Results from Transportation Survey

1
Results from Transportation Survey

• Southern 38 Counties
• (Area 4)

2
What Function Do You Perform?
3
69.7

• Of providers in Southern Minnesota provide
  regular transportation to passengers that are
  eligible for reimbursement
• In line with state average (69.8)

4
But, how many of those passengers are being
reimbursed?

• Wide range
• 2 - 100
• Unknowns (14)

5
Possible Sources of Funding

• ICF-MR
• Waiver Services
• Rehabilitation Services
• Medical Assistance
• Grants
• Fund Raising
• Donations
• County Reimbursement for over 60 and MA rides
• DTH
• Medicaid
• Contracts (Counties and Agencies)

• Insurance
• United Way
• Private Pay Donation
• Self Pay, Billed Rides
• Social Security
• Pre-paid Medical Programs
• Family Service Agencies
• Insurance Companies
• Rehab Services
• Workforce Centers
• Workmens Comp.
• Adult Day Care
• County Human Services

6
Do you currently have contracts with agencies
that reimburse you for the client rides that you
provide?
7
How many respondents do?

• 69.6 So. MN
• 80.8 State
• 11
  respondents skipped this question

8
Which Agencies?

• Part of host county contract
• Goodhue Co. Public Health
• Lyon Co. Rehab Services
• Western Community Action
• Counties (in region and out)
• Cedar Valley Services Inc.
• UCARE
• Blue Ride
• Medica
• Minnesota Valley Action Council

• Western Community Action
• DAC
• Human Services
• Family Services
• PIC
• County Human Services
• Social Services
• EW and AC transportation

9
If you knew that some of your passengers were
eligible for transportation subsidy, would you be
interested in participating in a software
billing system to recoup that available
funding?
10
68.8
2 respondents skipped
this question
11
Interest in software by region

• Area 4 68.8
• Area 3 69.4
• Area 2 53.8
• Area 1 50.0
• South and Metro areas show the most interest

12
What features would you like to see included?

• Ease of operation and accuracy
• Simple as possible easy to navigate not too
  time consuming
• Direct Deposit
• Ease of transition/integration with preexisting
  software
• Info ridership, address, daily schedule, map,
  route
• All aspects of billing and accounting
• Simple and easy
• Reporting
• Free of charge
• Tracking system that would keep track of the
  details of ride, calculate the totals and submit
  electronically
• Cost saving
• Real-time, interactive, web based
• Accepts range of dates
• Secure but with capability to save data to
  decrease input time

13
Reasons for not recouping funding

• We dont track individuals names, but rather
  just count the riders.
• Were already funded through MA.
• Already reimbursed through fee-for-services from
  the state of MN
• Multiple responsibilities, time is a big factor
• Too few riders
• Interested in recouping funding, but not adding
  another software program to preexisting system
• No funding
• We have contracts

14
In your current contracts, is there
uniformity in the amount reimbursed PER MILE?
15

• 58.6 say NO!

16
Current rates for those that answered yes"

• Dont charge per mile
• IRS Rate
• IRS Rate for volunteer miles
• IRS 0.15 for Admin (0.735/mile)

• 0.20 per mile
• 0.50 per mile
• 0.55 per mile
• 0.585 per mile
• 0.65 - 0.70 per mile
• 0.70 per mile
• 1.50
• 3.11
• 7.48

17
How was this rate determined?

• Historical average rate for all people served-
  currently 4.02 per day (no matter if people are
  driven 1 mile or 20 miles).
• Set by legislation
• Federal Reimbursement Rate
• IRS plus administration fees
• Per Month
• Some have a set rate they pay out to all
  agencies others are negotiable
• MA reimburses at IRS rate UCare and BlueRide
  have their own rates
• Set in contract when it came to the office!
• Based on sliding scale for the Federal Mileage
  Rate and inflation for expenses and subsidy from
  funds.
• The Department of Human Services rate schedule
  which permits only marginal increases provided by
  COLA increases.

18
What mileage rate would you need in order to
cover your full costs (please provide amount
needed PER MILE)?
19
(No Transcript)
20
Actual cost of a BUS ride per mile
21
Bus Ride Costs
22
34 responses statewide
23
Administrative Expense Per Mile

• Only 20 responses statewide!
• Only 2 responses in area 4!
• Low response count.
• What does this mean?

24
Statewide Administrative Expense Per Mile
25
Minimum Needed to Cover Cost Per Mile

• 6 responses in Area 4
• 0.75 - 4.41

26
Comparison with state

• 20 responses statewide
• Wide range

27
Actual Cost of A VOLUNTEER Driver Per Mile
28
Cost of a VOLUNTEER Driver Per Mile statewide
29
Administrative Expense Per Mile

• 9 responses in area 4!

30
Statewide Administrative Expenses Per Mile
31
Minimum Needed to Cover Cost Per Mile
32
Comparison with State
33
Actual Cost of a WHEEL CHAIR LIFT VEHCILE Ride
Per Mile

• 2 numeric responses in area 4
• One essay response Same as bus.

34
Statewide Responses
35
Administrative Expenses Per Mile

• Only 11 responses statewide!
• Only 1 responses in area 4!
• Low response count.
• What does this mean?

36
Statewide
37
Minimum Need to Cover Cost Per Mile

• 2 responses
• 2.02 and 1.90

38
11 Statewide Responses!
39
Actual Cost of a NON-WHEELCHAIR accessible ride
Per Mile

• 5 responses from area 4
• All indicated that the cost is the same as a bus
  or wheelchair lift vehicle

40
Statewide Responses
41
Administrative Expenses Per Mile

• 1 responses from area 4!

42
11 Responses Statewide!
43
Minimum Needed to Cover Cost Per Mile

• 0 responses from area 4!

44
Actual cost of an ambulatory ride per mile

• 2 total responses!

45
Statewide Responses
46
Other Rides Provided

• Accompanied Service to doctor appointments
  grocery shopping

47
Other Rides Statewide

• Senior Rides
• Commuters
• Public Transit with a designated project area
• Non-Public funded trips to locations outside
  MnDot project area
• Non-Medica volunteer driver program to visit
  spouses in nursing homes

48
Costs of Other Ride Per Mile

• Statewide
• no cost, this is a bonus
• 50/hr. for bus service operating outside transit
  hours
• 0.55
• 0.34
• 1.02