Hot Work Permits Policy, Procedures

1
Hot Work PermitsPolicy, Procedures
Requirements

• Sandia National Laboratories

2
References

• 10 CFR 851 Worker Safety and Health
• 29 CFR 1910 Subpart I Personal Protective
  Equipment
• 29 CFR 1910.251 to 255 Types of Welding and
  Cutting
• 29 CFR 1926 Subpart J Welding and Cutting
• SNL ESH Manual
• International Fire Code/2006 Chapter 26 Welding
  and Other Hot Work
• NFPA 51B/2009, Standard for Fire Prevention
  During Welding, Cutting and Other Hot Work
• ANSI Z49.1-1994, Welding, Cutting and Allied
  Processes, Safety
• ANSI Z87.1-1989, Practice for Occupational and
  Educational Eye and Face Protection
• NOTE SNL.NM personnel to follow the ESH Manual
• NOTE Contractor personnel to follow IFC Chapter
  26 NFPA 51-B

3
Who Does This Apply To?

• Members of the Work Force whose activities
  include any of the following at SNL/NM, involving
  hot work
• Working in Welding Shops
• Use of portable welding machines, including
  vehicle mounted units
• Use of Oxygen-fuel gas torches and arc welders
• Use of welding/cutting torches in research and
  development (RD) labs
• Use of open flame torches for brazing and
  soldering
• Use of open flame and hot air devices for roofing
  operations
• Use of small, non portable flames NOT addressed
  in labs documentation (one time operation)
• Use of propane fueled barbecues
• Any spark producing operation (grinding and
  cutting saw are examples)
• Members of the Work Force include
• Sandia Employees
• Contractors working at/for SNL/NM

4
These Processes Are NOT Considered Hot Work
Activities

• Laser, electron and orbital welding, do not use
  open flame, and are self contained
• Electric soldering (soldering guns used on
  electronics)
• Use of small, non portable flames in laboratories
• (If the operation of small, non
  portable flames is specifically addressed in the
  labs documentation (PHS, SWP, OP, SOP) (No Hot
  Work Permit is required)
• 1. Bunson Burners
• 2. Small 16 oz. torch in fixed position
• NOTE The site fire marshal or the Department of
  Building and Fire Safety shall make the
  determination of need for a Hot Work Permit, in
  accordance with existing Codes, if there is a
  question in reference to the type of activity
  being performed

5
Additional RequirementforHot Work Permits

• ALL welding, thermal cutting and brazing
  operations require both a Hot Work Permit (from
  SNL Department of Building and Fire Safety) and a
  Welding, Cutting and Brazing Control (WCBC)
  Permit (from Division ESH Customer Support Team)
• For Welding, Cutting and Brazing, a Hot Work
  Permit will not be issued until a WCBC permit has
  been obtained
• A WCBC is not required for a Hot Work Permit for
  soldering, grinding, open flame or hot air blowers

6
Requirements for Operators andFire Watch
Personnel

• For any Hot Work activities
• 1. Welding, cutting, brazing, soldering,
  grinding, electric arc welding, thermal spraying,
  thawing pipes, installation of torch applied roof
  systems
• 2. Tar and kettle roofing operations
• 3. Propane fired barbecue grills
• 4. Use of compressed gas cylinders for
  open flame in laboratories
• There are certain training requirements to be met
  and maintained, prior to obtaining a Hot Work
  Permit
• 1. Complete FRP-106, Hands on Fire
  Extinguisher training
• a. initially and annually thereafter

7
Requirements cont.

• SNL provides FRP-106 annually for SNL employees
  (TEDS)
• FRP-106 is available through approved vendors for
  Sandia Directed Contractors (Documented proof
  required and presented to SNL Department of
  Building and Fire Safety)
• FRP-106 from approved vendor is accepted by SNL
  Department of Building and Fire Safety, for SNL
  employees for the interim
• View Hot Work Safety video and Power Point (SNL
  Department of Building and Fire Safety)
• a. initially and annually thereafter
• Additional training may be required by the ESH
  personnel, see Section 4E Welding, Cutting and
  Brazing Safety
• It is the MANAGERS/CONSTRUCTION SUPERINTENDANTS
  RESPONSIBILITY to ensure that operator and fire
  watch personnel have received the required
  training and that training is current, PRIOR to
  applying for a Hot Work Permit

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Requirements cont

• Operator and Fire Watch personnel shall read the
  precautions on the Hot Work Permit and WCBC
  Permit (if required) and sign the Hot Work Permit

