Got Backup

1
Got Backup?

• Tom English
• IT Service Coordinator

2
Overview

• Terms related to backups
• Planning your backup strategy and what to
  consider
• Deciding where to create backup
• Software Options
• Hardware Considerations

3
Terms related to backups

• Source A device or data location used which
  needs to be backed up
• Destination Location where your backup will be
  created
• Restore Point Date and time a backup occurred
  to restore from

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Terms Used in Backup Programs

• Compression The backup will be smaller than the
  original
• Files which are already compressed will increase
  in size (JPG, MP3, ZIP)
• Compression ratios are given on an average
  rating. If you have a lot of files which will
  not compress well, you will need more space for
  your backup. A directory of MP3 files should not
  be compressed for a backup.
• Slows the backup process due to the computer
  compressing the data

5
Terms Used in Backup Programs

• Full Backup - Backup which contains all data from
  the Source
• Takes longer to create the backup
• Takes least amount of time to restore
• Takes the most amount of space for the backup
• Required as a starting point for backup plans

6
Terms Used in Backup Programs

• Mirror An exact copy of a directory, file, or
  drive
• Normally takes the same amount of space as the
  original
• Can often be accomplished with hardware between
  hard drives
• Mirroring disks is called RAID 1(Redundant Array
  of Independent Disks)

7
Terms Used in Backup Programs

• Differential Only the files changed since your
  last Full backup are copied
• Backup is faster than a Full backup, but slower
  than an incremental
• Restore is faster than an incremental, same as a
  full
• Take less space than a Full but more than an
  Incremental
• Over time can become larger than your Full Backup
• Only the Full and most recent Differential is
  required for a full restore

8
Terms Used in Backup Programs

• Incremental Only the files changed since most
  recent backup will be copied.
• Takes least amount of time to backup
• Takes the longest to restore
• Takes the least amount of storage space
• Dependent on a Full backup and any other
  Incremental backups for a full restore.

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Terms Used in Backup Programs

• Synchronization Allows you to put the same data
  on 2 or more devices
• Initial sync takes a while to complete (dependant
  on how much data needs copied)
• Updates only the changed, deleted, or renamed
  data from either device in the partnership
• Commonly used to transfer data between laptops,
  desktops, tablets, and handhelds.
• It would still be advisable to deploy an
  additional backup plan for synchronized data.

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Planning your backup strategy and what to consider

• It must be convenient or it will not work
• How quickly will you need a restore?
• Have multiple backups stored in different
  locations
• Plan around your daily schedule and find times
  which are best to perform backups
• Save all your data in one centralized location to
  simplify the process

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Planning your backup strategy and what to consider

• Know how much data you need to backup
• Use your organizations shared backups to your
  advantage
• Do they backup shared drives
• Can email be left on the server
• It is best to have multiple backup avenues

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Planning your backup strategy and what to consider

• Always perform a backup prior to traveling with
  mobile devices
• What devices do you need to backup
• Desktops
• Laptops
• Tablets
• Handheld
• Cell Phones

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Software Options

• FolderShare
• Recently acquired by Microsoft (Free)
• http//www.foldershare.com
• Sync folders and files between different
  computers
• Templates make it easy to setup
• Foldershare client must be installed on systems

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Software Options

• SyncToy
• PowerToy utility from Microsoft (Free)
• http//www.microsoft.com/downloads/details.aspx?fa
  milyidE0FC1154-C975-4814-9649-CCE41AF06EB7displa
  ylangen
• Great utility to sync data
• Between a computer and network shares
• Computer and a memory key

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Software Options

• Retrospect by EMC2insignia
• http//www.emcinsignia.com
• Windows and MAC versions
• Full versions allows for scripting
• Allows for Encryption

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Software Options

• Rescue and Recovery
• Free with Lenovo ThinkPad or ThinkCenter systems
• Allows for Scheduling and multiple restore
  points
• Backups can be on same hard drive or sent to an
  external drive

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Software Options

• Backup MyPC by StompSoft
• http//www.stompsoft.com
• Inexpensive at 30 to 60 per license
• Has received many awards for ease of use
• Server edition available now
• Ghost by Symantec
• Personal or enterprise version
• Allows for imaging (picture of all data on the
  computer)
• Personal version can create backups on the fly

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Software Options

• Nero by Ahead
• CD/DVD copying software
• Includes a system restore utility

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Hardware Considerations

• Consider the types on connections you have
  available on your computers
• USB 2 or better preferred
• eSATA drives (External SATA)
• IEEE 1394 or Firewire
• Ethernet via Wired or Wireless connections

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Hardware Considerations

• Many storage vendors are creating one stop
  solutions (Maxtor OneTouch, Western Digital
  MyBook)
• Check if they offer free backup software
• Create your own by buying external bay and an
  internal hard drive
• Usually does not come with software
• Gives you a longer warranty
• Normally less expensive

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Hardware Considerations

• CD/DVD writers
• Software can really affect how this applies
• Multiple format options CD, DVD, DVD double layer
  (DL), and RW
• Blu-Ray and HD-DVD
• Larger volumes
• VERY EXPENSIVE
• LACK OF STANDARDS
• Data size can be an issue

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Hardware Considerations

• Memory Keys
• Great for the person on the move which needs to
  backup when traveling
• Up to 4 GB capacity is under 200
• Great for backing up presentations

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ANY Questions?