Student Organizations

1
Student Organizations

• Advisor Training
• Fall 2008
• Student Leadership Involvement Center
• University Center, Rm. 161
• x4802

2
2008-2009 Advisor Training

• Welcome Introductions
• Advisor Roles and Expectations
• Student Organization Representative (SOR)
  Roles
• Online Organization Registration
• Financial Considerations
• Online Event Registration
• Event Planning Risk Management
• Resources

3
Roles of the Advisor

• Advisors facilitate active and collaborative
  relationships that empower students to realize
  their potential as ethical leaders
• Teaching and Coaching
• Consulting
• Counseling
• Mission of University
• Advisors facilitate active and collaborative
  relationships by partnering with students in
  their educational experience.
• Providing Continuity
• Supervising programs and finances
• Attending Meetings
• Students will be prepared to engage in
  independent thought, diverse experience and
  dynamic leadership development training.
• Assisting/Partnering with the SOR to interpret
  university policy

4
Expectations

• Advises in a manner that is congruent with the
  mission of the University.
• Advisors are well versed and have done personal
  work to identify and address issues of
  inconsistency (specifically - social justice,
  inequity, inclusion, diversity, "isms") and can
  articulate their own values in relation to the
  mission.
• Advises students by the principle that values
  congruence in important. The focus is not about
  what we do in advising, but rather leading and
  modeling.
• Using other advisors as resources.

5
Role of the Student Organization Representative
(SOR)

• Connect with all student groups that receive
  Associated Students funding.
• Meet with student leadership (and their advisor -
  at the determination of the SOR) in the month
  prior to their AS funded events.
• To ensure that logistics have been thought
  through, changes are consistent with the USD
  mission and that the event presented matches the
  event proposed.

6
Student OrganizationRepresentative-(SOR)

• Student Organization Representatives
• Mandy Womack, Greek Life awomack_at_sandiego.edu x22
  53
• Lauren Johnson, Greek Life ljohnson_at_sandiego.edu
  x4802
• Jason Schreiber, Academic/Professional jschreiber_at_
  sandiego.edu x7719
• Onar Primitivo, Multicultural lcprimitivo_at_sandieg
  o.edu x2994
• Kimberley Fernandes, Multicultural kfernandes_at_san
  diego.edu x6871
• Erin Lovette-Colyer, Special Interest
  elovettecolyer_at_sandiego.edu x2395
• Michael Lovette-Colyer, Religious mlovettecolyer_at_
  sandiego.edu x4251
• Liberty Hebron, General libertyhebron_at_sandiego.e
  du x4802
• Justin Calbreath, General jcalbreath_at_sandiego.ed
  u x7467

7
Interactive Collegiate Solution
8
Financial Considerations

• Fundraising
• Work with Alejandro or Mandy to coordinate
  fundraiser
• All Fundraising must be cleared with University
  Relations
• Funding Opportunities for all Student
  Organizations
• ICCBC Process conducted twice a year 100,000
• (November for Spring April for Fall)
• a. Event requests have to open to entire campus
• b. Organization must be in good standing
• c. Detailed information (budget and actual
  prices)
• Budget Committee Committee meets twice a
  month 10,000
• a. Organization must be in good standing
• b. Complete paperwork and meeting with Committee
• Weekend Programming Grants 750
• Accounts
• On campus accounts
• Off-Campus Accounts (cannot use USD Tax ID
  numbers or name

9
Financial Considerations

• Finance Procedures
• Check Request AS check request found in UC 161
• One week to process
• Documentation backup needed
• Petty Cash
• Requests up to 100
• Fill out Petty Cash Form and keep receipts
• Purchase Orders
• Work with Liberty Hebron to execute
• Online Budget Access
• Noetix login
• Call SOR or SLIC for assistance

10
Event Registration
11
Event Planning/Risk Management

• Event Planning Resource
• www.sandiego.edu/eventplanning
• Contract Signer Jason Schreiber, x7719
  jschreiber_at_sandiego.edu
• Risk Management
• Use Liability and Activity Release Forms when
• Event being held off campus
• Transportation is involved
• Out of the ordinary risk involved (climbing
  wall, jousting, paintball)

12
Resources

• Policies Forms
• Alcohol Policy www.sandiego.edu/eventplanning
• Contracts Jason Schreiber jschreiber_at_sandiego.e
  du
• Liability Form www.sandiego.edu/eventplanning
• Guest Speaker Form www.sandiego.edu/eventplanning
  
• Food Request www.sandiego.edu/eventplanning
• Budget Forms www.sandiego.edu/associatedstudents
  
• Student Leadership Involvement Center
  http//www.sandiego.edu/slic/

13
Roundtable

• Comments/Questions?