specific template but 4 full pages (A4 size)
  of Arial 10 characters with 2 cm margins
• 3 sections relevance of the action
  description of the action and its effectiveness
  sustainability of the action
• The size of each section will reflect the
  relative importance of each heading

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Step 2 Filling the Full Application

• Structure
• Description of the Action
• Logical Framework
• Budget
• Applicant
• Partners

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Description of the action

• To be clear and precise on Title, Locations,
  Cost, Summary, Objectives, Relevance, Description
  of the action, Methodology, Duration and
  indicative action plan, Sustainability, Logical
  framework
• To describe legally binding commitments (e.g.
  activities to be implemented) rather than general
  aspirations.
• To include indicators of performance/milestones
• This document will be the Annex I of the grant
  contract, if the proposal is selected.

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Clarifications

• What is the difference between beneficiaries
  and target groups?
• Beneficiaries the people who will ultimately
  benefit from the
• project activities
• Target groups the people who will participate
  directly in the
• project.
• In some projects, they can be the same.
• Example proposal to raise the awareness of
  judges and politicians about the rights of women,
• the target groups will be judges and politicians,
  
• the final beneficiaries will be the women

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Clarifications

• Expected results describe how the action
  will improve the situation of target groups the
  technical and management capacities of target
  groups or partners (where applicable)
• Outputs be specific and quantify outputs as
  much as possible.
• Multiplier effects explain the
  possibilities for replication and extension of
  the action outcomes.

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Clarifications

• Partners
• Applicants may act individually but are
  encouraged to act with partner organizations.
• The number of partners and/or associated
  organizations is not limited but should be duly
  justified by the logic and needs of the project.
• The absence of partnership will be reflected in
  the scoring of the evaluation.

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Clarifications

• What about the Methodology?
• Methodology refers to the structure and design of
  the project
• It establishes a clear link between proposed
  activities and expected results
• It justifies why these activities are the most
  efficient method for achieving the expected
  results
• To fill methods of implementation
  prolongation of a previous project potential
  synergies with other initiatives
  internal/external evaluation participation of
  actors and stakeholders organisational
  structure and team (by function no need to
  include the names of individuals) ? main means
  (equipment, tools) role of partners

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Clarifications

• Duration and action plan
• Action from 12 to 36 months
• Indication of "month 1", "month 2", etc (not real
  dates).
• no detailed descriptions of activities, but just
  their title.
• Action plan for the first year sufficiently
  detailed to give an overview of the preparation
  and implementation of each activity.
• The action plan for each of the following years
  will be more general (main activities)

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Clarifications

• Sustainability
• 3 dimensions must be envisaged to evaluate the
  expected short and long-term impact of the
  Action
• Financial level how will activities be financed
  when the grant ends?
• Institutional level will structures allowing
  the activities continue to be in place at the end
  of the action? Will there be local "ownership" of
  action outcomes?
• Policy level what structural impact will the
  action have - e.g. will it lead to improved
  legislation, codes of conduct, methods, etc?

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The Logical Framework

• The main tool in the preparation of the
  application
• Not a burden - but a help, a guide!
• It helps thinking about the different dimensions
  and phases of the projects and about their
  articulation
• One main lesson from the past necessity to
  increase and improve the use of the logical
  framework

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EU Visibility

• Visibility is about raising awareness on the EU
  support to the project
• A special effort has to be made by applicants on
  communication and visibility actions planned
  during the projects lifetime
• Projects should follow the new EC visibility
  guidelines to ensure an appropriate written and
  visual identity of the EU (e.g. use of the flag,
  how to draft a press release)
• Guidelines are available on AIDCO website
  http//ec.europa.eu/europeaid/work/visibility/inde
  x_en.htm
• EC Delegation communication officer Giuseppe
  Vasquez, giuseppe.vasquez_at_ec.europa.eu

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How to transmit the proposal ?

