Georgia Emergency Management Agency

1
Georgia Emergency Management Agency

• GMA Convention Training
• June 20, 2009

2
Overview

• Evolution of emergency management process from
  Civil Defense to today
• GEMA Services (Hazard Mitigation, Public
  Assistance, Radiological Preparedness Program,
• How and when GEMA gets involved
• NRF, GEOP, NIMS ICS
• Emergency Support Functions
• Unified Response (Government, Non-Government and
  Private Sector Partners)
• Scenario based discussion for various types of
  incidents

3
Emergency Management Process History

• FEMA can trace its beginnings to the
  Congressional Act of 1803. This act, generally
  considered the first piece of disaster
  legislation, provided assistance to a New
  Hampshire town following an extensive fire. In
  the century that followed, ad hoc legislation was
  passed more than 100 times in response to
  hurricanes, earthquakes, floods and other natural
  disasters.

4
Emergency Management Process History

• After 1803 the concept of federal assistance for
  states in disasters became popular. It continued
  in a very disorganized and inefficient manner for
  many years. The 1960s and early 1970s brought
  massive disasters requiring major federal
  assistance.
• (Hurricane Carla 1962, Hurricane Betsy 1965,
  Hurricane Camille 1969, Hurricane Agnes 1972,
  Alaskan Earthquake 1964, San Fernando -Southern
  California 1971)

5
Emergency Management Process History

• State and local activities regarding disaster
  preparedness, response and recovery were not new,
  they were flourishing under the guise of Civil
  Defense.
• The process of integrating federal resources into
  state and local response structures up until the
  1970s was disjointed and inefficient.
• The National Governor's Association sought to
  decrease the many agencies which supported states
  in disasters. They asked President Jimmy Carter
  to centralize federal emergency functions.

6
Emergency Management Process History

• In 1979 President Carter signed an executive
  order establishing FEMA. This executive order
  merged many of the separate disaster-related
  responsibilities into one agency to streamline
  support to states. Some of the agencies merged
  into FEMA included
• Federal Insurance Administration
• National Fire Prevention and Control
  Administration
• National Weather Service Community Preparedness
  Program
• Federal Preparedness Agency of the General
  Services Administration
• Federal Disaster Assistance Administration
  activities from HUD
• Civil defense responsibilities from the Defense
  Department

7
Emergency Management Process History

• The State of Georgia, unfortunately, has a lot of
  experience in responding to and recovering from
  natural and manmade disasters as well as large
  scale events.

Storm surge flooding in Glynn County following
the 1898 Hurricane. Courtesy Georgia Archives
8
Emergency Management Process History
G8 Summit- June 2004
Flooding 1994
Summer Olympics-1996
Hurricane Floyd-1999
9
Emergency Management Process History

• The State of Georgia, like the federal
  government, has changed the way in which it
  conducts the business of emergency management
  over the past 30 years.
• For the first time, federal, state and local
  processes, plans and procedures are coming into
  alignment to best serve citizens.

10
Emergency Planning History
- 1950s 1980s 1990s
Today
S T A T E
Georgia Emergency Operations Plan (ESFs)
Georgia Civil Defense Plans
Georgia Incident Specific Plans
Georgia Emergency Operations Plan (Agencies)
Plans are now aligned to encourage seamless
integration of resources
F E D E R A L
1968 National Flood Insurance Act
1992 Federal Response Plan (Agencies)
2004 National Response Plan (ESFs)
1974 Disaster Relief Act
National Response Framework (ESFs)
11
GEMA DIVISIONS

• Finance
• Grants, personnel, payroll and other support
  functions.Hazard Mitigation State Mitigation
  Plan Administer Hazard Mitigation Grants Hazard
  Mitigation Grant Program (HMGP), Flood Mitigation
  Program (FMA), Repetitive Flood Claims (RFC) and
  Pre-Disaster Mitigation Program (PDM) Hazard
  Analysis Risk Assessment to support State and
  Local Planning efforts Work with NRCS on EWP
  GrantsOperations
• Field Programs and coordination, School Safety
  Unit, Radiological Emergency Preparedness
  Program, Statewide Training, Information
  Technology, Statewide Planning, the State
  Operations Center/ Communications, and the
  Statewide Exercise program.

12
GEMA DIVISIONS

• Public Affairs
• Constituent services, public affairs support,
  legislative liaison, multimedia support and
  information technology.Public Assistance
• Mutual aid, coordination of financial assistance
  for state of emergencies and Presidential
  declarations.Terrorism Emergency Response and
  Preparedness
• Consequence management coordination and
  training, terrorism planning, federal Homeland
  Security grant coordination, critical
  infrastructure analysis, and agroterrorism.)

