District 5930

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WELCOME

• District 5930
• TEAM
• TRAINING SEMINAR
• February 25, 2006

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INTRODUCTION

• Name
• Home Town
• Club
• Classification
• Number of Years in Rotary
• 2006-2007 District Office or Committee

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DISTRICT 5930

• Why Are We Here?
• Leadership 2006-2007

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The District A Definition

• A district shall exist solely to help the
  individual Rotary club advance the Object of
  Rotary.
• Manual of Procedure

Assistant Governor Workshop Session 1 1-F
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Learning Objectives

• Elements of an Effective Rotary Club
• New standing committees their functions
• Benefits of Developing an Effective Rotary Club

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We Rotarians

• Do all the good you can,
• by all the means that you can,
• in all the ways that you can,
• in all the places that you can,
• to all the people that you can,
• as long as you can.
• John Wesley

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To Have a Great Year!

• If it is to be
• it is up to me!
• Robert Schuler

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Bill Boyd
06-07 Theme
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District Leadership Plan
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Rotary Leaders

• District Leaders
• District governor
• District governor-elect
• District committees
• Past district governors
• Assistant governors
• Club Leaders
• Club presidents
• Club secretaries
• Club committee chairpersons

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District Officers2006-2007

• District Governor- Marilyn Spencer
• Southside
  Corpus Christi
• Governor-Elect- Tom Moore, McAllen North
• Governor-Nominee- Russell Cain, Port Lavaca
• Secretary-Nancy Ross, CC Sunrise
• Treasurer-Kathy Funk-Baxter, Southside CC
• Parliamentarian-

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Assistant Governors

• Area 1 (Matagorda) Annette Alonzo
• Calhoun County, Edna, Ganado, Port Lavaca,
  North Side Victoria, Victoria, Victoria Sunrise
• Area 2 (Victoria) Joe Truman
• Goliad, Victoria, Victoria Northside,
• Victoria Sunrise
• Area 3 (Northshore) J. D. Simpson
• Port Aransas, Portland, Rockport, Sinton,
  Taft

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• Area 4 (Corpus Christi Bay) Dennis Roberts
• Aransas Pass, CC Sunrise, CC Evening,
  Ingleside
• Area 5 (Corpus Christi) Ellison Crider
• Corpus Christi, Padre Island CC
  Southside CC, West CC
• Area 6 (Oil Patch) Elva Short
• Alice, Freer, San Diego, Three Rivers

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• Area 7 (Brush Country) Lisa Brown
• CC Northwest, Falfurrias, Kingsville,
  Kingsville Sunrise,
• Area 8 (Lower Valley) Minerva Simpson
• Harlingen, Harlingen Sunburst, North
  Harlingen, Raymondville, San Benito
• Area 9 (Brownsville) Albert Perez
• Brownsville, Historic Brownsville, Brownsville
  Sunrise, North Brownsville, Port Isabel

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• Area 10 (Middle Valley) Martha Noell
• Donna, Edcouch-Elsa, Edinburgh, Weslaco
• Area 11 (McAllen) Tony Rivera
• McAllen, McAllen Centennial,
• McAllen North, McAllen South
• Area 12 (Upper Valley) Lauro Solis
• Mission, Pharr, Rio Grande City,
• West Hidalgo County

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• Area 13 (Laredo) Gilbert Serna
• Laredo, Laredo Day Break
• Laredo Gateway, Laredo Under Seven Flags

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Model 2 Direct Communication with Clubs

• Governor

DistrictCommittees
Assistant Governor
Club
Be sure to copy other district leaders on
correspondence to clubs, as appropriate.
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Points of Communication

• Devise strategies that help clubs meet their
  goals.
• While focusing on your area of concern, take
  advantage of potential interactions among
  district committees.
• Establish a clear communication protocol with
  club and district leaders.

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Timeless Principles
What are some of the common characteristics of
effective clubs?
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Effective Clubs are able to
Sustain and Grow Membership
ImplementSuccessfulServiceProjects
Develop Leaders Past the Club Level
Support The RotaryFoundation EREY
Efficient Club Administration
Four Avenues of Service
FELLOWSHIP !!!
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Club Leadership Planor Developing an Effective
Club

• Recommended Administrative Structure for Rotary
  Clubs

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Purpose

• The purpose of the Club Leadership Plan is to
  strengthen Rotary at the club level by providing
  the administrative framework of an effective
  club.

