Associated Students Annual Budget Workshop

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Associated Students Annual Budget Workshop

• Tuesday, Oct. 16
• Wednesday, Oct. 17
• Thursday, Oct. 18

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Why this workshop?

• Introduction
• Annual Budget Calendar
• How funds collected
• Why apply?
• What to include in request
• Application Overview
• Guidelines for filing
• How do budgets get evaluated

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Introduction

• A.S. sponsors over 200 clubs, organizations
  programs yearly.
• Funds are allocated so you can put on programs
  that enhance campus life spirit.
• We want to make sure every club and Organization
  receives support but do not want to be the only
  source of money.

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Budget Calendar

• First Step You are here today
• 2nd Step November l4, budget due in A.S. office
  by 445
• 3rd Step January17-18, 22-23, mandatory budget
  hearings
• 4th Step January 24 Deliberations
• 5th Step March, A.S. President receives finance
• recommendations
• 6th Step March - April, Senate reviews
  finalizes all
• budgets
• 7th Step May, You are notified about your budget
• 8th Step July 1, 2002,, New Fiscal Year Begins
  pick up
• signature card in A.S.
  Business Office

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A.S. Budget Components

• Intercollegiate Athletics 31.00
• Childrens Center Construct Op 5.75
• Financial Aid 2.00
• ARRA .50
• A.S. Clubs, Organizations Adm. 20.75
• TOTAL FEE/STUDENT/SEMESTER 60.00

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What goes in the paper request

• Overview history of your club, organization or
  program
• Outline of your proposed annual program
  summarizing each activity
• Annual program outline expenses for each event
  broken down into A.S. expense categories
• Annual program outline revenues for each event
• Totals for each A.S. expense category, total
  revenues. and the amount your are asking from
  A.S.
• Please keep your proposal within 2 pages.

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Request Categories

• Personal Services Contracted
• Printing Duplicating
• Supplies General Expense
• Postage
• Travel
• Equipment Rental
• Insurance
• Grants-In-Aid(Scholarships)
• Other

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Guidelines for filing

• Three required signatures person in charge, the
  advisor, and a sponsoring senator.
• Original, 10 hard copies (stapled 3 hole
  punched) and computer disk are due by 445 p.m.
  on Wednesday, November 15, 1999, in the A.S.
  Office USU 100

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Budget Evaluation

• Benefit to students
• Cost per student participating/benefiting from
  program
• Evidence that a diligent search has been
  conducted for funds outside of A.S.
• Number of students involved in plans/assisting
• Content of request Is the budget proposal
  complete? Is the money requested in the proper
  category? Are items requested that A.S. doesnt
  fund?
• Success of group in past programming

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A.S. will not fund

• FOOD PURCHASES/PREP, SUPPLIES
• DECORATIONS PARTY ITEMS, FLOWERS
• AWARDS, PLAQUES, CERTIFICATES
• NEWSLETTERS
• LETTERHEAD STATIONERY
• BANNERS, T-SHIRTS/CLOTHING
• DJS
• CONFERENCE TRAVEL FUNDS (must be applied for
  through Unallocated Reserves)

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Questions?