Childrens Services Workshop

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Childrens ServicesWorkshop
Monday 1 December 2008
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General Introduction
Gavin Boyd Chief Executive (Designate)
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Purpose of Workshops Wider Process
Mark Browne ESAIT Programme Director
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• ESA
• Implementing The Change

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(No Transcript)
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Organisational Design

• Small HQ
• Regional Grouped Functions
• Local Area Teams
• (based on 11 Local District Councils)

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Overview of ESA Structure
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Possible Grouped Functions Finance Accounts Payro
ll Internal Audit HR ICT Exams and
Assessment Education Estates
Grouped Functions
Grouped Functions
Grouped Functions
Grouped Functions
Grouped Functions
Grouped Functions
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Designing ESA The Process
Vision, aims and objectives for service area
Service delivery model
People, skills, resources
Organisational structure and location
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Design Principles for ESA

• 1 Giving priority to the learning needs of young
  people
• 2 Meeting the learning needs of communities
• 3 Delivering services in a consistent, equitable
  and inclusive manner
• 4 Focused on the customer
• 5 High quality
• 6 Responsive at a local and regional level
• 7 Innovative
• 8 Providing value for money
• 9 Benchmarked against best practice
• 10 Releasing resources from back office functions
  to the frontline

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Service Delivery Models

• Regional functions
• Sub-regional functions
• Local functions
• How will it work?
• (Roles and responsibilities)

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Regional Function/Local Area Team

• Regional Function
• Providing a service across the entire
  region/entire organisation and managed from a
  single point
• Some aspects of the service may be delivered
  locally
• Local Area Team Function
• Providing a service to a local area and managed
  locally by staff in the local area team

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ESA Future Service Delivery Model
Current Service Delivery Model
Regional Delivery
Strategic and Operational Planning Budgetary
Control Procurement Contract Management Applicatio
ns/Eligibility ICT Systems Management
Information Health and Safety
Local Teams
Delivery of local services Supervision of
frontline staff Deal with local issues/local
contact Local knowledge/support to inform
operations Quality assurance/improvement
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Regional Functions

• Strategic and operational planning
• Budgetary control
• Recruitment
• Procurement
• Contract management
• Applications/eligibility
• ICT systems
• Management information

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Local Functions

• Delivery of local services
• Supervision of frontline staff
• Deal with local issues/local contact
• Local knowledge/support to inform operations
• Quality assurance/improvement

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Implementing the Change
ESA Day 1001/1501
ESA Day 1
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Engagement with the Sector
Dec 08
Nov 08
Oct 08
Outline of process to DE Oversight Board and
Transition Board
Service Delivery Models and role etc of Local
Area Teams considered within ESAIT
Discussions with DE staff and senior educatio
n staff
Workshops with service managers and unions
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Purpose of Day

• At 2nd stage of 4 stage process
• Focus is on future service delivery models
• Transition issues come later
• Purpose is to test proposals

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• QUESTIONS/
• COMMENTS

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• Childrens Services
• Future Service Delivery Model
• Mark Browne
• ESAIT Programme Director

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Childrens Services Scope

• SEN/Educational Psychologists/Behaviour Support
• Speech and Language Therapy etc
• Education Welfare Service
• EOTAS/AEP/Home Tuition
• Looked After Children
• Inclusion and Diversity
• Childrens Mental Health/Counselling
• Health Education/SAMs
• Early Years
• Youth Service

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Childrens Services Context

• SEN Review
• Inclusion and Diversity Service
• Physical and Emotional Health and Well-being
• Counselling Initiative
• Extended Schools
• Priorities for Youth
• 0-6 Strategy/Early Years

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SEN REVIEW

• Continuum of provision for diversity of need
• Minimise barriers to learning
• Enhanced role for schools (delegated funding for
  more in-school support)
• Greater collaborative working
• Enhanced professional development
• More effective partnerships
• Move to co-ordinated support plans

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SEN REVIEW ROLE OF ESA

• Provide settings to cater for diversity of need
• Provide appropriate support services (set up and
  maintain MGs)
• Deliver training and support for teachers and
  schools
• Ensure trained LSC in all schools
• Monitor and audit provision
• Monitor school performance iro SEN

