Commodity Distribution & POD Design

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Commodity Distribution POD Design
Paul Latham Deputy Log Chief NC Division of
Emergency Management PLATHAM_at_NCEM.ORG
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Outline

• County EMPG requirements for PODs
• State concept for commodities distribution for
  major disasters.
• Role of PODs and CRDP
• Design, staffing, operation of Corps of
  Engineer POD Types.
• How to select County POD sites
• POD stocking and re-supply procedures
• Training and Assistance

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County EMPG Requirements

• Plan for sufficient POD locations to provide for
  20 of the county's population.
• Smaller counties can do 100.
• Report the POD addresses and POD Type for each
  address not later than July 1, 2009.
• WebEOC Board planned for PODs (like Shelter
  Board).
• E-mail data to swinstead_at_ncem.org with cc to
  your Area Coordinator
• Provide personnel and equipment to staff 25 of
  the identified sites
• National Guard POD Force Packages
• Report addresses of current, un-typed
  distribution sites
• WHY PODs??

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WHY PODS??

• Katrina Rita (2005) and Gustav Ike (2008) -
  Lack of PODs main reason for failure to
  deliver commodities to the public.
• Sufficient quantity of commodities were on-hand.
• Lack of staffed/equipped distribution points
  prevented distribution.
• Pre-planned PODs provide a real distribution
  capacity (thru-put capability ) which facilitates
  supply chain management.

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State Concept for Commodities Distribution

• For small disasters, CRDP traditional
  distribution points are sufficient.
• CRDP is county supply point to receive,
  distribute, demobilize.
• Distribution organizations (VFD, churches, etc.)
  can come pick up from CRDP or County can deliver.

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State Concept for Commodities Distribution

• For major disaster, traditional method will not
  be sufficient.
• Large PODs capable of servicing 5K, 10K or 20K
  people per day needed to serve affected
  populations.
• Deliveries by truckload, vice pallets.
• State can deliver to POD for efficiency.
• To avoid double handling at CRDP.

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State Concept for Commodities Distribution

• For major disaster, CRDP used to
• Provide food and water for response workers.
• A problem in Galveston/Houston (Ike 2008).
• Provide secondary re-supply for PODs.
• That run out prior to state re-supply.
• Demobilize POD stocks.
• Small population counties operate same as during
  small disaster.

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State Concept for Commodities Distribution
Movement of supplies
National Logistics Staging Area for NC (FEMA NLSA)
State ordered resources
State Warehouses Staging Areas (SLSA)
Direct delivery only w/ local request
County 2 CRDP
County 1 CRDP
Local POD Type 3 (5K)
Local POD Type 2 (10K)
Local POD Type 3 (5K)
Local POD Type 3 (5K)
CRDP has reserve stocks for PODs
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State Concept for Commodities Distribution
Movement of supplies
National Logistics Staging Area for NC (FEMA NLSA)
State ordered resources
State Warehouses Staging Areas (SLSA)
FEMA can deliver direct to POD or CRDP w/
State/Local request
County 2 CRDP
County 1 CRDP
Local POD Type 3 (5K)
Local POD Type 2 (10K)
Local POD Type 3 (5K)
Local POD Type 3 (5K)
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State Concept Major Disaster

• Counties designate which PODs will be operational
  in WebEOC Board (like the shelter board).
• Also when sites will be open.
• State Log calculates commodities required for all
  open PODs.
• State Log sends 1 to 2 days of supply to each POD
• Type 3 POD requires 1 truck water, ½ truck meals,
  etc.
• Counties request re-supply daily based on use
  knowledge of power restoration efforts, etc.
• More on re-supply request procedures later.

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Design, Staffing and Operation of Corps of
Engineer POD Types
Type 3 5,000 people per day Type 2 10,000
people per day Type 1 20,000 people per day
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POD Design Operation
Supply Line
Load Point
Load Point
Load Point
Load Line
Vehicle Line
McDonalds drive thru Concept.
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POD Design Operation

• A distribution point (DP) with one vehicle lane
  3 loading points can serve 1,660 cars or 5000
  people in one day,
  (Type III Distribution Point).
• A Type II DP has two lanes 10,000 people per day
• A Type I DP has four lanes 20,000 people per day
• 1 Truck Load Ice
• 1 Truck Load Water
• ½ Truck Load of MREs Serves 5000 People
  One Type III DP
• 1 Truck Load of Tarps
• IF 50 TRUCK LOADS OF WATER ARE ORDERED FOR ONE
  DAY, HOW MANY TYPE III DPS ARE NEEDED TO
  DISTRIBUTE?