13
Disaster History In GeorgiaWhy We Plan

• Georgia has experienced twenty (20)
  Presidentially Declared Disasters in the past two
  decades
• In addition to traditional disasters we have been
  significantly impacted by numerous incidents and
  events that required significant local, state and
  federal response efforts

14
Disaster History In Georgia Why We Plan
G8 Summit- June 2004
Wildfires 2007
Flooding 1994
Hurricane Katrina 2005
Summer Olympics-1996
Hurricane Floyd-1999
15
National Response Framework
16
National Response Framework

• Purpose
• Guides how the nation conducts all-hazards
  incident response
• Key Concepts
• Builds on the National Incident Management System
  (NIMS) with its flexible, scalable, and adaptable
  coordinating structures
• Aligns key roles and responsibilities across
  jurisdictions
• Links all levels of government (local, tribal,
  State, Federal), private sector, and
  nongovernmental organizations in a unified
  approach to emergency management
• Always in effect can be partially or fully
  implemented
• Coordinates Federal assistance without need for
  formal trigger

17
Focused on ResponseAchieving a Goal Within a
Broader Strategy

• Response
• Immediate actions to save lives, protect property
  and the environment, and meet basic human needs
• Execution of emergency plans and actions to
  support short-term recovery
• National Strategy for Homeland Security guides,
  organizes and unifies our National homeland
  security efforts
• Prevent and disrupt terrorist attacks
• Protect the American people, our critical
  infrastructure, and key resources
• Respond to and recover from incidents that do
  occur and
• Continue to strengthen the foundation to ensure
  our long-term success.

18
How the Framework is Organized
Doctrine, organization, roles and
responsibilities, response actions and planning
requirements that guide national response
Core Document
Emergency Support Function Annexes
Support Annexes
Incident Annexes
Partner Guides
www.fema.gov/nrf
19
What Has Changed

• A Framework not a Plan
• Written for two audiences
• Senior elected and appointed officials
• Emergency Management practitioners
• Emphasizes roles of the local and tribal
  governments, States, NGOs, individuals and the
  private sector
• Establishes Response Doctrine
• Engaged partnership
• Tiered response
• Scalable, flexible, and adaptable operational
  capabilities
• Unity of effort through unified command
• Readiness to act
• Establishes planning as a critical element of
  effective response

20
Applying the Framework

• Most incidents wholly managed locally
• Some require additional support
• Small number require Federal support
• Catastrophic requires significant Federal support
• State Governor must request Federal support
• Minor event might be initial phase of larger,
  rapidly growing threat
• Accelerate assessment and response
• Federal department/agency, acting on own
  authority, may be initial Federal responder
• Integrated, systematic Federal response intended
  to occur seamlessly

21
Effective, unified national response requires
layered, mutually supporting capabilities
Local Governments
Georgia Emergency Operations Plan
National Response Framework
Private Sector NGO
Federal Government
22
State Local Leadership and the Framework
Effective, unified national response requires
layered, mutually supporting capabilities

• States are sovereign entities, and the Governor
  has responsibility for public safety and welfare
  States are the main players in coordinating
  resources and capabilities and obtaining support
  from other States and the Federal government
• Governor
• Homeland Security Advisor
• Director State Emergency Management Agency
• State Coordinating Officer

• Local officials have primary responsibility for
  community preparedness and response
• Elected/Appointed Officials (Mayor)
• Emergency Manager
• Public Safety Officials
• Individuals and Households are key starting
  points for emergency preparedness and support
  community efforts

23
Federal Leadership and the Framework

• Secretary of Homeland Security Principal
  Federal official for domestic incident management
• FEMA Administrator Principal advisor to the
  President, Secretary of Homeland Security, and
  Homeland Security Council regarding emergency
  management
• Principal Federal Official (PFO) Secretarys
  primary representative to ensure consistency of
  Federal support as well as the overall
  effectiveness of Federal incident management.
• For catastrophic or unusually complex incidents
  requiring extraordinary coordination
• Interfaces with Federal, State, tribal, and local
  officials regarding Federal incident management
  strategy primary Federal spokesperson for
  coordinated public communications

• Federal Coordinating Officer (FCO) For Stafford
  Act events, the primary Federal representative to
  interface with the SCO and other State, tribal,
  and local response officials to determine most
  urgent needs and set objectives
• Federal Departments and Agencies Play primary,
  coordinating, and support roles based on their
  authorities and resources and the nature of the
  threat or incident

