Coordination exercise instructions

1
Coordination exercise instructions

• Cluster/Sector Leadership Training

2
Session objectives

• Increase awareness of the wider humanitarian and
  coordination context in which the cluster
  approach is implemented (existing UN agencies,
  government, DART, UNDAC, NGOs)
• Identify strategies and approaches for situating
  the cluster within this wider humanitarian
  response, often already underway before
  cluster/sector leads arrive

3
Exercise Back in Slomania
4
Purpose of exercise

• Demonstrate real-world coordination issues and
  challenges you will face in setting up the
  cluster approach within the wider humanitarian
  context
• Serve as input for the presentation and
  discussion which follows

5
Role Play
Minister of Emergency Situations called meeting
at 0830 tomorrow.

• Slomania Intergovernmental Working Group
• United Nations headed by RC
• International NGOs chaired by WV
• SLOCON local NGO/civil society consortium
  coordinated by SLOCON director

6
Exercise Forming Groups

• Form 4 groups
• Four volunteers to start the groups
• Stand up lets go outside where we will form 4
  groups
• Ensure mixed / diverse groups (6-7/group))
• Gender
• Different clusters
• Different agencies
• Different nationality / cultural background
• Sit at assigned tables

7
Tasks

• Back in Slomania
• Prepare for kick-off meeting called by Minister
  of Emergency Situations at 0830 tomorrow morning
• He wants to hear your ideas and proposals on how
  we can ensure a coherent and coordinated
  humanitarian response in Slomania
• Spend 30-45 minutes to agree on the
  ideas/proposals you will share at the meeting and
  identify who is to be your spokesperson.
• Each spokesperson will have 2-3 minutes to
  present at this meeting. Total meeting time is
  25 minutes.

8
Opening the Role Play
9
Role Play
Minister of Emergency Situations called meeting

• He wants to hear your ideas and proposals on how
  we can ensure a coherent coordinated
  humanitarian response in Slomania

10
Purpose of exercise

• Demonstrate real-world coordination issues and
  challenges you will face in setting up the
  cluster approach within the wider humanitarian
  context
• Serve as input for the presentation and
  discussion which follows

11
Role Play Procedures

• 25 minute meeting, each have 2-3 minutes
• Observers, based on what you hear and observe in
  this role play,
• identify potential challenges or obstacles to
  implementing the cluster approach in Slomania,
  given the existing humanitarian context and the
  stated stakeholder group positions or interests

12
Debrief

• What is the wider humanitarian context?
• Roles What were the stakeholder groups
  positions and interests?

13
Debrief Q 1

• Q How did this role play illustrate the
  challenges of situating and implementing the
  cluster approach within the wider humanitarian
  response context?
• A varying perspectives, existing coordination
  forums, Govt. need for control, NGOs will not be
  coordinated nor be held accountable,
  Heads-of-Agencies

14
Debrief Q 2

• Q What challenge might you face as a
  cluster/sector coordinator with this government?
• A Government is the lead, maintain control,
  work within existing structure

15
Debrief Q 3

• Q How do these challenges affect the way you
  introduce the cluster approach?
• A Be humble find out what already exists,
  whats missing and where you fit in.
• Focus on the principles and standards of the
  cluster approach rather than THE CLUSTER APPROACH
  as a separate coordination or institutional
  phenomena