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S U P P L Y
Trash
Port-a-Johns
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Un-Typed POD

• Un-Typed POD equals
• one loading point
• Approx. 1,600 citizens in a 12 hour day.

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POD Key Planning Factors

• Ice 1 truck load (40,000 lbs, 10 lbs/per)
  serves 5000 people
• Water 1 truck load (5,000 gal 1 gal/per)
  serves 5000 people
• MREs 1 truck load (21,888 ea., 2 ea/per) serves
  10,000 people
• Tarps 1 truck load (4,400 ea.) serves 4000
  families with roof damage
• 1 car represents 1 family or 3 people
• Each car is provided the following
• 2 or 3 bags of ice (policy?) - 2 MRE per person
• 1 case of water (9-12 liters) 1 tarp, if they
  state they have roof damage

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How to Select POD Sites

• 1. Determine approximate number of PODs needed.
• Get county or city population number from Census
  data.
• http//quickfacts.census.gov/qfd/states/37/37031.h
  tml
• Multiply population by 20.
• Divide result by 5,000 people to get of Type 3
  PODs.

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How to Select POD Sites

• 2. Determine approximate number of PODs needed
  for each municipality in the county using same
  method.
• Plan to put most, if not all, PODs in the cities.

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How to Select POD Sites

• 3. Work with municipal governments to select POD
  sites.
• Recon select sites on the ground.
• Type each site, ensuring adequate space
• Type 1 250 x 500 ft
• Type 2 250 x 300
• Type 3 150 x 300
• 4. Report POD sites addresses types to NCEM

Type 3 POD
Un-Typed POD
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Potential POD Sites

• The key is to find facilities with large parking
  areas.
• Examples
• Schools
• Churches
• Athletic fields
• Civic centers
• Vacant shopping centers
• Fairgrounds

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Site selection criteria for PODs

• Availability of services to support the POD
  (i.e., close to a facility that has functional
  restrooms, telephones).
• Adjacent to a major road with parking good in
  out traffic flow.
• Easily secured.
• Dry area for tent (20' x 40') additional
  support equipment.
• Parking hard stand sufficient for the type POD.
• Not adjacent to a store they may open for
  business quickly.
• WalMarts, for example, have disaster programs
  which enable them to open stores even when power
  has not yet been restored.

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Small Population County
Beaufort Co.
Belhaven
Bath
Aurora
Type 3 POD
Un-Typed POD
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Small Population County
Hyde Co.
CRDP
Type 3 POD
Un-Typed POD
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How To Obtain POD Resources

• Personnel
• Local government workers
• Volunteer organizations
• POD managers critical (good leader/manager types)
  
• Equipment
• Local government forklifts/pallet jacks
• Contract equipment MHE, port-a-johns, lighting,
  etc.
• Private businesses
• National Guard to develop POD Force Package

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Re-supply Requests

• State makes initial delivery of 1 to 2 days of
  supply based on POD types.
• 8 Type III POD equal 8 truckloads of water, etc.
• PODs send daily re-supply request to County EOC
  at 1900 daily.
• PODs operate 0700 to 1900 (12 hours)
• County EOC submits one WebEOC request per POD NLT
  2000 daily.
• State Log prepares daily delivery schedule
• Delivers during day

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POD Inventory Mgmt Stock Card
One form per Commodity per Day.
Enter specifics Of each delivery truck
These 3 no.s carry over to request form
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POD Re-supply Request
Burn rate
Not necessarily same as used
All Commodities On one request
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Training Assistance

• POD Standard Operating Guide (Copy provided
  today)
• FEMA EMI IS-26 Course (SM, DVD, USACE Guide)
• POD Planning and Operation classes scheduled for
  each DPR
• Call or email
• Your area coordinator
• Paul Latham 919-733-3767 platham_at_ncem.org
• Glenn Wisbey 919-715-8577 gwisbey_at_ncem.org
• Sharon Winstead 919-715-9214 swinstead_at_ncem.org

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Summary

• EMPG requirements for PODs
• State concept for commodities distribution for
  major disasters.
• Role of PODs and CRDP
• Design, staffing, operation of Corps of
  Engineer POD Types
• How to select County POD sites
• POD stocking and re-supply procedures
• Training and Assistance

Questions
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Raleigh PODs