Creating and Managing PDF Files with Adobe Acrobat

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Creating and Managing PDF Files with Adobe Acrobat

• Information Technology Services
• User Services

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Have you have ever had.

• a recipients who can't open files because they
  don't have the applications used to create the
  documents?
• formatting, fonts, and/or graphics lost due to
  platform, software, and version
  incompatibilities?
  
• documents that won't print correctly because of
  software or printer limitations?

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Objectives

• Create a PDF file using the PDF Writer, PDF
  Macro, and Distiller
• Manage and enhance your PDF files by creating
  bookmarks, thumbnails, and annotations
• Insert pages into a PDF file and manipulate text
• Create forms from PDF files and add personal
  signatures
• Add security features to your PDF files

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About PDF

• Adobe Portable Document Format (PDF) is the open
  de facto standard for electronic document
  distribution worldwide
• PDF is a universal file format that preserves all
  of the fonts, formatting, colors, and graphics of
  any source document, regardless of the
  application and platform used to create it

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About PDF

• PDF files are compact and can be shared, viewed,
  navigated, and printed exactly as intended by
  anyone with Acrobat Reader
• You can convert any document to PDF, even scanned
  paper, using Adobe Acrobat
• PDF is the ideal format for electronic
  distribution because it transcends the problems
  commonly encountered in electronic file sharing.

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Why use PDF files?

• Create files that are truly portable across any
  computing platform while retaining the original
  look and feel of the document
• It's a reliable, efficient, and effective way to
  share information electronically
• Universal document exchange

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What is Adobe Acrobat?

• Portable Document Format (PDF) documents are
  designed for online reading on all operating
  systems
• MacOS, Windows 95, Unix
• Acrobat is a suite of programs used to create,
  enhance, and read PDF files
• Adobe Acrobat
• Acrobat Distiller
• Acrobat Catalog
• Acrobat Reader (free)

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Key Features

• Convert any document to PDF
• Mark up and annotate PDF documents
• Apply security options and digital signatures to
  PDF files
• Create PDF Web forms
• Integrate PDF files with Web servers and email

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Key Features continued

• Do late-stage text and image editing on PDF files
• Reuse text, graphics, and table data from PDF
  files

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Applications

• Review and mark up documents electronically
• Protect document security for worry-free
  distribution
• Collect information online with interactive forms
• Convert Web pages to PDF files for offline use

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Creating PDF Documents

• Convert electronic documents
• Print to PDF files with PDFWriter
• Macros (e.g. Microsoft Word)
• Distiller

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Reading PDF Documents

• Acrobat Reader
• In a Web Browser
• Dissemination
• Burn to a CD-ROM
• Save a Network Server
• Save to a floppy
• Place in your Web site