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What is An Effective Rotary Club

• Sustains and/or increases its membership base
• Implements successful projects that address the
  needs of its community and communities in
  other countries
• Supports The Rotary Foundation through program
  participation and financial contributions
• Develops leaders capable of serving in Rotary
  beyond the club level

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Features

• Extension of the District Leadership Plan to the
  club level
• Provides list of steps clubs should take to
  implement the plan
• Fosters continuity and consensus among leaders
• Includes simplified list of standing club
  committees that are supported by the district
  structure
• Supported by the new Recommended Rotary Club
  Bylaws
• Is not mandatory
• Recommended for new or struggling Rotary clubs

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RI Recommended Standing Committees
Club Board of Directors
The Rotary Foundation
Service Projects
Club Administration
Club Public Relations
Membership

• Alumni
• Annual Giving
• Grants
• GSE
• Permanent Fund
• Scholarships
• PolioPlus

• Community Service
• International Service
• Vocational Service
• World Comm. Serv.
• Youth
• Human Development
• Environment

• Attendance
• Club Bulletin
• Club Service
• Fellowship Activities
• Magazine
• Program

• Classifications
• Membership
• Membership Dev.
• Rotary Information

- Public Relations
Additional committees can be appointed as needed
on an annual basis
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Resources

• District governor
• Assistant governors
• District committee members
• Club Leadership Plan (EN-245)
• Club Leadership Plan policy
• Recommended Rotary Club Bylaws
• Planning Guide for Effective Rotary Clubs
• Leadership Development Training Cycle

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Effective Clubs are able to
Sustain and Grow Membership
ImplementSuccessfulServiceProjects
Develop Leaders Past the Club Level
Support The RotaryFoundation EREY
Efficient Club Administration
Four Avenues of Service
FELLOWSHIP !!!
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Working With Clubs
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Minimum Standards for Clubs

• Paying dues
• Meeting regularly
• Subscribing to THE ROTARIAN or approved
  regional magazine
• Implementing service projects that address
  local and/or international community needs
• Receiving the visit of the governor, assistant
  governor, or other officer of Rotary
  International
• Maintaining appropriate liability insurance,
  or paying for liability insurance with the
  semiannual report (USA only)

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Assistant Governor ResponsibilitiesDistrict
Level

• Develop district goals.
• Advise governor-elect on district
  committee selections.
• Represent governor at club assemblies
  related to the Official Visit.
• Schedule and plan for the governors visit
  to your clubs.
• Provide updates on club strengths and
  weaknesses.

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Assistant Governor ResponsibilitiesClub Level

• Assist presidents-elect in formulating effective
  club goals.
• Monitor clubs performance in respect to
  service.
• Develop club leaders for service at the district
  level.
• Hold regular meetings with club presidents and
  secretaries to discuss strategies to meet
  club goals.
• Identify clubs in need of special attention.
• Recognize outstanding projects and Rotarians.

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Planning Guide for Effective Rotary Clubs Key
Information

• Facilitates club and district interaction at
  district training meetings
• Utilized at PETS and the district assembly
• Helps clubs establish goals for the year
• Suggests strategies to attain goals
• Submitted to the district governor or
  assistant governor by 1 July
• Enables leaders to track club progress

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District Committees

• Work closely with club leaders
• Serve specific functions
• Carry out the goals of the district
• Work with RI and Foundation committees and task
  forces
• Have unique roles and responsibilities

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District CommitteesWorking with Clubs

• Monitor club progress offer support as
  appropriate
• Encourage support of district goals
• Educate clubs about available resources
• Identify and recognize outstanding
  clubs and individuals

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Working with Clubs

• Know the clubs.
• Be proactive.
• Share success stories.
• Be an expert know of available resources.
• Develop a key committee message.

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Resources
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District-level Resources

• District governor
• Assistant governors
• District committees
• District trainer
• Past district leaders
• District Directory
• District Web Page www.rotary5930.org

Collaborate whenever possible.
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Club-level Resources

• Club committees
• Club members
• Leaders and members of other clubs
• Spouses and family members of club members
• Past club leaders
• Community resources

Encourage clubs to draw on their own strengths
and experience.
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RI Resources

• Official Directory
• RI Catalog
• Manual of Procedure
• THE ROTARIAN or regional Rotary Magazine
• Rotary World
• Rotarys Web site at www.rotary.org
• District Web site at www.rotary5930.org
• Zone Web site at www.zones25-26.org

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Rotary Resource Challenge

• Review the publications and materials distribute
  d.
• Select items and excerpts from the materials
  that your committee can use to help clubs.
• Think of ways in which these items and excerpts
  can be used most effectively.
• Share your ideas with the group.

