Time

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Time

• Balancing Family and Job

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Hope to glean from today

• More productivity in my limited time.
• How to make meetings more interesting, yet
  efficient by being creative.
• Anything that can help with time management.
• Better ways to prioritize time and ways to more
  creative solutions.
• Better time management.
• How to spark / enhance ones creativity when one
  has a tendency to focus on the details/policies
  and procedures.
• How to creatively manage time better.
• How to better use and prioritize limited time.
• How to cut people off diplomatically. How to
  plan a long term 6-12 month project

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To have enough time to do the important things

• Control
• Manage

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Best Use of our 24 Hours

• Clock Time
• Biological Time
• Psychological Time

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Tools of Time Management

• Evaluating your use of time
• Setting priorities
• Planning for effective use of time
• Using time more effectively
• Creating more time
• Avoiding distraction

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Taking Control

• Cut out less important activities
• Events
• People
• Feelings

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Why we dont manage it

• Dont know about it
• Too lazy to plan
• Enjoy the adrenaline rush of tight deadlines
• Enjoy crisis management

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Barriers to time management

• Unrealistic time expectations
• Telephone
• Watching TV
• Use of short blocks of time
• Breaks.vacations
• Impatience

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Goals and Priorities

• Determine what you really want to accomplish
• A goal that is not in writing is a wish

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Goals

• Some require financial means
• Some require time and commitment
• Short and Long Term
• Go slow to go fast to go far

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Plan Your Days

• Set aside a small part of every day for planning
  and reviewing your plans.
• When?

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A Stuff to Do List

• Pay power bill
• Policy Governance Workshop
• Evaluation materials
• Pick up prescription
• Do laundry
• Clean bathroom
• Update address book
• Monthly report
• Call Panel presenters
• Hair Cut
• Review Task Force Notes
• Read When Teams Work Best
• Agenda Items for Board Mtg

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Ranking my goals

• A. Must do (very important)
• B. Ought to do (semi-important)
• C. Hope to do (not too important)

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Stuff to Do List

• A. Pay power bill
• A. Policy Governance Workshop
• C. Evaluation materials
• B. Pick up prescription
• B. Do laundry
• C. Clean bathroom
• B. Update address book
• C. Monthly report
• A. Call Panel presenters
• B. Hair Cut
• A. Review Task Force notes
• C. Read When Teams Work Best
• A. Agenda Items for Board Meeting

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Rank your goals

• Do your must do activities during your prime time

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Eliminate Time Bandits

• We spend too much time on Cs
• We pretend Bs are As
• We avoid As

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• Dont forget to put time on your list for your
  short-term goals
• One time activities which will help you reach
  your goals
• Put yourself on your to do list

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Time Savers
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Time Savers

• Keep a notebook and calendar with you at all
  times
• Concentrate on one thing at a time
• Tune out interruptions
• Use waiting time wisely
• Start your day by getting up earlier
• Schedule appointments on the same day

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Time Savers

• Take advantage of specials on products and
  services
• Post a list of main dishes
• Make a special place for reminders
• Make a list of important numbers
• Buy clothes that dont need ironing
• Get everyone low-maintenance haircuts
• Plan to avoid last minute rush

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Barriers to clock control

• Procrastination
• Perfectionism
• Fear of Saying No
• Clutter
• Preoccupation with Past

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Coveys Technique
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Quadrant III
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Quadrant IV
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Quadrant I
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Quadrant II
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Time Management with Kids

• Morning Routine
• Its like waking a bear from their cave.

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What you can do

• Get up early
• Make a chart
• Dont demand perfection
• Go slow to go fast to go far

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After School

• Spend time with child when they first see you
• Postpone homework until after dinner
• Talk with your children while playing

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After Dinner

• Dedicate time to complete school work
• Be a gatekeeper of fun distractions
• Avoid power struggles

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Time management

• Is a learned behavior
• Is connected to good and bad choices
• Is integral to financial management
• Is integral to self management
• Is a technique to control ones life
• Is a learnable behavior

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Bedtime

• The key is to make bedtime a calm and enjoyable
  transition
• Create a bedtime chart
• Develop plans for the Ineedas

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How Can I Make Better Use of Time?

• Break old habits and make new ones
• Commit to developing the new habits
• Start now

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• Analyze your time for one week
• Set a goal to eliminate time wasters
• Learn to read faster
• Learn to listen better
• Keep meetings short

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Good Time Management Habits

• Determine your goals and priorities
• Consolidate similar tasks
• Remember 80/20 rule
• Delegate and develop others
• Make use of waiting time
• End procrastination
• Reduce meeting time
• Learn to say no

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• Control the phone and chit chat
• Get a scale
• Set deadlines for yourself
• ABC everyday
• Make positive progress on one time goal every day
  
• Remember that attitudes may counter good time
  management

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Create something astonishing