9
Requirements cont

• Members of the Work Force who Perform Hot Work
  Operations shall be
• a. Familiar with materials and/or
  equipment to be used
• b. Familiar with related hazards
  associated with Hot Work
• c. Familiar with the building fire alarm
  and fire suppression system(s)
• d. Able to activate an alarm or
  alternative method to notify the Fire
• Department in the event of a fire or
  other emergency
• Personnel Protective Equipment (PPE)
• a. Refer to ESH Manual, Chapter 6
  (Sandians)
• b. Refer to IFC Chapter 26 NFPA 51-B
  (All others)
• Ensure that necessary natural or mechanical
  ventilation is provided
• a. Refer to ESH Manual, Section 4E
  (Sandians)
• b. Refer to IFC Chapter 26 NFPA 51-B
  (All others)

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Hot Work PermitRequirements

• Managers/Construction Superintendants shall
• Designate precautions to be followed, in the form
  of a Hot Work Permit, obtained from SNL/NM
  Department of Building and Fire Safety
• Post the Hot Work Permit in a conspicuous
  location at the hot work site
• Ensure that prior to requesting a Hot Work Permit
  for hot work in high hazard areas (e.g.,
  explosives, flammable combustible
  gases/liquids, radiological), the job and site is
  reviewed by the appropriate Division ESH Team
  and an Occupational Exposure Assessment (OEA) is
  completed
• Shall consult with the site fire marshal for hot
  work in high hazard areas
• Shall complete an OEA for their employees
• Ensure that hot work activities do not exceed the
  time period for which the permit is issued
• Ensure that necessary mechanical ventilation is
  provided
• Ensure that a WCBC permit is obtained (if
  applicable)

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Hot Work PermitRequirements

• Managers/Construction Superintendants shall be
  responsible for obtaining authorization and
  approval for any of the situations noted
• Any hot work operations in areas where explosives
  are used or stored (consult the Explosives
  Safety contact person)
• Any hot work operations that must be performed
  within 35 of flammable liquids, motor vehicles
  and motorized equipment other than hot work
  equipment (consult the site fire marshal)
• Any open flame soldering, welding, or cutting
  operations on used containers (consult the site
  fire marshal)

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Hot Work PermitRequirements

• Managers/Construction Superintendants shall
  consult the site fire marshal or the Department
  of Building and Fire Safety for assistance
  during the planning stage of activities that
  require hot work to be conducted in any of the
  following
• High fire risk locations
• Fuel gas generator tanks and piping in rooms
  where fuel gas is generated
• Exhaust ducts attached to wood, rubber or fiber
  working machines and other ducts on the interior
  with a flammable residue
• Ducting in which flammable, toxic or explosive
  vapors have been or, is present
• Areas where combustible fibers are used or stored
  and in woodworking areas
• Storage tanks where flammable/combustible liquids
  are involved
• Any area where wet-cell batteries are present
• Interior/exterior where large quantity of
  combustible materials are stored
• Exterior where dry brush and vegetation is
  present
• Interior where there are openings in the floors,
  walls and ceilings between floors/rooms

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Operators Responsibilities

• Training shall be current and meet SNL
  requirements
• All hot work shall be conducted in an area that
  satisfies the requirements of the Hot Work Permit
• Hot work activities shall not be conducted within
  35 of flammable/combustible materials. If the
  flammable/combustible materials can not be
  relocated, they shall be protected by a
  noncombustible shield, fire resistant curtain,
  tarp, or blanket
• The passage of sparks or slag to adjacent areas
  containing combustible materials through opening
  or cracks in walls, floors, ducts or shafts
  within the work area shall be prevented
• The SNL Department of Building and Fire Safety
  shall be contacted at least 48 hours in advance
  to arrange for an Active Fire Protection
  Impairment Permit (FPIP) in the event that smoke
  and heat detectors need to be taken off line (due
  to smoke or dust generation)
• Consult the SNL Department of Building and Fire
  Safety at least 5 days in advance to arrange for
  an Active Fire Protection Impairment in the event
  that sprinkler and water based systems need to be
  taken off line
• Protect or shut down ducts and conveyers
• Place HOT WORK warning signs to alert other
  persons in the area of the work in progress

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Operators Responsibilities

• Ensure that all equipment is fully operational
  and in good condition
• Ensure that all gas cylinders are properly
  labeled
• Ensure that fluxes, coatings, coverings and
  filler metals are transferred to a secondary
  container and labeled in accordance with Section
  6D Hazard Communication Standard
• Remove all electrodes from the holders, locate
  the holders carefully to avoid accidental contact
  and disconnect the power source when electric arc
  welding/cutting is to be suspended for a period
  of time
• Ensure that fully charged and operable fire
  extinguisher(s), appropriate for the hazard, are
  on site. Building fire extinguishers shall not be
  removed from their hangers obtain additional
  fire extinguishers if necessary
• Ensure an adequate number of properly trained
  Fire Watch personnel are on site and in position
  prior to start of hot work activities
• Ensure that Hot Work and WCBC Permits are posted
  in a conspicuous location on site