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Priorities for Youth

• To form the basis of a new strategy for the youth
  service
• To identify the main issues facing youth work
• To determine the priorities on which to focus,
  prior to and beyond ESA
• Initial phase of engagement ended 15 October
  2008 findings to be published

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Implications for ESA

• Creating a coherent youth function (Youth
  Council, ELB etc)
• Integrated delivery of youth services
• Integration of youth with related services
• Taking forward priorities for youth when
  identified

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0-6 Strategy Early Years

• Currently being developed
• Purpose
• To set out a clear vision for early years
• To ensure consistency with national and
  international frameworks
• To draw on research and good practice elsewhere
• To identify suitable structures for service
  delivery

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Implications for ESA

• Expansion of service coverage
• Improve coherence and consistency of standards
• Greater integration of service delivery

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Regional Functions

• Strategic and Operational Planning for all
  Childrens
• Services
• Assessment of need and allocation of resource in
  context of area planning and community planning
• Pre-school education expansion programme
  allocation and monitoring of places
• Strategic management of youth service including
  development and management of youth strategy
• Finance and Budgetary Management
• Management and monitoring of central budget for
  the respective service area
• Delegation of a small budget to local teams with
  appropriate guidance and approval limits

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Regional Functions

• Contract Management
• Management of contracts eg counsellors
• Staffing
• Identifying staffing needs
• Liaising with HR to ensure positions are filled

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Regional Functions

• Common Approaches, Processes, Procedures
• Operation of a common funding scheme to ensure
  consistency and equity in the allocation of
  funding for youth services
• Allocation of pre-school places through the
  Pre-School Education Expansion Programme
• Establish framework for operation of SEN policy
  eg processes, procedures and timescales

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Regional Functions

• Standards and Performance
• Standards staff qualifications, accommodation,
  health and safety etc
• Performance participation, access, volume, unit
  cost
• Monitoring of performance against targets and
  standards eg youth projects, special educational
  needs, early years
• Management Information
• SENMIS
• Information on all youth groups/youth centres
  under the management of, or registered with, ESA

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Regional Functions

• External Links to Other Agencies
• Social Services eg child protection service
• Partnerships with early years organisations and
  providers eg Childcare Partnerships, Health and
  Social Care Trusts
• DHSSPS, Probation Services etc
• Communication and Promotion Activities
• Promoting the activities of the youth service and
  improving accessibility for all
• Promoting awareness of the range of early years
  services available and access arrangements
  through a range of media
• Co-ordination of media queries, AQs, drawing on
  information gathered from local teams if required

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Local Functions

• Local Delivery of Services and Support
• - Delivery of SEN/educational psychologists/
• behaviour support/education welfare
  service/EAL
• - Advice and support eg pastoral care, child
  
• protection, extended schools
• - Delivery of youth programmes and activities
• - Planning of 0-6 provision
• Supervision of Frontline Staff
• - Management and co-ordination of staff in local
  
• area eg EWOs, behaviour support, youth
• workers

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Local Functions

• Dealing with Local Issues/Local Contact/Local
  Knowledge
• - Day to day advice regarding the services
  available
• - Point of contact for service users and local
• community
• - Identification to regional function of issues
  and
• concerns presenting in local area
• External Links
• - Maintain links with local external agencies
  and
• professionals eg Health Social Care
  Trusts, Local
• District Councils, Childrens Planning
  Committees,
• DSD etc

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TABLE DISCUSSIONS
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AEN - Issues for Discussion

• Do you agree with the regional/local split of
  responsibilities?
• What opportunities does ESA present for more
  integrated delivery of Childrens Services?
• What needs to be done to realise these
  opportunities?

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Youth Issues for Discussion

• Do you agree with the regional/local split of
  responsibilities?
• What do we need to do to develop a coherent youth
  service function within ESA?
• What opportunities does ESA present for
  integrating the delivery of youth services with
  other childrens services?

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Early Years Issues for Discussion

• Do you agree with the regional/local split of
  responsibilities?
• What do we need to do to bring consistency and
  further improve the quality and coherence of
  early years services?
• What opportunities does ESA present for
  integrating delivery of early years services with
  other education and childrens services?