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Calendar

• Year 2006
• March 23-26 PETS, Dallas
• April 27-May 1 District Conference, Cruise
• May 20 District Assembly, Kingsville
• June 11-14 International Convention,
• Copenhagen
• June 12 Scholarship applications due
• June 24 Scholarship Selections, Corpus Christi
• June 24 Governors Installation, CC
• Sept. 25-30 Rotary (Zones 25-26)Institute,
  Denver

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Calendar (cont.)

• Year 2007
• January 5-6 ASETS, Austin
• January 26-28 RYLA, Lake Mathis
• March 22-25 PETS, Dallas
• April 17-21 District Conference,
  Corpus Christi
• May 19 District Assembly, Kingsville
• June 17-20 International Convention
• Salt Lake City
• June 30 Governors Installation,
  McAllen

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Budget

• Presented at PETS
• To Be Approved by the Presidents-Elect
• At the District Assembly

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Presidential Citation
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Proposed District Goals

• By Committee

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DISTRICT AND CLUB SERVICE
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District Conference

• Co-Chairs Lola Clary-Blair Southside Corpus
  Christi
• Debra Bruce-Corpus Christi
• Date April 17-21, 2007
• Location Corpus Christi

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Public Relations Newsletter Editor

• Chair /Editor Jack Whitmire
• Victoria

To make known the work of Rotary in general and
the district in particular through the print and
electronic media to keep district Rotarians
informed through the Newsletter, web site and
Directory to promote the International
convention
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District Directory

• Chair Tom Moore
• McAllen North

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Webmasters

• Chair David Jennifer Bailey
• Port Aransas

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Membership Development Retention

• Chair Terri McGraw
• Laredo

To encourage and assist clubs in obtaining new
members and in keeping existing members, with a
goal of increasing club size by 5 and of
sustaining practicable existing club enrollment.
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District Training

• District Trainer Dalton Bigbee
• Kingsville

The District Trainer conducts instructional
meetings, seminars, the District Assembly and
PETS and advises clubs on new member orientation
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Training Team

• Dalton Bigbee-Kingsville
• F. J. Brewerton
• Terri McGraw-Laredo
• Andy Hagan-Brownsville Sunrise
• Billy Settles-Victoria Northside

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DISTRICT ASSEMBLY

• Chair Dalton Bigbee-Kingsville
• May 20, 2005
• Kingsville, Texas A M Student Union
• 9 a.m.
• ALL officers, directors, and service chairs of
  your clubs should attend
• New Rotarians

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Historical

• District Historian Gerry Robins
• 
  Kingsville

The Historian maintains records, memorabilia and
artifacts for the benefit of the district and the
clubs with the cooperation of Texas AM,
Kingsville
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District Fund Raising

• Chair Bill Janecek

Raises funds to support district-wide projects
and humanitarian, health and benevolent programs
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District Advisory Finance

• Chair Jorge Verduzco-Laredo Daybreak
• Parliamentarian

Advises the District Governor adopts and
oversees the District Budget participates in
Rotary legislative concerns and the Legislative
Assembly maintains a College of Governors for
past district leadership
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YOUTH ACTIVITIES
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Interact Rotaract

• Rotaract
• Chair Vivian DawkinsSouthside CC
• Interact
• Chair George SaenzLaredo Gateway

Looking forward to have a chapter in each High
School and College in the district. Sponsor and
conduct the Annual Interact/Rotaract Conference
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4 Way Test Speech Contest

• Chair Richard Vaughan
• Weslaco

Each club has a contest areas have
semi-finals Finals at District Conference
scholarship prizes
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Chair Eddie Garcia, C C Club

• Date Jan 26-28, 2007
• Location Lake Mathis

Rotary Youth Leadership Award A weekend
experience for High School students with a goal
to expand district-wide participation In the
leadership team and in student attendance
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Community Service
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Adoption Awareness

• Chair Lionel Betancourt
• San Benito

Holds picnics across the district in conjunction
with the Texas Department of Human Services to
foster and enable the child adoption process
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Health Services

• Chair Elaine Hernandez
• McAllen Centennial
• Co-Chair Armando Avalos
• Corpus Christi Sunrise

