Pre-Employment Background Checks

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Pre-Employment Background Checks
Adam Safeguard Inquiry Systems, Inc. 1187
Washington Street, Suite 2 PO Box 1210 Toms
River, NJ 08754
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ABOUT ADAM . . .

• Adam Safeguard has been conducting extensive
  criminal background investigations since 1967 for
  job candidates from entry level positions to that
  of corporate chief executives and law enforcement
  operations.
• Adam Safeguards enhanced screening activities
  were really an outgrowth of its considerable
  involvement in defending civil litigation
  emanating from the actions of clients employees.
  Very often, a thorough background check of the
  allegedly aggrieved or responsible employee led
  to the development of evidence of fraud in the
  initial pre-employment/application process by
  that same employee. In some instances, criminal
  convictions, phony education claims and/or fake
  drivers licenses were brought to light, which
  unfortunately compounded the potential liability
  of the employer.
• Through the years, Adam Safeguard has provided
  services to a broad spectrum of clients. Our
  services in many instances included the actual
  development of hiring policies and procedures
  along with the accompanying forms and questions
  for an effective hiring process.
• In addition, Adam Safeguards extensive
  involvement with State and Federal Labor
  Arbitrators, in combination with more than 35
  years of experience in criminal prosecution and
  civil litigation management, allows us to state
  without a shadow of a doubt that We know how to
  protect our clients!

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Permitted Use of Employee Backgrounds

• Pre-Employment Screening
• Employment Backgrounds are permitted to be
  conducted on a periodic basis randomly(see our
  RECS Program), for promotion, retention,
  termination, downsizing requirements or cause.
• Once a Release is signed, it is valid for use at
  anytime during their Employment

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Adams Online Ordering System

• Adams Online Ordering System can provide its
  users with a complete instant, online, and
  paperless pre-employment package. Administrative
  observation of orders, permanent record keeping,
  data storage, flagging/status details for easy
  data filtering and more is available.
• Any HR Department can enter their own information
  at any time from any location. One Department or
  all Departments can enter their own profiles and
  all of it can be monitored from a central
  location. Depending on what is ordered, the
  results can be instant. Locations and
  individuals of your choosing can review these
  results.

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• Ordering/Retrieval
• The system can be accessed from any PC with
  secure online access.
• No faxing required for general ordering
• Instant ordering and results retrieval on
  selected services
• Instant notification via e-mail so you know when
  orders are complete
• Accessible 24/7
• See when orders were entered, in progress and
  completed.
• Report generation to see turnaround times,
  calculate costs, view hit flag ratios, etc.
• Orders are flagged when an issue is found, i.e.
  criminal hits, questionable results on education,
  license and reference checks, etc.
• Users
• Any number of users can be set up to use our
  system
• Any company/location can be set up for direct
  ordering with a Master Administrator for all
  users one location can observe all the others
• User can be set up to be blind to results,
  blocked from editing orders and a variety of
  other customizable features
• Our System allows total Administrative control
• Security
• Secure website - GEO Trust 128 Bit Encryption
• Double Firewall Network

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Ordering Process

• Adam Safeguard has a separate ordering system for
  pre-employment that is accessed by user ID and
  password. The ordering process is very simple
  requiring only the input of a few identifiers
  Name, Date of Birth Social Security Number.
• The Available Services and Packages will be
  displayed directly below the Applicant
  Information.

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Sample Release Form to be signed by Applicants

• BACKGROUND INVESTIGATION GENERAL RELEASE FORM
• In connection with my application for employment
  (including contract for service) with
  ____________________, I understand that
  investigative inquiries are to be made on myself
  including consumer credit, criminal convictions,
  motor vehicle, and other reports. These reports
  will include information as to my character, work
  habits, performance and experience along with
  reasons for termination of past employment from
  previous employers. I understand that
  _______________________ will be requesting
  information from various Federal, State, and
  other agencies that maintain records concerning
  my past activities relating to my driving,
  credit, criminal, civil, education, and other
  experiences. I recognize further that
  _____________________ may conduct a periodic
  background investigation during the course of my
  employment inclusive of a consumer credit report
  in connection with any workplace investigation.
• In connection with this request, I authorize all
  corporations, companies, credit agencies,
  persons, educational institutions, law
  enforcement agencies and former employers to
  release information they may have about me, and
  release them from any liability and
  responsibility from doing so further, I
  authorize the procurement of an investigative
  consumer report and understand that such report
  may contain information as to my background, mode
  of living, character and personal reputation.
  This authorization, in original and copy form,
  shall be valid for this and any future reports
  that may be requested.
• I authorize without reservation any party or
  agency contacted by ___________________ to
  furnish the above-mentioned information.
• I hereby consent to your obtaining the above
  information from Adam Safeguard and/or any of
  their licensed agents. I understand to aid in
  the proper identification of my file or records,
  the following personal identifiers, as well as
  other information, is necessary. The Age
  Discrimination in Employment Act of 1967
  prohibits discrimination on the basis of age with
  respect to individuals who are at least 40 years
  of age. This information is being sought for the
  sole purpose of performing a lawful background
  check in connection with the employment process.
  _____________________ does not consider an
  applicants age or any other protected
  characteristic in employment decisions. As such,
  this release form is separate and apart from your
  employment application and will not be viewed by
  any _______________________ manager considering
  you for employment.
• (Please print legibly)
• Print Name_________________________
  __________________________________________________
  __________
• Social Security Number ________-________
  -________ Date of Birth__________________________
  _____________
• Current Address _________________________________
  ________________________________________________
• City_____________________________________________
  ___ State____________ Zip Code4
  ______________
• Former Address __________________________________
  _______________________________________________
• City ____________________________________________
  ____ State __________ Zip Code 4
  _______________

