Welcome to the Grant Writing Workshop

1
Welcome to the Grant Writing Workshop
2
Agenda

• Affiliate History
• Community Profile
• Review of RFA (Request for Application)
• Tips for a successful grant
• Submission guidelines
• Application check list

3
SUSAN G. KOMEN FOR THE CURE

• Nancy G. Brinker promised her dying sister, Susan
  G. Komen, she would do everything in her power to
  end breast cancer forever.
• In 1982, that promise became Susan G. Komen for
  the Cure and launched the global breast cancer
  movement.

4
Domestic Affiliate Network
5
2009 Estimated New Cancer Cases

• Women
• Incidence (invasive) Mortality
• 192,370 40,170
• Men
• Incidence Mortality
• 1,910 440

6
Ozark Affiliate

• Our service area includes the following
  counties
• Boone
• Benton
• Carroll
• Crawford
• Madison
• Newton
• Sebastian
• Washington

7
Breast Cancers in our Community

• County Incidence Rate (per 100K)
  Mortality (cases)
• Benton 102.31 19
• Boone 102.33 5
• Carroll 113.02 4
• Crawford 105.89 7
• Madison 118.12 2
• Newton 110.86 1
• Sebastian 106.96 14
• Washington 92.78 18
• Females/100K rate. Data retrieved from 2007
  Thomson Reuters Data

8
Ozark Affiliate How We Give Back

• Screening 1,349,807
• Treatment 2,118,056
• Education 1,199,135
• Research 1,339,849
• TOTAL 6,006,847

9
Community Profile

• What it is
• A comprehensive assessment Affiliates complete
  every two years in order to understand the state
  of breast cancer in their service areas
• The purpose
• Reveals what gaps in service exist, barriers we
  are not overcoming
• Sets the funding priorities for the Ozark
  Affiliate
• PR/Marketing plan

10
Community Profile

• Ozark Affiliate Priorities
• Priority 1 Address the uninsured rates that
  exist in each of our counties and develop
  creative ways to promote breast self-awareness
  and the importance of screening
• Priority 2 Address the poverty level issues that
  prevent individuals from being proactive in their
  breast health
• Priority 3 Increase and expand the educational
  efforts in the Ozark Affiliate
• Priority 4 Identify what unique access barriers
  exist in each county

11
Request for Application (RFA)

• RFA Process
• Attend grant writing workshop
• Submit application to Affiliate postmarked BY
  NOVEMBER 20
• Internal Compliance. If contacted to revise
  application have revised and returned with 5 new
  copies within 3 business days
• Review Panel begins meeting in January
• Board of Directors approves grant slate in
  February
• Applicants are contacted in February about
  funding status
• Newly funded grantees are required to attend the
  Promise Circle Luncheon (formerly known as the
  Heart of the KOR Luncheon) in March
• Grant period April 1, 2010 March 31, 2011

12
RFA

• Funding priorities
• Address the uninsured rates, finding resources
  (such as other grantees, BreastCare, etc.) with
  the goal of increased access to services
• Poverty level issues that prohibits services
  from being obtained (refer to the County handout)
• Increase educational efforts
• Identify unique access barriers find creative
  ways to overcome those barriers
• Navigation advocacy
• I WOULD ENCOURAGE YOU TO READ THE COMMUNITY
  PROFILE TO PROVIDE GREATER UNDERSTANDING OF WHAT
  OUR AFFILIATE IS LOOKING TO FUND IN YOUR
  COMMUNITY

13
RFA

• Page 1
• Multiple facilities
• Definition any entity operating under the same
  501(c)3 number
• If your organization has multiple facilities and
  you are applying for grants for two or more of
  these facilities the total maximum combined
  request is no greater than 175,000
• Note each application will still have a maximum
  requested amount of 100,000
• Grants must be submitted from a Project Director
  at EACH of these facilities (meaning one person
  cannot submit a grant for ALL locations)

14
RFA

• Budgets must be maintained by EACH Project
  Director at EACH facility
• Reports must be submitted from each facility
• Grant dollars cannot be freely interchanged
  between each location (if you have patients that
  need services that you cannot provide but another
  location does, act as if this is a separate
  grantee and get approval for each service each
  time if needed)
• Focus must be on meeting PATIENTS need not the
  organizations need

15
RFA

• Page 2
• Qualifications 501(c)3 or government agency
  that resides within the Ozark Affiliate service
  area
• Restrictions
• Specific to breast cancer
• Indirect costs should be no greater than 10
• These must be THOROUGHLY explained in Budget
  Justification (dont just list an item, give an
  explanation as to why it is necessary)
• If indirect costs are currently funded through
  another source list said source