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Operators Responsibilities

• Position material being cut so that the severed
  section does not fall on any part of their bodies
• If possible, relocate work to a safe location
• With the Fire Watch personnel, conduct a site
  inspection prior to and at completion of all hot
  work activity to ensure compliance with the Hot
  Work Permit and that no sign of fire is present.
  Sign the Hot Work Permit check list

Is this the way its done?
16
Fire Watch Requirements

• Watch for and extinguish any fires that may occur
  in the hot work area or on the operator
• Continue fire watching for 30 minutes after the
  conclusion of hot work, and during the operators
  breaks (coffee, lunch, rest room) to ensure that
  sparks do not start a fire (may be longer, as
  needed)
• Fire watching shall include the entire hot work
  area
• Assign additional personnel as fire watchers when
  hot work is conducted in areas where vertical or
  horizontal fire exposures are not observable by a
  single fire watcher to ensure that all exposed
  areas are monitored

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Fire Watchers Responsibilities

• Training shall be current and meet SNL
  requirements
• Ensure that appropriate portable fire
  extinguisher(s) are on site for the hazard.
  Building fire extinguishers shall not be removed
  from their hangers obtain additional fire
  extinguishers if necessary
• Be familiar with the hot work processes being
  conducted
• Be cognizant of the surroundings to ensure
  facility safety and property protection
• Provide for the safety of the operator
• Warn operators if hazardous conditions develop
• Be familiar with the fire alarm and fire
  suppression systems in the area of hot work
  operations
• Be able to activate the alarm system or secondary
  means of notification for the fire department in
  the event of fire or other emergency

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Fire Watchers Responsibilities

• With the Operator, conduct a site inspection
  prior to and at completion of all hot work
  activity to ensure compliance with the Hot Work
  Permit and that no sign of fire is present. Sign
  the Hot Work Permit check list
• If violations are found, they are to be corrected
  prior to the start of hot work activities
• Remain on site for 30 minutes (may be longer) to
  verify that NO fire exists

Remember, Fire Safety is the Operator and Fire
Watch Responsibility
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During an Emergency or ifInstructed to do so

• Operators and Fire Watch personnel shall
• Shut down all hot work operations
• Evacuate the area or building
• Report immediately to a Security Officer, Fire
  Department Officer or Incident Commander and
  indicate the exact location and state of the hot
  work operations
• Do Not re-enter the area or building until
  instructed by the Emergency Response personnel
• Contact SNL Department of Building and Fire
  Safety prior to resuming hot work operations to
  verify fire suppression/fire alarm systems are
  active

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Why are Hot Work ActivitiesRegulated?

• To Prevent This from Happening

January, 2008 Las Vegas, NV
Contractors performing building renovation NO HOT
WORK PERMIT
OR..
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Why are Hot Work ActivitiesRegulated?

• ..THIS

March, 2006 Littlerock, Ark.
Wal-Marts Storage Facility Unregulated Hot Work
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Where Can I Get aHot Work Permit?

• SNL/NM Department of Building and Fire Safety
• Issued from 0800 to 1200 hours, Monday thru
  Friday
• Complete and sign a HOT WORK PERMIT REQUEST
  FORM available electronically or use a hard copy
• Bring or e-mail HOT WORK PERMIT REQUEST FORM
  to
• MO-87-L, Archie Koenemund, 284-0016
  (afkoene_at_sandia.gov)
• T-8 Room 7, Carlos Trujillo, 844-1958
  (cjtruji_at_sandia.gov)
• Remember, a Hot Work Permit will not be issued
  without a WCBC Permit for welding, cutting and
  brazing
• Remember, a WCBC Permit is not required for
  soldering, open flame, or grinding
• Go to the SNL/NM Department of Building and Fire
  Safety website for information and contacts
  (http//facilities.sandia.gov/fireprot/index.asp)

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Inspection of Hot Work Locations

• Prior to and during hot work operations, the site
  shall be inspected by the Construction Observer
  and/or Department of Building and Fire Safety
• If the requirements on the Hot Work Permit are
  not being followed, the permit shall be rescinded
  and a stop work order issued
• If the hot work permit has been rescinded, the
  manager/construction superintendant shall ensure
  that violations are corrected and apply for a new
  Hot Work Permit
• The hot work operation will then be reinspected
  to ensure compliance with applicable codes and
  standards

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REMEMBER
SAFETY IS EVERYONES RESPONSIBILITY!
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The End

• Are there any questions at this time?
• Thank you and have a nice day!