• All the documents must be transmitted
• in 1 original and 3 copies in A4 size, each bound
  in electronic format (CD-Rom)
• the Checklist and the Declaration by the
  applicant must be stapled separately and enclosed
  in the envelope.
• in a sealed envelope the outer envelope must
  bear the reference number and the title of the
  call for proposals, together with the title, the
  full name and address of the applicant, and the
  words "Not to be opened before the opening
  session
• exclusively by registered mail, private courier
  service or by hand-delivery
• delivered to the Delegation of the European
  Commission
• Incomplete applications may be rejected.
• Deadline 5 October 2008, 3.00 pm

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How is conducted the evaluation process?

• Step 1 administrative check
• Step 2 evaluation of the Concept Note
• - relevance x/15 (minimum 12/15), effectiveness
  x/25, sustainability x/10
• - minimum 30/50 to pass
• Step 3 evaluation of the Full Application
• - Financial and operational capacity x/20
  (12/20 minimum)
• - Relevance x/25 (20/25 minimum)
• - Methodology x/25
• - Sustainability x/15
• - Budget and cost-effectiveness x/15
• Step 4 eligibility verification (supporting
  documents)
• Step 5 award of grants

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Next steps

• All applicants will be informed in writing of the
  decision (and its reasons) of the EC Delegation
  (October/November 2008)
• The EC Delegation will transmit for signature a
  grant contract to the awarded applicants
  (November/December 2008)

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End of Part 1

• Useful links
• EC Delegation in Jordan - Programme Officers
• Mrs Gabriella Danza, gabriella.danza_at_ec.europa.eu
• Mrs Emilie Larese, emilie.larese_at_ec.europa.eu
• Visit our website http//ec.europa.eu/delegation
  s/deljor/en/index.htm
• EuropeAid
• Directorate-General of the European
  Commission, responsible for implementing the
  external aid
• Website http//ec.europa.eu/europeaid
• Thank You for your attention
• Time to answer your questions
• Any more questions ?
• Kindly send by e-mail your questions by Sunday 14
  September 2008 at the latest
• E-mail address Delegation-jordan_at_ec.europa.eu

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Contractual Financial Aspects
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Topics

• Legal Entity Form
• Financial Identification Form
• Procurement
• Budget Preparation
• Financial Reporting
• Payments Request
• Audits

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The Legal Entity Form

• Name
• Registration No.
• Supporting Doc for Reg. No.
• Signature Stamp
• Submit Original

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Bank Identification

• NGO Information
• Bank Information
• NGO Sign Stamp
• Bank Sign Stamp
• This is Contractual
• Changed by Addendums

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Procurement Regulations

• This is a thematic instruments. So Procurement
  can be done from
• The 27 Member States of the EC, from an official
  candidate country or from a Member State of the
  European Economic Area
• From any developing country in the sense of the
  (very long) OECD DAC list

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Procurement Regulations

• OECD List
• Development Assistance Committee list of aid
  recipients

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Procurement Regulations

• RULES APPLICABLE TO SERVICE CONTRACTS
• Contracts of 200 000 or more (N/A)
• Contracts under 200 000
• Service contracts worth less than 200 000 must
  be awarded by means of a negotiated procedure
  without publication, in which the Beneficiary
  consults at least three service providers of its
  choice and negotiates the terms of the contract
  with one or more of them.
• For services of a value of 10 000 or less, the
  Beneficiary may place orders on the basis of a
  single tender.

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Procurement Regulations

• RULES APPLICABLE TO SUPPLY CONTRACTS
• Contracts of 150 000 or more (N/A)
• Contracts between 60 000 and 150 000 are
  awarded by means of an open tender procedure
  published locally.
• Contracts under 60 000 must be awarded by means
  of a negotiated procedure without publication, in
  which the Beneficiary consults at least three
  suppliers of its choice and negotiates the terms
  with one or more of them.
• For supplies of a value of 10 000 or less, the
  Beneficiary may place orders on the basis of a
  single tender.

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Budget Preparation
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Budget Preparation
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Payments Requests

• To Head of Delegation
• Type of Payment
• Amount
• Reporting
• Bank Account
• Signature
• 70 of previous payment and 100 of other payments

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Audit Reports

• Required with Request for payment of the balance
  in the case of a grant of more than EUR 100 000
• Less than 100,000 can be audited by Delegation
  Staff at any time

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Part 2

• Thank You for your attention
• Questions???