Local Section Governance

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Local Section Governance

• Leadership Development Conference
• Sunday, June 4 900 am
• Scott D. Love, P.E.

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Outline

• AIChE Governance Overview
• How do Local Sections fit in?
• Officer Roles and Responsibilities
• Some structure, but let the stars shine
• Thoughts on Meetings
• Face-toFace, Electronic, technical, social,
  family, a mix?
• Resources from AIChE
• Staff, volunteer leadership, web-based.
• Items Discussed at the June 4 Session

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Governance Hierarchy

• Members elect Directors and Officers of Board
  from the membership
• Board of Directors retains paid Executive
  Director to manage paid staff in New York
• Board ultimately responsible for finances of
  AIChE
• Board of Directors sets strategic direction for
  Institute
• Board approves volunteer appointments to
  Operating Councils
• Operating Councils provide guidance and resources
  to Divisions, Chapters, and Sections (entities)
• Volunteer entities provide services to members

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Operating Councils

• Chemical Technology OC (CTOC)
• Societal Impact OC (SIOC)
• Career Education OC (CEOC)
• http//www.aiche.org/About/WhoWeAre/Structure/Care
  erandEducationCouncil.aspx
• Membership Committee
• Professional Development Committee
• Student Chapters Committee
• Education and Accreditation Committee
• Local Sections Committee, and others

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Local Sections Committee

• Former subcommittee of Membership Committee
• First new Committee approved by CEOC (1999)
• Mission provide resources to Local Section
  leaders to make Local Sections more effective for
  the benefit of AIChE membership
• Activities
• ProjectConnect Grant administration
• Topica discussion group facilitation
• Network of LS leaders

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Local Section Committee

• 2006 Officers
• Alan Levine (Chair), Chicago Section
• Pete Sibilsky (Vice-Chair), North Jersey Section
• Mac Qadir (Meetings Director), NORCAL Section
• Dave Jacobs (Section Liaison)
• Craig Wildemuth (ProjectConnect)
• Kent Shepherd (CEOC Liaison)
• Steve Horstkamp (Past Chair)
• Anette Ngijol Felicia Guglielmi (staff)

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Local Section Officers Roles and Responsibilties

• Varies from Section to Section, but Chair
• responsible for strategy and tactics of Section
  operation (scheduling, setting agendas for, and
  running meetings)
• should identify new blood, get volunteer
  leaders into the pipeline, become a master
  delegator, find successor early
• Determine / implement tax exempt status
• should play lead role in paying volunteers
  recognition, recognition, recognition!

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Officers RR (cont)

• Vice Chair
• should identify new blood, get volunteer
  leaders into the pipeline, become a master
  delegator, find successor early
• learn from the Chair get ready for next year
• step up as necessary for the Chair
• may also be Programs Chair

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Officers RR (cont)

• Programs Chair
• should identify new blood, get volunteer
  leaders into the pipeline, become a master
  delegator, find successor early
• schedule and prepare meeting plan first thing
• publicize so members can plan their attendance
• regular contact with speakers through the year
• minimize surprises
• have plan B in hip pocket
• minimize impact of surprises
• Stay on top of physical / electronic arrangements
• meeting room details, webinar logistics, etc

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Officers RR (cont)

• Secretary
• should identify new blood, get volunteer
  leaders into the pipeline, become a master
  delegator, find successor early
• record important decisions / events at Section
  and Officers meetings
• prepare annual report for approval by Section
  Officers
• may manage Section member records and / or
  Section newsletter

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Officers RR (cont)

• Treasurer
• should identify new blood, get volunteer
  leaders into the pipeline, become a master
  delegator, find successor early
• keep running ledger of Section income and
  expenses
• prepare annual (at minimum) income statement and
  balance sheet
• manage Section finances for benefit of members
• keep Section officers informed of financial status

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Meetings my thoughts

• Meetings are only vehicle for delivering benefits
  of membership to most members
• Old school wants face-to-face meetings maybe
  millennial generation is OK with electronic
  interaction
• Content only important insofar as it engages the
  membership (e.g. Ichthyologists)
• Frequency as high as volunteer effort will support

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Resources from AIChE

• Local Sections Committee
• Contact officers
• Join Committee meeting at national meetings
• Web Based
• Topica discussion group (useful transcripts of
  past discussions on AIChE web site or
  instructions for getting there on same page)
• Local Section Officers Resource Guide (on web)
• Staff
• Anette Ngijol / Felicia Guglielmi

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Items from the Session

• There was a good discussion on incorporating
  Sections (of which about 5 are) which then led to
  discussions on
• Director and Officer (DO) liability insurance
  for Section officers
• Sales tax exempt status for sections a state by
  state issue, probably requires Section-by-Section
  applications
• Felicia will make sure this discussion is
  initiated on Topica

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Items from Session (cont)

• There was also a discussion about annual reports
  how comprehensive, what shows up on the AIChE
  web site, and what about the annual financial
  report?
• Anette will clarify what the AIChE Procedures
  require so that Sections will understand what
  they need to do at a minimum.