Chapter 15 Audiovisual Requirements

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Chapter 15 Audiovisual Requirements
Convention Management and ServiceSeventh
Edition (478CSB)
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Competencies forAudiovisual Requirements

• Summarize factors in the decision about which
  audiovisual requirements to service in-house and
  which to outsource.
• Describe types of audiovisual equipment and their
  uses.
• Identify issues related to providing audiovisual
  equipment and services, and explain the hotel's
  responsibilities in terms of signs and notices.

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Reasons to UseAudiovisual Equipment Specialists

• Lack of storage space
• Infrequent use
• Theft or loss expenses
• Expensive maintenance of AV equipment
• CSMs prefer to use outside suppliers
• Commissions
• Outside suppliers have full, trained staff and a
  wide selection of equipment

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Types of AV Equipment

• Sound Systems
• Lighting
• Lecterns
• Screens
• Five feet principle one by six principle
• Slide Projectors
• Dissolve unit
• Kodak Carousel slide projector is the most popular

(continued)
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Types of AV Equipment
(continued)

• Overhead Projectors
• Opaque projectors
• LCD projectors
• Rearview Projectors
• Motion Picture Film Projectors
• Videotape Projectors
• Formats VHS, Betacam, Beta SP, U-Matic or
  Industrial, Broadcast video, or Video 8

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More Types of AV Equipment

• Projection Systems for Computer Presentations
• Liquid crystal display (LCD)
• Computer projectors
• Projector Stands
• Multimedia Presentation Equipment
• Slide/sound synchronizer
• Dissolve unit

(continued)
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More Types of AV Equipment
(continued)

• Simultaneous Interpretation
• Virtual Conferencing
• Spare Parts
• Other Projection Devices
• Chalkboards
• Whiteboards (Panofax, Gemini Blackboard)
• Flip charts
• Pointers
• Personal computers

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Factors to Consider in Pricing AV Services

• Competition
• Availability of outside firms
• Number of guestrooms occupied
• Extent of food and beverage functions
• Amount invested in equipment

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The Impact of Union Regulations on AV Services

• Meeting planners may complain about union
  regulations.
• Inform meeting planners of union regulations.
• A violation can lead to a work stoppage in the
  middle of a convention.

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Sign and Notice Policies

• CSM should remind planner of need for signs to
  avoid last-minute scramble
• Submit official policies to meeting planner
• Avoid damage to walls and doors
• Use built-in sign holders and professionally made
  signs
• Signs may be created in-house submit price sheet
  to planner
• Staff should supervise or handle sign hanging
• Trace path of attendees to ensure that signs are
  placed logically