Event Management Tools

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Event Management Tools

• NTC 2007 February 2007
• Leland Design
• lelanddesign.com

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Leland Design

• San Francisco Bay Area Web and Database Design
  Firm, with a focus on smaller nonprofit
  national/international organizations.
• Eric Leland
• Director
• Leland Design
• lelanddesign.com
• eric_at_lelanddesign.com

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Breaking down Events
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Event Access

• Free, Public and Informal
• You just need to get the word out! Let all come
  who may!

Free, Public but RSVP You need to estimate
attending to shape the event
Free, Invite Only and RSVP Restricted to those
you invite.
Pay, Invite/Public and RSVP Requires attendees to
pay
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Event Scope

• Workshop
• One simple, short event. Minimal workshop
  details necessary.

Day Conference with Workshops May need additional
info such as food preference, workshop names and
times
Multiday Conference with Workshop Tracks May have
rsvp requirements payment per workshop,
multiple locations, speakers, etc to track
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Event Integration

• Manage Events Separate from Contacts
• Just need a way to manage my event registration,
  nothing more.

Update Contacts with Event Information May need
to pull in event registration information into my
contact management system
Manage Events Integrated with Contacts Need to
track ongoing event invite and registration
information with my contact database
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Event Tools
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Just get the word out Systems

• Email
• Yes good ol email. Your outlook, entourage,
  hotmail, whatever works.

Email Marketing Systems Constant Contact,
Npogroups, other list services that let you blast
emails and encourage folks to sign up
Online Forums Associate with Nonprofit
Associations and publish Alliance for Nonprofit
Management, CAN, YNPN
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Free but RSVP Systems

• Upcoming.org
• Post your event, its available for anyone to
  see, or for you and others to syndicate. No
  inviting. Folks can indicate they will come.

Evite.com Invite only, you can let invitees
invite others, or not. Invitees respond with
yes, no, maybe.
Meetup.com Good for ongoing less formal events,
can make it invite only or public.
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Free but RSVP Systems

• Upcoming.org
• Post your event, its available for anyone to
  see, or for you and others to syndicate. No
  inviting. Folks can indicate they will come.

Evite.com Invite only, you can let invitees
invite others, or not. Invitees respond with
yes, no, maybe.
Meetup.com Good for ongoing less formal events,
can make it invite only or public.
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Managing Pay Events

• Regonline.com
• Multiple day, multiple track/workshops, pay
  scales, importing/exporting info. Price per
  event and of each event ticket.

123Signup.com Integrated with a basic membership
system too. Not quite as sophisticated as
Regonline.
acteva.com Can get started with no setup fees,
pay per transaction. Premium option costs more.
Less costly of the three here, less feature rich.

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More Advanced Costly Systems

• Convio.com
• Just merged with GetActive. Integrates website,
  membership, fundraising, emarketing, events and
  more.

kintera.com The cadillac of integrated
membership/web/event management solutions. Very
pricey!
tendenci.com Similar to Convio, more support for
Association management.
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More Online!
See more

• A Few Good RSVP Tools http//www.idealware.org/art
  icles/fgt_online_rsvp.php
• Techsoup Software Discussion forum
  http//www.techsoup.org/community/index.cfm

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Contact Me
Eric Leland Leland Design eric_at_lelanddesign.com