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Statewide Criminal History Searches are not
available in all States. Below please find the
States that we are able to search statewide.
All other states would require County Criminal
Searches
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• Adam Safeguards Clients have the ability to
  order Ala Carte or we can design a specific
  package of services for various positions within
  your organization.
• Adam Safeguard is small enough to provide
  personal service but large enough to provide
  national and global services when required.
• References will be supplied upon request.

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• Invoicing
• Adam Safeguard Invoices weekly however, we are
  flexible on a client by client basis.
• Payment Terms
• Generally our payment terms are Net 15, but we
  are open to discussion to suit the your payment
  schedule.
• Sample Order
• Adam Safeguard will be more than happy to
  provide three (3) Background Checks at no cost
  for your review.

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• The following pages provide detailed explanations
  of each Investigative element including Sources
  of data and general turn around times.
• Detailed information can help you understand what
  to expect in each component of the Background
  Report.

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Investigative Component Social
Security Number Search

• Source of Data
• The Social Security Administration (SSA) provides
  information on Social Security Numbers that
  indicate (1) the state of issue and time frame
  issued, either the exact year or span of years
  (i.e. issued between 1985 and 1987 or issued
  prior to 1985). (2) if the number examined has
  been used to file a death claim (3) if the
  number is out of range and has not been issued or
  will never be issued by the SSA. 
• This data is accessed by the credit bureaus and
  database companies as frequently as is allowed by
  the SSA updates. The results are included with
  the name and address history associated with the
  use of any Social Security Number, whether the
  number is issues or not. In the event a number
  which has not been issued is used, all name and
  address activity will still be captured. 
• NOTE Many fake SSNs are in use for a variety of
  reasons. They include heavy debtors, deadbeat
  parents, criminal issues, illegal aliens, and
  potential terrorists. Counterfeit documents and
  illegal use of Social Security Numbers are
  illegal and are recommended to be reported to law
  enforcement upon final determination of illegal
  activity. If authorized, Adam would perform that
  service at no cost.
• The sources include Experian, Equifax,
  TransUnion, and others who collate the data into
  one report. When your Social Security results in
  no data, questionable issuance, or different
  ownership, you are notified with instructions to
  follow.  
• The Social Security Administration allows
  employers final collaboration to match the number
  with the name owner, by telephone or internet
  access. NOTE Alternative information in the
  event a Social Security Number cannot be
  utilized.
• Average Response Time 
• Social Security Traces are instant. If the
  Number is not the applicants, or it was used to
  file a death claim, or there is any other
  discrepancy, it is known immediately.
• There are no additional charges required for
  investigation of questionable Social Security
  Numbers. Adam provides this service as a
  courtesy to clients and applicants.

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Investigation Component NJ
Complete Criminal History

• Source of Data
• New Jersey State Police, State Bureau of
  Identification through a New Jersey Private
  Investigator License.
• These records include felonies, misdemeanors,
  disorderly persons and criminal summonses often
  given in lieu of arrests as contained in the
  state repository records dating back to the
  1950s. All results are filtered to meet FCRA
  regulations. All records are release, including
  those without dispositions. In the even of an
  incomplete result, we locate and contact the
  court of record for final disposition (there is
  no additional fee for this service).
• NOTE This is the only statewide source for New
  Jersey to obtain the history of lesser crimes
  with the exception of making direct contact with
  a municipal court which number over 560.
• Average Response Time
• Average response time from the New Jersey State
  Police is ten (10) business days. Hits will take
  longer (2 weeks after notification) to provide as
  they need to be mailed out.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned, (5) pending match verification.