24
The Framework Building New Capability

• Preparedness Cyclea system that builds the right
  capabilities
• Introduces National Planning System
• Defines response organization
• Requires training
• Advocates interoperability and typing of
  equipment
• Emphasizes exercising with broad-based
  participation
• Describes process for continuous evaluation and
  improvement
• Aligning Risk-Based Planning
• National Planning Scenarios
• Hazard Identification and Risk Analysis

Capability Building
25
NRF Equipping Leaders, Practitioners, and
Individuals

• Improve education, training, and coordination
  among Federal, State, tribal, and local
  organizations to help save lives and protect
  America's communities by increasing the speed,
  effectiveness, and efficiency of response.

www.fema.gov/NRF
26
The Georgia Emergency Operations Plan June 2009
27
The Georgia Emergency Operations Plan (GEOP)
serves as an outline of how Georgia prevents,
prepares for, responds to and recovers from all
natural and man-made disasters.
28
How the GEOP is Organized
Doctrine, organization, roles and
responsibilities, response actions and planning
requirements for Georgia in accordance with the
Georgia Emergency Management Act.
Base Plan
Emergency Support Function Annexes
Mechanisms to group and provide state resources
to assist local responders
Support Annexes
Essential supporting aspects of the Federal
response common to all incidents
Incident-specific applications of the Framework
Incident Annexes
Maps, SOPS, SOGS, Communication Plans etc.
Plan Appendices
www.gema.ga.gov
29
Base Plan- (When, Where Why)

• Introduction
• Overview
• Situation
• Planning Assumptions
• Law and Authorities
• Concept of Operations
• Preparedness and Response Actions

30
GEORGIA EMERGENCY OPERATIONS PLAN

• EMERGENCY MANAGEMENT AS A PROCESS
• The emergency management process can best be
  summarized as phases of activities related to
  disaster

PREVENTION
MITIGATION
PREPAREDNESS
RECOVERY
RESPONSE
31
EMERGENCY MANAGEMENT STRATEGY FOR GEORGIA

• The 2009 GEOP references activities that occur in
  all phases of the emergency management process,
  however the primary focus of this document
  remains to be that it stands as an operational
  plan which describes the basic strategies,
  assumptions, operational goals and statewide
  objectives in coordinating and mobilizing
  resources to support local emergency management
  response and recovery activities.

32
Georgia Hazard Risk Assessment

• Georgias vastly contrasting climates from the
  saltwater marshes in the southeast to the
  mountains in the north and its proximity to
  other states considered as risk states, make it
  susceptible to a wide range of natural, manmade
  and technological hazards.

33
Hazard Analysis

• Tropical Systems Including Hurricanes and
  Tropical Storms
• Terrorism
• Winter Storms
• Evacuee Support

• Floods
• Wildfires
• Droughts
• Earthquakes
• Technological and Manmade Disasters and Events

34
ROLES AND RESPONSIBILITIES

• This portion of the GEOP helps to define the
  roles and responsibilities of key partners
  involved in the emergency management process.
• The GEOP describes three tiers of government
  local, state and federal. In addition to
  government resources associated with these tiers,
  nongovernmental organizations and private sector
  partners are woven into all phases of the
  emergency management process.

35
GEORGIA EMERGENCY OPERATIONS PLAN

• Emergency Support Function Annex- details which
  state agencies, grouped by functional capability,
  are most often called upon to support emergency
  operations. Most ESFs have one coordinator and
  one primary agency identified.

GEOP Emergency Support Function Annexes
36
Emergency Support Function 1- Transportation

• Coordinator Georgia Department of Transportation
  
• Functional Responsibilities
• Aviation /airspace management and control
• Intercoastal waterways management and control
• Rail management and control
• Transportation Safety
• Restoration and recovery of transportation
  infrastructure
• Movement restrictions
• Damage and impact assessment
• Evacuation and re-entry coordination
• Damage assessment of critical transportation
  systems in disasters

37
Emergency Support Function 2 Communications

• Emergency Support Function 2 Communications
• Coordinator Georgia Emergency Management Agency
• Functional Responsibilities
• Provide communication plans and systems for
  disaster response
• Communications with telecommunication providers
  and operators
• Coordination of restoration and repair of
  telecommunication systems
• Protection, restoration and sustainment of cyber
  systems and resources
• Damage assessment of critical communication
  systems in disasters

38
Emergency Support Function 3 Public Works and
Engineering

• Coordinators) Georgia Department of Natural
  Resources
• Georgia Department of
  Transportation
• Functional Responsibilities
• Infrastructure protection and emergency repair
• Infrastructure restoration and coordination
• Engineering services and construction
  management
• Damage assessment to critical infrastructure
  system in disasters

