MISSION ESSENTIAL:

1
Office Account Procedures for Central Library
and IMPAC Purchases
Tyndall Air Force Base Library325 SVS/SVMG
2
Guidelines for Requesting Materials

• BE A PARTNER IN THE WISE USE OF AIR FORCE FUNDS!
• MAKE SURE PUBLICATIONS ARE MISSION- ESSENTIAL AND
  THAT MAINTAINING THEM IN YOUR UNIT MAKES THE MOST
  EFFICIENT USE OF AIR FORCE RESOURCES.

3
Mission-Essential

• The Air Force defines mission-essential
  informational resources as publications and
  services that directly bear on the functions,
  initiatives, and operations of Air Force
  agencies, and that personnel must have on hand to
  carry out the installation mission effectively.

4
Priorities

• First priority is given to items needed to meet
  Air Force or other government body regulatory
  requirements, initiatives, or inspection
  requirements.
• Please identify regulations or directives, and
  provide a copy of pertinent paragraphs when
  requesting requirements.

5
Priorities

• Other priority items are those that are
• Used daily to accomplish your mission
• Used to remain up to date with developments in
  mission tasking. For example, computing
  periodicals for the Computer Center.

6
Priorities

• Non-priority items are not usually funded with
  library funds.
• For more information about defining
  Mission-Essential Resources, refer to AFI 34-270,
  paragraph 4.3.

7
Periodicals/ Magazines

• Subscription periods are from July to June or
  January to December.
• 90-120 days lead time required for new
  subscriptions. Use the appropriated form on the
  website when requesting.
• Office POC must claim missing issues of
  periodicals/ magazines by contacting the library
  POC.

8
Periodicals/ Magazines

• Subscriptions are renewed annually, usually in
  January.
• Requests for popular, common interest
  periodicals/magazines are usually not procured.
  Subscriptions must by mission essential and meet
  the same criteria as other items.

9
Books

• Books should be ordered at least four weeks
  before needed whenever possible. Rush delivery
  increases the cost of the book. Please be sure
  to include all the information available to
  insure prompt service. Use the appropriate forms
  on the website when requesting books

10
To Place an Order

• Contact your unit office account manager (POC) to
  request materials.

11
Online Resources

• Janes Online
• Net Library, GaleNet, Petersons, CountryWatch,
  Strategic Forecasting, FirstSearch, Newsbank
  Global News
• These may not be requested by units

12
New Office Account

• To create an office account for your unit, the
  Commander appoints a primary and an alternate
  unit POC to be responsible for the units office
  collection.
• Refer to Sample Office Collection Custodian
  appointment letter.

13
Unit POC

• Is accountable for mission-essential materials
  purchased by the library for unit support.
• Inform the library POC or Director of changes in
  POC, address, phone number, and unit
  designations. Use Library Office Custodian
  Appointment Form.

14
Unit POC

• Initiate and submit Commercial
  Publication/Subscription Request and/or Request
  for Information Services form to the library POC
  or Director.
• Conduct an Annual Inventory of materials in
  January of each year and report results to the
  library. Periodicals are part of this inventory
  must be maintained for 1 year.
• Validate subscriptions by 15 February, if not
  validated they will not be renewed with Central
  funds.

15
Unit POC

• Keep a copy of the address labels and/or renewal
  notices for subscriptions on file as these
  contain account information needed to track
  missing issues.
• Return obsolete or no longer required books to
  the library for inventory adjustment and turn-in
  to DRMO.
• Subscriptions may be placed in the appropriate
  recycle bin after 1 year.

16
Unit POC

• Ensure online resources are used whenever
  possible.
• Read Base Library Instructions for Office
  Collection Custodians.
• Complete this training annually and submit
  appropriate email to the library.

17
Library POC/ Director

• Processes Commercial Publication/Subscription
  Requests and places orders for materials.
• Processes Requests for Information Services.
• Maintains current information for Office Accounts.

18
Library POC/ Director

• Maintains a current inventory of materials on
  loan for each office account.
• Conducts an Annual Mission Assessment Survey.
• Attends GPC training sessions.

19
Resources

• AFI 34-270, Attachment 6
• Base Library Instructions for Office Collection
  Custodians (not yet signed)
• Forms
• Office Collection Custodian appointment letter
• Commercial publication/subscription request
• GPC authorization request

20
Custodian Certification

• Upon completion of this PowerPoint presentation
  please click the email link and include your
  name, unit, in the email.
• Thank you for cooperation and assistance in
  ensuring AF funds are spend wisely and in the
  most efficient manner.
• Library PPT completion.

21
Tyndall Air Force Base Library

• Location 640 Suwannee Rd, Bldg 916
• Tyndall AFB, FL
• Phone [phone] Fax [phone]
• POC Shantelle Wilson
• Phone [phone]
• Director William Niblick
• Phone [phone]