Have clubs participate in Shots Across Texas
and other programs work with the US-Mexico
Border Health Commission to help build a
bi-national partnership for Tuberculosis
prevention and control
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Literacy

• Chair Donna Bentley
• Victoria Sunrise

To encourage and assist clubs in starting and
implementing literacy programs for their community
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Vocational

• Chair Gail Hoffman
• Corpus Christi

To make real and implement the Second Object of
Rotary regarding ones work and occupation to
explore the Pride of Workmanship Award
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World Community Service
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Youth Exchange

• Chair Ella Kleinsmith
  Southside Corpus Christi
• Co-chair Tamara Sanchez
• Edinburg
• Abuse Prevention Officer
• Jim Deuser-McAllen

A Rotary sponsored high school level
international student exchange, not at Rotarys
expense
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Friendship Exchange

• Chair Tom Moore
• McAllen North

A Rotary sponsored international family two-way
exchange, not at Rotarys expense
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Rotary Scouting

• Chair John ThurstonCorpus
  Christi

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Water Management

• Chair Thomas Rodriguez
• Laredo Daybreak

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Rotary Foundation
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Foundation Committee

• General Chair Billy Settles-Victoria Northside
• GSE FJ Brewerton-Edinburg
• Scholarships-Art Zeitler-Corpus Christi
• Permanent Fund FJ Brewerton-Edinburg
• Grants John Bedgood-Alice
• Polio Plus Jo Anne Settles-Victoria Sunrise
• Annual Giving Andy Hagan-Brownsville Sunrise
• Alumni Jim Moore-Laredo Daybreak

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Rotary FoundationAnnual Giving
Chair Andy Hagan Brownsville Sunrise

• Standard
• 100 per member

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Every Rotarian, Every Year
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Your support is critical for a peaceful and
prosperous world during Rotarys Second Century
of Service
Thank You!
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Rotary FoundationGoals

• 230,000 Annual Giving
• Establish a Paul Harris Society in District 5930
  

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Permanent FundEndowment

• Chair F. J. Brewerton
• Edinburg
• To inform and encourage members to Participate as
  Benefactors and Bequest Society members

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Polio Plus

• Chair Jo Anne Settles
• Victoria Sunrise

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Polio Reduction 1988-2003
1988-125 countries 350,000 cases
2005- 1802 cases
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PolioPlus

• More than 2 billion children received oral polio
  vaccine since 1985
• 2002-03 PEFC raised over US111 million
• Rotary will have committed nearly US600 million
  to eradicate polio

Every Rotarian, Every Year
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Scholarships

• Chair Art Zeitler
• Goals Award 52,000 for Ambassadorial
  Scholarships, University Teachers Grants
• or Cultural Scholarships--World Peace Scholars
• Dates Submittal June 12, 2006
• Interview/Selection June 24, 2006

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Humanitarian GrantsWorld Community Service

• Chair John Bedgood
• Alice
• Goal To work with all clubs in the District in
  developing and implementing International Service
  Projects

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District Simplified Grants

• Utilize a portion of the districts DDF to
  implement projects
• 20 of DDF
• Direct Rotarian involvement
• Implementation
• Oversight of grant funds
• Humanitarian Endeavors
• Local community
• International service

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Individual Grants

• Support travel
• Planning or implementing service projects
• Direct Rotarian involvement
• Participants
• International Club
• Host Club
• Maximum award of 6,000 per activity
• Funding based upon length of stay

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Matching Grants

• Address humanitarian conditions that benefit a
  community in need
• 11 match for DDF and 0.51 match for cash
  contributions
• Direct Rotarian involvement
• Host sponsor
• International sponsor

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Matching Grants Continued.

• Matching Grants
• 5,000-25,000
• Major Matching Grants (Competitive)
• 25,001-150,000

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Group Study Exchange

• Chair F. J. Brewerton
• Edinburg
• Co-Chair Gilbert Serna
• Laredo Gateway

A Rotary funded international four week exchange
for non-Rotarian young adult professionals-
during 2006-2007 with District 4190 Vera Cruz,
Mexico
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Alumni

• Chair Jim Moore
• Laredo Daybreak

Develops and maintains a list of TRF program
alumni for the purpose of enhancing the district
with resource person and potential Rotarians
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Council on Legislation 2007

• Proposals must be presented at the District
  Conference 2006

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Characteristics of an Effective Goal