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Investigation Component Multi State
Criminal Record Search

• Source of Data
• State, County, and reporting courts which vary in
  each jurisdiction for felonies state controlled
  sexual and violent offender registries and
  Department of Corrections that provide prisoner
  data, parole, and probation information.
• Average Response Time
• The Multi State Criminal Record Searches are
  instant. In the event of a possible criminal
  hit, additional time may be needed to verify the
  identity of the subject.
• FCRA requires that any derogatory data obtained
  from database sources (criminal record) must be
  verified with the court/repository directly prior
  to using it for adverse actions (applicant
  rejection). See agreement.

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Investigation Component Employment
History

• Source of Data
• We have a professional staff to interview prior
  employers seeking a response to customized
  inquiries. Those companies who use third parties
  are generally known and we either have standing
  accounts or provide payment as required.
• Average Response Time
• This search indicates a 2-3 day turnaround time,
  however 60 of all inquiries are completed in
  less than 24 hours and many within 1 hour of
  ordering. Clients are notified of delays (1)
  indicated by prior employers who are not
  available until a certain date (i.e. manager is
  on vacation until a specific date plant closed
  for two weeks with the date indicated) (2) when
  they sign the release as required (3) when there
  is no telephone answer or response from an
  employer within 48 hours. During that time,
  efforts are made to attempt to identify an
  additional number for contact based on the
  information about the employer provided.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned.
• There is no charge for handling release or
  multiple attempts to contact given employers.
• Uncooperative Employers who do not respond or
  refuse to provide data will result in the
  Verification being closed with all attempts
  documented.
• Pass Along Fees
• Third party charges MAY range from 5-25
  depending upon that supplier with the average
  being 10.

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Investigation Component
Education History

• Source of Data
• Contact is direct with the educational
  institutions registrar accept for those who
  have enlisted a service provider. When directed
  or previously known, verification is obtained
  from a third party vendor.
• Average Response Time
• The average response time is within the first 24
  hours not counting weekends or holidays. In the
  event of delays of any nature, customers are
  notified within 48 hours, including details of
  reason/cause and anticipated completion date.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned.

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Investigation Component License
Certification Search

• Source of Data
• Verification is conducted directly with the
  issuing authority, agency, or bureau by our
  trained personnel. In the event of any
  sanctions, disbarment, or criminal notice, a
  secondary search is conducted to obtain further
  details. Some of these additional searches
  require another action with the authority, and
  many are available on the internet.
• Average Response Time 
• Most searches are completed within one business
  day excluding weekends and holidays.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned.

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Investigative Component Motor Vehicle
Records

• Source of Data
• Adam contracts with several sources who have
  built EDI with the highest number of state
  agencies, and allowing multiple means of access
  and supply the greatest variety of report types.
  Each type of report requires a separate account
  and yields different amounts of personal data
  (based upon the DPPA). These reports cannot be
  utilized for any purpose other than stipulated to
  and agreed upon. Example pre-employment reports
  cannot be used for underwriting or claims, and
  agreements for underwriting or claims reports
  cannot be used for pre-employment purposes.
• Average Response Time
• Schedule to be supplied (varies by state).

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Investigation Component Federal
Criminal History

• Source of Data
• We employ professional researchers to search
  federal criminal records at individual district
  court level. In order to affect a national
  federal criminal history, the researchers will
  use federal court system their online systems
  which include PACER and alternative sites as
  established by the federal government.
• Average Response Time
• Usually less than 24 hours maximum of two
  business days, not counting weekends or holidays.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned.

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Investigative Component Civil Court
Records

• Experience has proven that Civil Court Searches
  developed serious issues having an impact on a
  candidates selection. This is actually
  important for management, administrative, and
  professional positions.
• The results have included liens, judgments, or
  suits against the candidate ranging form alleged
  malpractice, personal injury, heavy debt,
  misappropriation of company funds or property,
  bankruptcy filings, current financial problems
  related to personal or prior business activities.
  Alternately, they have developed suits by the
  candidate against prior employers, pending
  personal injury suits, from which they allege the
  inability to work, and other problematic issues
  which, if know, could render them ineligible for
  employment.
• Source of Data
• Adam employs professional researchers where
  necessary. Generally, Federal District Court and
  United States Bankruptcy Courts are searched by
  government electronic systems with direct person
  involvement to obtain required records when they
  are not available online.
• State suits are filed by county. Liens, Suits,
  Judgments are available nationally T/A 1-2 days.
• Average Response Time
• A researcher request will take 2-3 days depending
  upon the time of entry not counting weekends or
  holidays.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) derogatory
  data is provided.
• Fees Court fees vary.

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Investigation Component Credit
History

• Source of Data
• Credit history information is obtained from one
  of the three major credit bureaus being Experian,
  Equifax, and TransUnion. The data is updated on
  a daily basis by the credit bureaus.
• In the event an applicant has no history or a
  limited amount of information in the selected
  bureau, this does not indicate a derogatory
  result.
• Average Response Time
• Credit histories are instant.
• Customers will be notified that the response is
  incomplete by a red flag in the system. Reports
  can be red flagged for several reasons (1)
  additional information is needed, (2) a release
  form is needed, (3) there is a delay beyond our
  control such as a court delay, or (4) information
  provided by the applicant does not match the
  results returned.