39
Emergency Support Function 4 Firefighting

• Coordinator Georgia Forestry Commission
• Functional Responsibilities
• Command and Coordination of state wildland
  firefighting operations
• Coordination of state structural and aviation
  firefighting operations

40
Emergency Support Function 5 Emergency Management

• Coordinator Georgia Emergency Management Agency
• Functional Responsibilities
• Coordination of emergency management program
  and GEOP
• Coordination of incident management and
  response efforts
• Issuance of mission requests through SOC
• Incident Action Plan
• Financial management coordination in disasters
• Collection, compilation and dissemination of
  damage assessment reports
• State executive information reporting

41
Emergency Support Function 6 Mass Care,
Emergency Assistance, Housing Human Services

• Coordinator Georgia Department of Human
  Resources
• Functional Responsibilities
• Mass care
• Emergency assistance
• Disaster housing
• Human services
• Status reporting of mass care, shelter, human
  services activities in SOC

42
Emergency Support Function 7 Logistics
Management Resource Support

• Coordinator Georgia Department of Administrative
  Services
• Functional Responsibilities
• Statewide logistics planning, management and
  coordination
• Coordination of incident facilities, equipment
  and supplies in disasters
• Coordination of contract services in disasters
• Status reporting of logistics and resource
  activities in SOC

43
Emergency Support Function 8 Public Health and
Medical Systems

• Coordinator Georgia DHR Division of
  Public Health
• Functional Responsibilities
• Public health
• Medical
• Coordination of Private and NGO Health Systems
  in disasters
• Mental health services
• Mass fatality management
• Infection disease surveillance and response
  coordination
• Coordination of evacuation of special needs
• Coordination of emergency management program

44
Emergency Support Function 9 Search and Rescue

• Coordinator Georgia Emergency Management Agency
• Functional Responsibilities
• Coordination of search activities in disasters
• Coordination of rescue activities in disasters
• Coordination of search and rescue resources

45
Emergency Support Function 10 Hazardous
Materials Response

• Coordinator Georgia Department of Natural
  Resources
• Functional Responsibilities
• Coordination of hazardous material response
  activities
• Coordination of environmental protection and
  long term clean up

46
Emergency Support Function 11 Agriculture and
Natural Resources

• Coordinator Georgia Department of Agriculture
• Functional Responsibilities
• Nutrition assistance in disasters
• Coordinate animal, plant disease control
  activities in disasters
• Food safety and security
• Natural and cultural resources and historic
  properties protection
• Safety and well-being of household pets
• Coordinate animal evacuation assistance

47
Emergency Support Function 12 Energy

• Coordinator Georgia Environmental Facilities
  Authority
• Georgia Public Service Commission
• Functional Responsibilities
• Energy infrastructure assessment, repair and
  restoration
• Energy industry utilities coordination
• Fuel industry coordination
• Energy forecast and assessment in disasters

48
Emergency Support Function 13 Public Safety and
Security

• Coordinator Georgia Department of Public Safety
• Functional Responsibilities
• Facility and resource security
• Security planning and technical resource
  assistance
• Public safety and security support
• Traffic and crowd control
• Coordinate aviation support operations

49
Emergency Support Function 14 Long-Term Recovery

• Coordinator Georgia Emergency Management Agency
• Functional Responsibilities
• Social and economic impact assessment in
  disasters
• Long-term community recovery coordination
• Analysis of mitigation program activities
• Coordinate statewide pandemic influenza
  recovery planning

50
Emergency Support Function 15 External Affairs

• Coordinator Georgia Emergency Management Agency
• Functional Responsibilities
• Public information and protective action
  guidance dissemination
• Media and community relations
• State and federal legislative and congressional
  affairs
• Coordination of state joint information centers
  in disasters

51
PREPAREDNESS RESPONSE ACTIONS

• This portion of the GEOP defines in broad terms,
  how all agencies and organizations indentified
  within, collectively prepare for, respond to and
  recover from natural and manmade disasters in
  Georgia as functional groups.
• A summarized list of the ESFs, their coordinating
  agency and a brief synopsis of their functional
  areas are listed. The process by which these
  ESFs collectively prepare themselves to respond
  to disasters in Georgia is in keeping with the
  federal preparedness cycle.

52
Preparedness Cycle
To ensure the state is ready to respond to actual
or potential hazards that threaten Georgia.
Emergency management partners must subscribe to a
methodical process with achievable and measurable
objectives.
53
GEORGIA EMERGENCY OPERATIONS PLAN

• Support Annexes- describe essential supporting
  roles and responsibilities, common to all
  incidents or events requiring state support to
  local governments or state support to other
  states.

