National Agriculture Emergency Management System

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National Agriculture Emergency Management System

• Osama El-Lissy

An Action Learning Project
April 2004
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Briefing Sequence
National Agriculture Management System
? Background
? Approach Methodology
? Solutions Deliverables
? Discussion (Learning Experience)
? Questions
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Background
National Agriculture Management System
? Homeland Security Presidential Directive - 5
National Incident Management System (NIMS) All
Federal Agencies
? Homeland Security Presidential Directive - 9
Develop Comprehensive Incident Management
Plans United States Department of Agriculture
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Background
National Agriculture Management System
? Secretary Venemans Memorandum 1800-1
Incident Command System (ICS)
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Background
National Agriculture Management System
? Plant Protection Quarantine (PPQ)
Protecting American agriculture and natural
resources from the risks associated with the
entry, establishment, or spread of harmful plant
pests and diseases
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Background
National Agriculture Management System
? Pest and Disease Pathways
a. Natural Movement
a. Bioterrorism
b. Accidental Introduction
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Background
National Agriculture Management System
? Plant Protection Quarantine (PPQ)
Regardless of the pathways, PPQ must maximize its
posture in preparing for, responding to, and
recovering from pest and disease outbreaks in the
most effective and efficient manner.
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Marquardt Model

• Defining Redefining Problem
• Forming Action Learning Group
• Questioning, Listening, and Reflecting
• Learn how to Learn
• Acting on the Problem
• Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
How might USDA-PPQ respond to plant pest
outbreaks naturally occurring or intentionally
introduced (bio-terrorism) in the most
effective and efficient manner?
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting

• Core Issues
• - Technical
• - Legal
• - Funding Resources
• - Communication
• - Pathways

4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
How might USDA-PPQ respond to plant pest
outbreaks naturally occurring or intentionally
introduced (bio-terrorism) in the most
effective and efficient manner?
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting

• Ramifications Consequences
• - Devastating impact on U.S. Ag. economy
• - Loss of nations supply of food fiber
• - Negative impact on trade commerce
• - Increased dependency on imports

4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Primary Team
1. Defining Redefining Problem
Mike Stefan Emergency Program Susan
Ellis National Staff OfficerJoel Floyd
Emergency PreparednessLynn Goldner
P. PathologistTimothy McNary Western
RegionStephen Poe Entomologist John
Stewart Eastern Region Osama El-Lissy
Primary Coach
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Other Resources
1. Defining Redefining Problem
? Office of General Council (OGC) ? Quarantine
Regulations Division (QRD) ? Policy Develop.
Business Services (PDBS) ? Agriculture Research
Service (ARS) ? Center for Plant Health Science
Technology (CPHST) ? Cooperative State
Research, Education, and Extension Service
(SCREES)
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Major Stakeholders
1. Defining Redefining Problem
? State departments of agriculture ? National
Plant Board ? Industry
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Team Norms
1. Defining Redefining Problem
? Biweekly Meetings ? Meeting occurred when five
or more present ? Out of state members
participated via video ? Dialogue was earnest,
but with empathy respect ? Active listening ?
All team members are accountable ? Confidentiality
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Acting Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Initial Questions
1. Defining Redefining Problem
What is PPQ seeking to accomplish? What is
stopping PPQ from accomplishing it? What can PPQ
do about it? What are we (AL team) trying to
achieve? Why is it important? Who can get the
solution implemented? What happens if solutions
were not implemented?
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Additional Questions (Boleman Deal)
1. Defining Redefining Problem
Is organization structure attuned to the task we
are assigned? Do we have the appropriate
technology? Do we have the right philosophy,
vision, and values? Do we have the right work
environment? What are the relevant external and
internal issues that impact this mission? Do we
have the needed coalitions, stakeholders, agenda,
and power base? Are the needs of the
organization and people aligned?
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Additional Questions (Boleman Deal)
1. Defining Redefining Problem
Are the needs of the organization and people
aligned? Do we have the right mix of people,
talents, and experiences to achieve our goals
the agencys goal? Do we have the right
resources? Do we have the right organization
one that is conducive to results and outcome?
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Summary
1. Defining Redefining Problem
Technical, logistical, organizational, legal,
financial, political, cultural, human resources,
and internal and external environmental issues.
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Acti0n Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
1. Defining Redefining Problem

• Critical reflection became one of the most
  important team norms.
• Inquiry and questioning, openness, willingness to
  yield to others, empathy, active listening,
  courage and frankness, common courtesy, and
  common sense.
• Safe environment

2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Acting on the Problem
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework

• Team realizes the serious nature of the problem
• Expectation of actionable plan
• Team will be involved in implementation
• Accountability and responsibility
• Sense of authorship

1. Defining Redefining Problem
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Lawlor (1991) the facilitators role not to
teach but to create an atmosphere wherein the
members can learn for and from themselves, to
develop confidence in themselves, to reflect and
develop new ideas.
1. Defining Redefining Problem
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Approach Methodology
National Agriculture Management System
? Action Learning Framework
Marquardts facilitator model active listening
understanding the group process ability to
provide feedback willingness to sparingly
confront good judgment tolerance to ambiguity
openness and frankness patience empathy timely
intervention eager to learn keep track of what
is being learned share ones feelings and
reframe questions and perspectives.
1. Defining Redefining Problem
2. Forming Action Learning Group
3. Questioning, Listening, and Reflecting
4. Learn How to Learn
5. Acting on the Problem
6. Action Learning Coach
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Solutions Deliverables
National Agriculture Management System
1. Standards for Plant Health Emergency
Management System
2. PPQ ICS Guidelines
3. ICS Training Programs
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Solutions Deliverables
National Agriculture Management System
1. Standards for Plant Health Emergency
Management System
1. Emergency Management Plans 2. Written
Agreements 3. Authorities and Policies 4.
Surveillance 5. Communication 6. Training and
Education 7. Funding
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Solutions Deliverables
National Agriculture Management System
1. Standards for Plant Health Emergency
Management System
2. PPQ ICS Guidelines

• Adopted based on the National Incident Management
  System (NIMS) requirements
• Provide a general description of the overall
  organizational structure used in responding to
  emergencies
• Define the functions, roles, and responsibilities
  of each position, entity, and facility

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Solutions Deliverables
National Agriculture Management System
1. Standards for Plant Health Emergency
Management System
2. PPQ ICS Guidelines
3. ICS Training Programs
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Course Work Used
National Agriculture Management System

• Legal Basis for Public Administration
• Human Resources Management
• Organization Diagnosis and Change
• Program Analysis and Evaluation
• Politics, Policy Making, and Public
  Administration

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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Discussion (Learning Experience)
National Agriculture Management System

• Struggle
• Reflection
• Collective Genius
• Confidence Fulfillment

Protecting American Agriculture
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A
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National Agriculture Emergency Management System
An Action Learning Project
Thanks
Questions
Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A