Title: ETID ELECTRONIC TURN IN DOCUMENT
1ETIDELECTRONIC TURN IN DOCUMENT
- DRMO PROCESSES
- MANAGING ETID
- June 2009
SIMPLIFYING THE TURN IN PROCESS
2OBJECTIVES
- BUSINESS RULES
- PROCESSING AN ETID
- REVIEWING
- ACCEPTING
- REJECTING
- REDIRECTING
- MESSAGES
- PROCESSING AN ETID FROM PMR TO DAISY
3BUSINESS RULES
- USE FOR PHYSICAL TURN-IN OR RECEIPT IN PLACE
- ACCESS ETID DAILY
- REVIEW ALL PENDING OR PENDING REDIRECT ETIDs
- REVIEW ACCEPT - REJECT - REDIRECT
- USE REDIRECT ONLY AFTER PRIOR COORDINATION
- USE ETID/EMAIL/PHONE TO CORDINATE TURN-IN WITH
GENERATOR
FEEDBACK TO GENERATOR
IDENTIFY POTENTAIL PROBLEMS
PROJECT INCOMING WORKLOAD
IDENTIFY REDIRECT POSSIBILITIES
4BUSINESS RULES
- ACCEPTANCE OF AN ETID WRITES THE RECORD IN PMR
- PROPERTY THAT MEETS INTRANSIT CONTROL SYSTEM
CRITERIA AUTOMATICALLY ENTERED INTO ICS - ONCE APPROVED, AN ETID CANNOT BE EDITED
- CHANGES CAN BE MADE DURING RECEIPT INTO DAISY
- ONCE APPROVED, AN ETID CANNOT BE REJECTED
- REJECT APPROVED ETIDS FORM 917 CLR RECEIPT
REFUSAL - NECESSARY TO CLEAR INTRANSIT CONTROL SYSTEM
- UPON RECEIPT, SCAN BARCODE AND INPUT INTO DAISY
- FIELDS WILL PRE POPULATE DAISY
- FOR USABLE OR HAZARDOUS PROPERTY
- HAZARDOUS WASTE, HAZARDOUS MATERIAL, SPECIAL
SERVICE REQUESTS
5ETID LOGGING IN
- DRMO USERS OBTAIN ACCESS THROUGH THE AURA SYSTEM
6LOGGING IN
NOTE Every Screen Has Help Pages
TYPE IN YOUR USER ID AND PASSWORD
7ETID STATUS SCREEN
MAIN MENU
FILTERS
LISTING
ACTIONS
8ETID STATUS SCREEN
- FILTER OPTIONS TO VIEW ETIDS
- By DTID
- By Status
- Pending
- Approved
- Rejected
- By Date
- By DoDAAC
- List oldest or newest
CLICK ON THE REFRESH BUTTON FOR THE SYSTEM TO
SORT THE DATA AND LIST ETIDS
9VIEWING ETIDs
- 2 OPTIONS
- VIEW ONE ETID
- VIEW SEVERAL
- SELECTED ETIDS
- TO VIEW ONE ETID
- DOUBLE CLICK ON DTID
Links To NIIN Searches
10REVIEW ONE ETID CONT.
Usable (Non-Hazardous) ETID - View
- OPTIONS
- REVIEW ONE ETID
- REVIEW SELECTED ETIDS
TO REVIEW AN ETID CLICK ON REVIEW
11REVIEW MULTIPLE ETIDS
- OPTIONS
- REVIEW ONE
- ETID
- REVIEW
- SELECTED ETIDS
- SELECT ETIDS TO
- BE REVIEWED
- CLICK ON
- REVIEW SELECTED
- ETIDS
12REVIEW MULTIPLE ETIDS
- OPTIONS
- REVIEW ONE ETID
- REVIEW SELECTED ETIDS
TOP OF SCREEN STATES WHICH ETID YOU ARE
CURRENTLY REVIEWING
SELECT DESIRED ACTION
13ACCEPT ETID
POC INFORMATION
ACCEPTING AN ETID SENDS THE INFORMATION TO THE
PMR AND INTRANSIT CONTROL
CERTIFICATIONS ASSOCIATED WITH TURN IN
Links To NIIN Searches
14CONFIRM ACCEPT ETID
ETID DRMO Confirm Accept
ETID REQUIRES YOU TO CONFIRM YOUR DECISION TO
ACCEPT
STATUS WILL CHANGE ON GENERATORS SCREEN
Accepting an ETID Changes The Status From
Pending To Approved
15REJECT ETID
PROBLEM WITH INFORMATION? CANT ACCEPT TYPE OF
PROPERTY?
