Improving Data Quality

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Improving Data Quality

• Tuscaloosa County School System
• STI Office/District, McAleer PR

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What is data quality?

• A term that indicates one or more pertains to
  issues of accuracy, integrity, cleanliness,
  correctness, completeness, and consistency. The
  quality of data is often evaluated to determine
  usability and to establish the processes
  necessary for improving data quality.

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How can data quality affect a school or district?

• Incorrect or incomplete data information could
  result in the following for a school or a
  district
• Loss of funding
• Loss of teaching and staffing units
• Incorrect reporting
• Inaccurate assessment of students
• Student and staff safety

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Examples of bad or incomplete data

• Errors with Free Reduced lunch status
• Incomplete student demographic data
• Incomplete teacher or staffing data
• Duplicate employee or student identification
  numbers
• Inconsistent use of address for student and
  parents
• Failure to verify key data fields
• Incomplete medical or emergency contact
  information
• Use of non approved courses numbers

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How to improve the quality of your data

• Be consistent, use the same format for the entry
  of each record.
• Accuracy, make sure the information you are
  entering is correct. Dont makeup information to
  complete the process.
• Use the data fields for the purpose that they
  were intended (see next slide).
• Check for record completeness.
• Do not make changes to district or state required
  data fields. (This includes calendar, discipline
  codes, course numbers and system level passwords)

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Get the big picture

• With the State-Wide implementation of STI Student
  Management the STI program is here to stay.
• Understand that the information you enter flows
  to the district then to the state.
• All data collected is used for data driven
  decisions that can affect you and your school.
• Take ownership of your data.

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STI Office LEAPS Reporting
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Why is STI Office necessary to produce LEAPS
reporting?

• New for 2004/2005 all districts are required to
  report LEAPS information to the State via the STI
  LEAPS Reporting Interface.
• STI Office will provide scheduling information
  for all certified school personnel with object
  codes 010, 011, 013, 052 083.
• Teacher information from STI Office along with
  their schedules will be uploaded to the district
  office during the daily import routine.
• Once the information is accumulated at the
  district level, a sub-routine will be performed
  to import Payroll data from the McAleer
  accounting system into the STI District database.
  
• Error checks will then be performed to verify
  data accuracy. Once the file passes all error
  checks it will be sent to the State.
• Implementation is scheduled for the middle of
  September, 2004.

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What is required for LEAPS in STI Office?

• At this time the State is still working on all
  necessary requirements. What we know is that the
  following fields within the Teacher section of
  STI Office will be required. Along with their
  schedule and courses taught.
• More information will be sent when it becomes
  available.

• Teacher SSN
• Teacher Last Name
• Teacher First Name
• Teacher Middle Name or Initial
• Employee Type
• DOB (Date of Birth)
• Race
• Gender
• Schedule and Courses Taught
• State Course numbers assigned to district
  numbers.
• Schedules for Aids or Para-Educators.

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Questions Answers? ? ?