GEOP Support Annexes
54
Support Annexes (published separately)

• Logistics Management
• Mutual Aid
• Statewide Sheltering
• Volunteers and Donations Management
• Georgia Repatriation Plan
• Georgia Hazard Mitigation Annex
• Emergency Alert System Annex

• Georgia Debris Management Plan
• Search and Rescue Plan
• Evacuee Support for Catastrophic Disasters
• Defense Support to Civil Authorities
• Catastrophic Re-Entry Plan

55
GEORGIA EMERGENCY OPERATIONS PLAN

• Incident Annexes- provide broad information
  concerning the roles and responsibilities of all
  agencies involved in response to a specific type
  of incident or event. It is generally accepted
  that not every incident or event can be
  anticipated, these annexes allow room for
  modification based on situational requirements
  and resource availability.

GEOP Incident Annexes
56
Incident Annexes (published separately)

• Georgia Hurricane Plan
• Georgia Flood Plan
• Coastal Evacuation Plan
• Severe Weather Incident Annex
• Pandemic Influenza
• Nuclear Facility Incident Annexes

• Cyber Incident Plan
• Earthquake Annex
• Biological Incident Annex
• Mass Casualty Incident Annex
• Radiological Incident Annex
• Georgia Fuel Emergency Annex

57
EMAC --WHAT YOU NEED TO KNOW

• IT IS A LEGAL PROCESS (OCGA TITLE 38, CH 3,
  ARTICLE 5)
• ONLY THE EMAC AUTHORIZED REPRESENTATIVE (AR) CAN
  APPROVE
• OFFERS OF ASSISTANCE FROM OTHER STATES OR
  DEPLOYMENT
• OF GEORGIA RESOURCES
• DIRECTOR, GEMA (BY VIRTUE OF POSITION)
• CHARLES DAWSON, DIR, OPERATIONS DIV (DELEGATED)
• CEPORIA MCMILLIAN, DIR, FINANCE DIV (DELEGATED)
• JOE MCKINNEY, DEP DIR, OPERATIONS DIV
  (DELEGATED)
• EMAC DESIGNATED CONTACT (DC) COORDINATES ALL
  ACTIONS
• PREPARES REQ-A ON BEHALF OF THE AR
• JIM CALLENDER, GEMA
• KATE WARD, GEMA
• RICK RANSOM, GEMA

58
EMAC --WHAT YOU NEED TO KNOW

• INFORMAL, STATE - TO - STATE ESF COORDINATION IS
  ENCOURAGED,
• BUT MAKE NO COMMITMENTS DO NOT DEPLOY
  RESOURCE(S) UNTIL
• DIRECTED TO DO SO BY GEMA EMAC DC.
• REQUESTING STATE MUST HAVE GOVs STATE OF
  EMERGENCY DEC.
• EMAC REQ-A FORM (THE CONTRACT)
• MULTI-PART FORM THAT BOTH STATE ARs MUST SIGN
• CONTAINS REQUEST, OFFER COST ESTIMATE,
  ACCEPTANCE
• RESOURCE PROVIDER PREPARES COST ESTIMATE
• NO SELF-DEPLOYMENTS (SEE FIRST BULLET ABOVE)
• OFFER OF ASSISTANCE MUST BE APPROVED BY
  REQUESTING STATE
• EACH PERSON DEPLOYING SHOULD HAVE COPY OF
  APPROVED REQ-A
• RECEIVE A PRE-DEPLOYMENT BRIEFING

59
EMAC --WHAT YOU NEED TO KNOW

• DEPLOYING RESOURCE MUST DOCUMENT ALL EXPENSES
• RETAIN PROOF OF EXPENSES AND PROOF OF PAYMENT
• TRAVEL (LODGING, MEALS, GAS, RENTAL VEHICLE)
• PERSONNEL WORK TIME (TIMESHEETS PAY RATES)
• EQUIPMENT OPERATING HOURS RATE
• ANY PURCHASES ASSOCIATED WITH MISSION MUST BE
  PRE-
• APPROVED BY REQUESTING STATE ON REQ-A
• DEPLOYING RESOURCE PREPARES REIMBURSEMENT
  REQUEST
• ONCE THEY RETURN HOME SUBMITS TO GEMA
  FINANCE
• GEMA REQUESTS PAYMENT FROM REQUESTING STATE
• RESOURCE PROVIDER IS REIMBURSED AFTER GEMA IS
• REIMBURSED

60
Questions?

• Dan Stowers
• Planning Director
• Georgia Emergency Management Agency
• Dan.stowers_at_gema.ga.gov