16
RFA

• Page 2
• Equipment costs cannot exceed 30 of direct costs
• Salaries can be requested but can only be
  requested for those that are directly related to
  this project, not ancillary staff unrelated to
  this project
• If salaries are funded through another source and
  you are asking for salaries through this grant
  you must demonstrate additional salary support by
  submitting a third party contract of salary
  support
• Patient services (mammograms, ultrasounds, etc.)
  must be budgeted at less than 130 of Medicare
  reimbursement costs (refer to Medicare services
  sheet)
• Will NOT pay for non-essential services
  (promotional items)

17
RFA

• Mandatory Attendance Events
• Grant writing workshop
• Promise Circle Luncheon (if your program is
  funded)
• Race for the Cure set up a booth and form a Race
  team (if you are funded)
• Review
• Your application will go through an internal
  compliance before submitted to the Review Panel
• If you are asked to revise any portion of your
  grant during compliance, you must submit 5
  original copies again (dont just send me the
  individual pages that were corrected)

18
RFA

• Contracts
• If funded, a non-negotiable contract must be
  signed and returned to the Affiliate within 10
  business days of receipt
• Payment Reporting
• 1st payment Grantee breakfast on April 1, 2010
• Quarterly reports July 1, 2010 January 7, 2011
• 6 month report October 1, 2010 (2nd installment)
• Final report May 16, 2011
• Funds awarded in this grant cycle can only be
  used for services rendered during grant year.
  All unused funds MUST be returned with Final
  Report
• If you are a current grantee, submit your 2009 6
  month report

19
RFA

• APPLICATIONS MUST BE SUBMITTED IN THE ORDER
  REQUESTED
• Applications that are not submitted in the
  correct order will be returned

20
Cover Page

• Signature of approving institutional personnel is
  required. Project Director cannot sign this
• Dont forget to put the amount requested

21
Abstract

• Your abstract is a brief statement of your case
  and a summary of your proposal.
• In 200 words or less describe
• Purpose of the program
• Description of KEY activities
• Evaluation methods
• Likely impact of the program
• Not all Review Panelists will read your full
  grant but they will be apart of deciding the fate
  of your grant, therefore it is important that you
  give them a good snapshot of your program

22
Project Summary

• Describe your organizations history and mission
• Keep in mind that all of the Review Panelists may
  not be familiar with your program
• Understanding of your organization will create
  the path for better understanding of what you are
  asking for in your program
• State whether this is a new or ongoing project

23
Need/Problem

• How does YOUR program align with Komens funding
  priorities?
• Clearly demonstrate what gap(s) in service exist
  in your community and how this can help the
  overall mission of Komen
• Create a SPECIFIC EDUCATION Plan
• A focus of our Affiliate will be to increase
  educational efforts
• Refer to the County Chart to determine what needs
  exist in your community and find a creative way
  of meeting those needs

24
Need/Problem

• Constituency served
• Describe WHO will be served
• Describe HOW they will be served
• Describe how they will benefit from your project
• Give specific numbers of individuals that will be
  served

25
Goals/Objectives

• Goals
• Broad statements of what needs to be accomplished
• Increased awareness of the importance of breast
  exams
• Objective
• A measurable outcome(s) that leads to reaching
  the program goal(s)
• Provide BSE training classes targeting Latina
  women working at Tyson Processing Plants during
  their morning breaks once every quarter (3
  classes in grant cycle).
• Outcome Target Conditions Criterion A
  well-written objective
• (what) (who) (when) (how
  much)

26
Activities Timetable

• Question 1
• How will your goals be accomplished?
• What do you need to do to ensure you have the
  desired outcome?
• Explain HOW you will screen your clients for
  financial eligibility
• Explain HOW clients will be screened for
  BreastCare

27
Activities Timetable

• Question 2
• Provide a SPECIFIC marketing plan
• Describe when activities and ultimately your
  goals will be accomplished
• How will people learn about your program and the
  services that you offer?

28
Evaluation Plan

• Measure the IMPACT your goals and objectives are
  having on your selected priority area
• Example, if you want to address the issue of
  access in Madison county how will you measure
  that your program is successfully overcoming a
  portion of that barrier? (Are you providing gas
  cards? Bringing the mobile unit to town more
  frequently? Other?)

29
Organizational Experience

• Describe the organizations experience in serving
  the target population
• Must demonstrate that your organization is
  qualified and has experience in working with this
  particular group
• If there are other organizations working with you
  to accomplish these goals, list them
• Why should your organization be the most
  qualified/best suited to carry out this program?
  Explain
• What steps will your organization take to ensure
  that you are capable of addressing the needs of
  your target population?