- REVIEW OPTIONS
- ACCEPT
- REJECT
- REDIRECT
16REJECT ETID
Changes The Status From Pending To Rejected
- REVIEW DATA ON
- ETID
- CLICK ON REASON
- FOR REJECTION
- TYPE IN ANY
- ADDITIONAL
- INFORMATION
- CLICK ON
- SEND BACK TO
- GENERATOR
17REJECTING ETIDS
- CANNOT REJECT AN ETID AFTER IT HAS BEEN APPROVED
- MANUAL CHANGES CAN BE MADE DURING RECEIPT INTO
DAISY - IF AN ETID HAS ALREADY BEEN APPROVED, BUT MUST BE
REJECTED - USE DRMS FORM 917, DISPOSAL DOCUMENT REJECT FORM
AND PROCESS CLR TRANSACTION (RECEIPT REFUSAL) TO
CLEAR THE INTRANSIT CONTROL SYSTEM
CAUTION ETIDS APPROVED, BUT NEVER TURNED-IN
MAY CAUSE INTRANSIT MISMATCHES
18REDIRECT ETID
- OPTIONS
- ACCEPT
- REJECT
- REDIRECT
SHOULD PROPERTY GO TO ANOTHER DRMO? (CPC, DEMIL
CENTER)
Changes The Status From Pending To Redirect
Pending
19REDIRECT ETID
- REVIEW DATA
- TYPE IN NEW DRMO DODAAC
- ENTER REASON FOR REDIRECT
- CLICK ON SEND TO NEW DRMO
USE THE REDIRECT FEATURE IN COORDINATION WITH
GENERATOR AND RECEIVING DRMO.
20 ETID MESSAGE SYSTEM
Each ETID type has its own messages
The Message Center provides a central location
to view/process ETIDs based on actions taken
by a DRMO/Generator or are in need of an action
to be taken
Generators will receive messages when an ETID or
Waste Profile Sheet (WPS) has been approved,
rejected, or when an ETID is redirected to
another DRMO.
DRMOs will receive messages notifying them that
an ETID or WPS has been submitted, resubmitted,
edited, deleted, or redirected to them.
21 ETID MESSAGE SYSTEM
Main Menu provides a summary of all messages
related to ETIDs submitted by generators
Filter Messages allow you to sort
messages based on criteria
Click on the DTID number to process the ETID
(approve, reject).
Messages will automatically delete after 60 days.
22 ETID MESSAGE SYSTEM
Sample ETID With Message
Click to Review
23MESSAGE PRIORTY DEFINITIONS
- Action Required messages require the user to
complete an action on an ETID or WPS (i.e., ETID
has been submitted for review). These messages
will automatically be deleted when the required
action is completed. - Warning messages identify an event that has
occurred that the user should know about, but no
direct action is required. After the message is
read, the user can delete the message. - INFO messages identify a normal event in the
processing of the document has occurred (i.e.,
Rejected ETID has been deleted). These can also
be deleted by the user after reading.
24PROCESSING AN ETID INTO DAISY
AFTER ETID APPROVAL AND TURN-IN
- LOGON TO DAISY
- WAREHOUSING MENU
- RECEIPT FUNCTIONS
25PROCESSING AN ETID INTO DAISY
- SELECT RECEIPT TYPE
- SCAN or ENTER DTID
- FIELDS PRE-POPULATE
- FROM PMR
- ENTER ADDITIONAL
- DATA
26ETID DRMO REPORTS
ETID REPORT CAPABILITIES
NO ACCESS TO ETID REQUIRED
https//www.drms.dla.mil/drms/intranet/reportstats
/reportstats.htm
27ETID DRMO REPORTS
ETID STATS
28ETID DRMO REPORTS
ETID TURN IN REPORTS
29ETID DRMO REPORTS
ETID TURN IN REPORTS
SAMPLE
30ETID and Intransit Control System (ICS)
- The ICS is a DoD tracking system for property
designated for disposal by DRMS. - ETID was designed to improve compliance with the
ICS requirements. - Property that meets ICS criteria is automatically
entered for the generator - Approved ETIDs that are never turned in can cause
ICS mismatches - Batching property subject to ICS tracking will
cause mismatches
Process Receipt Refusal For Property Subject To
ICS Tracking That Will Not Be Turned In
Follow Up On Approved ETIDs That Are Never
Received
31POINT OF CONTACTS