• A goal should be
• Achievable
• Challenging
• Shared
• Measurable

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Strategies for Achieving Goals

• Develop action steps
• Delegate responsibility
• Establish a timeline
• Determine criteria for measuring progress
• Utilize tools and resources
• Evaluate progress learn from experience

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Challenges and SolutionsA Sample
Challenges
Possible Solutions

• Encourage club leaders to attend training
  meetings help them set realistic goals for
  the year
• Aid club leaders to develop interesting club
  programs and meaningful service projects

• Inexperienced club leadership
• Inactive membership

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District Wide Concerns

• What are some of the issues and/or concerns that
  you would like to discuss?
• How can we address these concerns?

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Assistant Governors
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Rotary District 5930Assistant Governors Training

• Whats Important?
• Good working relationship
• Good Communications
• Good Support
• Good follow up and follow through
• Dependability

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Rotary District 5930

• Assistant Governors Training
• Needs of the District Governor
• 1. Help your clubs prepare for the Governors
  annual visit.
• Remember the five Ps.
• Prior Planning Prevents Poor Performance

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Needs of the District Governor

• 2. Be the liaison between the District Governor
  and your area clubs.
• 3. Be the person who knows the local situation
  and can work with the local clubs throughout the
  year.
• 4. Provide local and consistent help in
  promoting the District Governors goals and
  promoting District functions.

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Needs of your Area Clubs

• 1. Helping your clubs be successful.
• a. Getting to know them through regular
  visitations.
• b. Getting to know their members.
• c. Keep them informed on what is going on
  in the district.

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Needs of your Area Clubs

• d. Keep them informed on what programs are
  important to the Governor during his year.
• e. Make sure club Goals and Objectives are
  prepared and sent to the Governor as requested.

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Needs of your Area Clubs

• 2. Help your clubs prepare for the Governors
  visit.
• This will be covered in detail in the next
  segment.
• 3. Help your clubs get their messages to the
  District Governor.
• 4. Help your clubs with any issues that
• can be handled locally

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Needs of your Area Clubs

• 5. Help your clubs in filling district
  committees and/or appointments.
• ie GSE program, Exchange students, Rotary
  Foundation.

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Needs of your Area Clubs

• 6. Help your clubs get involved at the
  District and International level.
• a. By making them aware of programs
  being offered.

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Needs of your Area Clubs

• 7. Contact each Club President and encourage
  their attendance at District functions.
• a. PETS
• (President-Elect Training Seminar)
• b. District Conference
• c. District Assembly
• d. Special Foundation Programs
• e. Other Items

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The Governors Visit

• 1. Visit the club prior to Governors visit.
• a. Visit your Rotary Club four weeks prior to
  the Governors visit.
• b. Recommend the club president meets with
  his officers, directors,and lane chairmen two
  weeks prior to Governors visit.

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The Governors Visit

• c. Make sure the visiting club is prepared and
  have their plan in place.
• d. Urge attendance at both the Club Assembly
  and regular meeting.
• e. Urge the wearing of their badges for
  identification.

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The Governors Visit

• f. Mention the courtesies extended to the
  Governor and the Governors wife.
• g. Make arrangements for room and travel
  expenses.

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The Governors Visit

• 2. Discuss with the visiting club president
  about providing the Governor and his wife with
  some area activities of interest if there is
  time afforded.
• a. Make sure the Governor is notified in
  advance if activities will be entertained.

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Memo of Club Visit Key information

• An official record of a clubs progress for the
  year
• Measures a clubs effectiveness
• With the Planning Guide for Effective Rotary
  Clubs, it tracks progress towards club goals
• Helps the assistant governor identify ways to
  best support each club
• Encourages clubs to make practical changes to
  the strategies devised to achieve club goals
• Final version due to the district governor by 15
  May

Assistant Governor Workshop Session 2 2-C
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Club Visits versus Official Visits

• During club visits, the assistant governor
• assesses clubs progress toward it goals
• Evaluates the effectiveness of a clubs various
  strategies
• suggests solutions to various issues
  challenging the club
• utilizes the Memo of Club Visit

• During an Official Visit, the governor
• motivates club members to participate in
  club activities and service projects
• focuses attention on important Rotary issues
• pays special attention to weak and struggling
  clubs
• recognizes outstanding club projects and the work
  of individual Rotarians

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Conducting a Club AssemblyImportant
Information for the District Governor
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