30
Sustainability

• How will you sustain this program over the long
  term?
• What other sources of revenue will you pursue?
• Demonstrate that you are actively seeking other
  financial resources to help support this program

31
Budget

• Page limit has been increased this year to 4
  pages
• What we will fund
• Salaries fringe benefits
• Supplies (program office)
• Screening services
• Indirect costs
• Educational programs supplies

32
Budget

• Budget items must be supported by your narrative
• If the need for items and/or services are not
  mentioned in the narrative and it is only
  mentioned in the budget it is unlikely that that
  particular line item will be funded
• Remember the Review Panel doesnt have the same
  intimate knowledge of your program like you do.
• Write your budget in such a way that it can be
  easily understood

33
Budget

• Services
• Specify the number of services that you are
  asking for (i.e. the number of mammograms,
  biopsies, MRIs etc. that you are providing) BUT
  list the TOTAL cost of each line item
• For example think about the total cost of a
  biopsyprocedure itself, physicians fee,
  pathology report
• X number of biopsies total cost of a biopsy X
  (the sum should include all of the fees in
  the cost of a biopsy)

34
Budget Justification

• This is a detailed explanation of WHY you are
  asking for the items in your budget
• Provide a detailed description of why those
  services/items are programmatically necessary
• Dont just list that you need an item, explain
  why it is necessary to complete your goal(s)
• Justification details need to follow the order of
  your budget

35
(No Transcript)
36
Salaries

• Sarah
• 20 hrs/wk x 12 month
• 35,000 (base) x 0.5 ( effort) 17,500
• 17,500 (Komen salary) x .25 (fringe) 4375
• 17,500 4375 21,875 (salary fringe)
• Megan
• 10 hrs/wk x 12 month
• 50,000 (base) x 0.25 ( effort) 12,500
• 12,500 x .25 (fringe) 3,125
• 12,500 3,125 15,625

37
Salaries

• Translator/Clerk
• 40 hrs/wk x 9 months (3/4 of year)
• 25,000 (base) x .75 of year 18,750
• 18,750 x .25 (fringe) 4,688
• 18,750 4,688 23,438

38
Biosketch Forms

• Attach a Biosketch form for the Project Director
  AND any personnel listed in the budget and
  include
• Previous employment
• Education/training
• Experience
• Honors/publications relevant to this program

39
Non-Profit Status

• Everyone MUST submit proof of your non-profit
  status
• For those agencies that have multiple locations
  submit non-profit status with EACH application

40
Financial Statements

• IF applicant institution has been incorporated
  for less than 5 years you must provide fiscal
  year end statements for the past 3 years
• If you HAVE been incorporated for 5 years or more
  DO NOT send financial statements

41
Tips for a Successful Grant

• To give your grant the best chance for being
  funded, consider these tips
• Negotiate a lower price with your service
  provider
• - It is noticed and appreciated by the Review
  Panel when it is obvious that prices have been
  negotiated at a lower cost
• 2. Review your grant upon completion to determine
  if the following questions have been answered

42
Tips for a Successful Grant

• A. Impact
• Will your program have a positive impact on your
  community disparities and breast cancer
  mortality?
• Changes in behavior, attitude, knowledge,
  beliefs?
• B. Feasibility
• Are your goals realistic? Can they be completed
  within the grant year?
• Is your budget appropriate?
• C. Capacity
• Does your program have experience in serving the
  proposed people group?
• Is your PR/Marketing plan clear and easy to
  follow?
• What in-kind resources are you utilizing?

43
Tips for a Successful Grant

• D. Collaboration
• Does your program enhance collaborations among
  other agencies with similar goals.especially
  ones in your service area?
• If you are one of several grants applying from a
  specific area, work with this applicant so that
  your services are not overlapping
• E. Sustainability
• What are you doing to ensure long term resources?
• What resources do you need to make your program
  run?
• Think of other avenues of supporting this program

44
Tips for a Successful Grant

• 3. Put your application in the CORRECT ORDER.
• Follow directions
• REMEMBER We want to see complete PROGRAMS not
  just a list of services to be checked off a list

45
Submitting Your Application

• Submit 5 hard copies AND 1 electronic copy
• Send the hard copies to
• Ozark Affiliate of Susan G. Komen for the Cure
• Attn Megan Starkey
• P.O.B. 9462
• Fayetteville, AR 72703
• Send the electronic copy to
• megan_at_komenozark.org

46
Submitting Your Application

• Your application
• Bind your application by staples, paper clips or
  binder clips
• DO NOT spiral bound
• NO fax copies
• POSTMARKED by November 20, 2009

47
Checklist

• Dont forget to include your checklist with your
  application
• Mark which workshop you went to
• Should you be asked to make corrections during
  compliance, send this checklist again

48
Important Dates

• Application deadline November 20
• Award notification mid/late February
• Promise Circle Luncheon March (date TBA)

49
Questions

• During the writing process should you have any
  questions please contact
• Megan Starkey, Director of Mission Services
• 479.750.7465
• megan_at_komenozark.org
• Sarah Faitak, Grants Chair
• 479.443.5308
• sfaitak_at_cox.net