Project Overview

1
Project Overview

• Staff Development Day
• January 15, 2008

2
What is PASSPORT?

• Implementation of PeopleSoft student
  administration modules
• Supports these college functions
• Admissions and Records
• Schedule and Course Catalog
• Financial Aid
• Student Finance
• Provides web based faculty and student self
  service
• Provides an integrated Campus Community
  database
• One database for all functions
• Email capability between all students, faculty
  ans staff
• Rationale
• Integrated, up-to-date solution
• Simplifies data access and availability
• Improved web-based interface for students,
  faculty and staff
• Elimination of old, legacy systems
• Timeline
• Testing begins in January, continues through
  February

3
Process Orientation
Financial Aid
Human Resources
Course Catalog
Student Finance
AR
Finance
Students Faculty
Cross-Functional Leadership



Peralta is moving from a data storage system to
a process control system.
4
PASSPORT Application Architecture
PeopleSoft PORTAL
PeopleSoft Human Resources Student
Admin Database
PeopleSoft Financials
5
BENEFITS Administrative

• An integrated solution
• Integrates Human Resources, Accounts Payables and
  Student Administration
• Key business data is shared across all functions
• Data is consistent because it is only entered
  once
• Reduces data redundancy and discrepancies in
  current environment
• Single ID to capture student information not
  SSN
• Software is compliant with federal regulations
  like FERPA (Family Educational Rights and Privacy
  Act)
• State of the art, web based application
• Easier to use
• Can access from most internet accessible
  computers
• Industry best practices for higher education
• Example compliance with financial aid
  regulations
• Enables students and faculty to retrieve some
  information on their own
• Eliminates risk and cost of maintaining current
  legacy applications
• COBOL programmers becoming scarce

6
BENEFITS Faculty and Students

• Saves you time submitting grades
• You enter and submit grades on-line
• No last minute driving to the campus or district
  office
• Eliminates other manually intensive processes
  that further delay grade reporting
• You can do this in the comfort and privacy of
  your own home or anywhere you would like
• Gives you more time to submit grades
• Since grades are online, you have more time to
  submit grades for example, you can submit fall
  grades as late as January 2.
• Reduces errors with grades and rosters
• No more misinterpreted grade reports by scanners
• Reduces time and coordination necessary to
  correct errors
• Provides a more accurate view of who has added or
  dropped classes
• Environment friendly
• Reduces paper use helps make Peralta green
• Student benefits
• Receive grades sooner
• Reduced delays for job offers and/or university
  acceptances
• Take advantage of direct deposit
• Look at progress of their financial aid
  application without coming to campus
• Real time enrollment feedback

7
PASSPORT Business Readiness Teams (BRTs)
Process areas which are changing
Other impacted stakeholder groups
Suzanna De La Torres
Anika Toussant-Jackson
Alexis Alexander
Jane Fong
Alice Freeman
Charlotte Victorian
Merritt College
BRT
Penny Smith
Pamela Price
Lesley Scurry
Abigail Brewer (Comms)
Drew Gephart Angela Khoo (Intl)
David Betts (HR)
David Betts (HR)
Others As Needed
Drew Gephart Angela Khoo (Intl)
Updated January 7, 2008
8
PASSPORT Project Scorecard