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Investigation Component
Medical Sanction Reports

• Source of Data
• This product tracks different types of healthcare
  professionals and entities providing reports on a
  wide range of disciplinary actions from federal
  and state agencies in a single search. The types
  of sanctions include termination of license,
  revocation, probation, and debarments. Results
  are gathered from over 800 government sources.
  The search results include any person or company
  who has been sanctioned, excluded, or prosecuted,
  whether they were licensed or not. The reports
  are detailed and include the source, date of
  action, category, location, findings, action,
  authority, and where to obtain additional
  information.
• Average Response Time
• Medical Sanction reports return same day results,
  usually within minutes.

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General Turnaround Times

The times listed are general under normal
conditions. Possible criminal hits must be
verified and can extend the return however, you
will know that something is be examined. We
cannot report arrest data, only convictions or
pending court matters. While Database Searches
are instant, Hits cannot be reported without
court verification.
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Adam Safeguards Random Employee Check Program

• Random Employee Checks, or RECs, provides a
  reasonable, fair, and economically feasible
  method to ensure a safe environment for all
  parties concerned.
• Random selection of a predetermined percentage of
  the employee pool will determine who is subject
  to updated backgrounds. The updates should
  consist of a minimum of a Social Security
  Validation and Trace Report along with a Criminal
  History Search conducted in the appropriate
  venue. Specialty employers can elect to include
  additional items as a standard. Those checks
  could include verifying professional licenses,
  sanction checks or compliance issues such as OIG
  or GSA. For Health Care Facilities, all RECs
  must be uniform by company, category, and job
  position.
• The selection process should be scientifically
  controlled, using an employee identification
  number or a payroll number and not names. The
  checks can be run monthly based upon 1/12th of
  the annual percentage established.
• This new standard has been developed in response
  to Adams clients repeated request for an
  affordable way to maintain the integrity of their
  employee population. Once applicants are cleared
  and become a part of the work force, there has
  been no reasonable way to know if they become
  involved in criminal/adverse activity that could
  have a serious impact upon their job performance
  or violate corporate or regulatory requirements.
• By engaging a recognized expert to guide in
  establishing the standards, one does not appear
  to have been self serving in the end.
  Arguments of not going far enough can be
  mitigated by an experts credibility, opinion,
  knowledge, experience, and input.

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• Random Employee Check Program Continued . . .
• The DOT random drug testing program has passed
  all levels of legal attacks, even the supreme
  court. Rather than reinventing the wheel,
  utilizing some of their standards could
  establish a solid foundation for any random
  checking program.
• The next key is what elements of a background
  should be considered. The selections would be
  dictated by industry job and employee impact.
  Further considerations are availability, cost,
  and reliability.
• In the end, random checks can be justified. The
  percentage of employees and the level of checking
  to be done can be supported based on individual
  industry liabilities and exposures. Establishing
  our own rules and projected costs is a far better
  solution than having someone else come in and
  mandate that we do a higher percentage, more
  often, and include items that may not be of any
  value in reaching the true intended goals.
• Its not a matter of if new rules will be imposed
  upon us, but rather when.
• Note Legal advise is required to ensure all laws
  are complied with.

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• General Information about Adam Safeguard
• EXPERIENCE Since 1967, public sector, private
  sector, corporate, legal, small business and
  educational student market.
• EXPERTISE We wrote the book on backgrounds,
  Dont Hire a Crook and 25 Essential Lessons on
  Employee Management.
• TECHNOLOGY Safe, secure, confidential,
  Internet.
• FEATURES 24 hours/7 days instant access,
  paperless.
• SERVICES Complete from credit to criminal
  history, education references, licenses, and
  public records.
• COMPLIANCE We know the laws and will guide you.
• PRICING We are competitive with all major
  providers.
• PLUS No hidden fees, you only pay for what you
  order when you want it, thats it.
• GOAL To provide equal access to all employers
  regardless of size or number of employees.
• INSURANCE Adam Safeguard is fully insured
  (Certificate will be provided up request)
• NJ CERTIFICATE OF EMPLOYEE INFORMATION REPORT
  (Will be supplied upon request)
• STATE OF NEW JERSEY BUSINESS REGISTRATION (Will
  be supplied upon request)

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Adam Safeguards Guarantee . . .

• Adam Safeguard will not release any undocumented
  criminal results regardless of your choice of
  criminal history search.
• We can mitigate any potential liability arising
  from false criminal records on any applicant,
  student or faculty member!