Gilchrist County School District

1
Gilchrist County School District

• Budget Workshop
• March 23, 2009

2
Important Notice

• Items discussed may have to be negotiated with
  our employee union (Gilchrist Employees/United)
• Revenue Projections are constantly changing
• The information discussed during this workshop is
  for discussion only and nothing is final until
  approved by the school board

3
Goals of the Workshop

• Community awareness on how the budget crisis
  impacts our school system
• To give the community, parents and school
  employees an opportunity for input for positive
  solutions
• Develop strategies and priorities to address our
  current economic crisis
• Start the process of developing a plan of action

4
Workshop Format

• Power Point presentation Time for audience
  participation
• During Workshop
• Please be polite and courteous to all topics of
  discussion
• When addressing the group please state your name
  and position (parent, teacher, staff, etc.)
• Try to limit initial topic discussion to 2
  minutes
• Please turn off all cell phones and limit sidebar
  discussions
• Please keep the discussion to the current topic

5
Workshop Agenda

• How did this happen?
• Historical data overview
• Expected General Fund shortfall for Gilchrist
  County Schools
• Federal stimulus package
• Fund Balance
• Understanding the options
• Prioritizing cuts
• Strategies to address our current economic crisis
• The moving target
• Dates to consider
• Plan of action (What happens next)
• Frequently asked questions

6
How Did This Happen?

• Drop in Student Enrollment
• Class Size Reduction Amendment
• Financial markets are experiencing their worst
  credit crunch since the late 1980s at best
  maybe since the Great Depression.
• Amendment 1 Property Tax Relief
• Housing Market Decline Lower Property Values
• Growth/Tourism Decline
• Increased Cost (Electricity, Diesel, Etc.)
• Decreased State Sales Tax Revenue
• State funding declined by 14 with an additional
  16 to 18 projected for next year

7
Taxable Property Values
8
New Construction Comparison
9
How Did This Happen?

• State support of education
• 2005-06 Florida ranked 50th in per pupil funding
  for education
• Split of State vs. Local Funding
• 2003-04 State 58 Local 42
• 2005-06 State 56 Local 44
• 2007-08 State 52 Local 48
• 2008-09 State 48 Local 52

10
How Did This Happen?
State vs Local Effort Funding
11
Historical School YearFTE-Student Population
12
Historical Textbook Cost
13
Historical Transportation Cost
14
Historical Fuel Cost
15
Historical Utilities Cost
16
Historical Substitute Cost
17
Historical Group Insurance CostBoard Contribution
18
Base Student Allocation
19
General Fund Revenues Gilchrist County School
System
We have been told to expect up to an 16.5
shortfall from state funds.
3,200,000
20
Discussion Break

• Topics for discussion
• How did this happen?
• Historical Data Overview
• General Fund Shortfall

21
Federal Stimulus Act

• Maintenance of Effort - Florida is currently
  seeking a waiver to receive the Federal Stimulus
  funds
• 2 year coverage
• Non-Recurring Dollars

22
Federal Stimulus Act

• IDEA, Part B Funds
• Title I-A Funds
• Stabilization Funds

23
Federal Stimulus Act

• Restrictions on all parts of the Act
• GEPA
• CMIA
• EDGAR
• OMB Circular A-133 / A-121
• OMB Circular A-87 / A-110
• OMB Circular A-102

24
Federal Stimulus-IDEA, Part B

• Individuals with Disability Education Act is a
  federal law that requires each state to ensure
  that a free appropriate public education (FAPE)
  is available to all eligible children with
  disabilities residing in that state.
• 611,000 (over 2 yrs)
• Expenditure Requirements
• Only to be used for students with disabilities
• Supplemental Services ONLY
• Unprecedented Accountability

25
Federal Stimulus-Title I-A

• The purpose of the Title I is to improve the
  academic achievement for the disadvantaged.
• 318,000 (over 2 yrs)
• Requirements
• 1 Parental Involvement
• 5 Highly Qualified Teachers
• 10 Professional Development
• 20 SES and CWT
• Supplement vs. Supplant
• Comparability
• Maintenance of Effort

26
Federal Stimulus - Stabilization

• Funds provided to the Florida state budget to
  stabilize education funding.
• These funds should be more flexible than IDEA or
  Title I.
• Overall restrictions still apply
• Additional restrictions
• No Vehicles
• No Maintenance Costs
• No Non-Classroom Facilities
• Amount unknown (800,000?)

27
Federal Stimulus-Budget Stabilization

• We have been told to prepare for at least a 10
  shortfall after consideration of the Federal
  Stimulus Funds.

2,000,000 - 3,200,000
28
Discussion Break

• Topics for Discussion
• Federal Stimulus Package

29
Fund Balance

• 2 and 3 rule
• Current Reserve at 4.25
• 8 state average before crisis
• Cash Flow issue
• Coverage of Emergency issues during school year

30
Historical Fund Balance Reserve
31
Understanding the Options
Personnel
32
Understanding the Options

• Special Events
• Light Football Field
• 1 Hour usage 9.36
• Light Baseball Field
• 1 Hour usage 14.82
• Average Field trip cost
• Per mile cost of bus excluding driver
  .50
• Bus Driver Cost for 1 Hour 8.63
• Example-Lowry Park Tampa, Fl
• Bus Cost (296 Miles) 148.00
• Driver Cost (12 Hours) 90.00
• Total Trip Cost 164.00

33
Understanding the Options

• Approximate number of staff to cut if that was
  the only option
• 43 for 2,000,000 cut
• 69 for 3,235,246 cut
• One months payroll - 1,500,000
• 1 Salary Reduction
• General Fund 137,700
• Food Service 5,900
• Federal 8,900
• Total 152,500
• OR Three and ½ Jobs

34
Prioritizing Cuts

• 1st Priority - Cut non-salaried categories
• State Class Size Reduction Act
• Personnel considerations
• Strategic cuts Not across the board
• Legal (Union Contracts)
• Financial
• Funding Source
• Certification
• Many Other
• Decisions must be as instructionally and
  financially sound as possible
• Save as many jobs as possible

35
Discussion Break

• Topics for discussion
• Fund Balance
• Understanding the Options
• Prioritizing Cuts

36
Strategies to address our current economic crisis

• Personnel Plan
• Use attrition first (48 positions already
  eliminated since last summer)
• Reduce personnel to conform with class size
  reduction act
• Eliminate extended hours paid during regular
  school year
• Consolidate classes when possible
• Reduce summer programs
• Sharing Assistant Principals between Elementary
  and Middle/High school (Attrition Used)
• Pilot Supervision and safety must be maintained
• Support from county office (Ronda Parrish Wendy
  OSteen)
• Salaries Benefits Budget - 17,369,228

37
Strategies to address our current economic crisis
Class Size Amendment
The above average class sizes are for core
courses only.
38
Strategies to address our current economic crisis
Class Size Amendment
The above average class sizes are for core
courses only.
39
Strategies to address our current economic crisis

• Teacher Substitutes
• Elementary School Pilot Program
• Middle/High using teachers during planning
  period
• Using paraprofessionals, administration, office
  personnel, and district office personnel
• Substitute Budget 358,176

40
Strategies to address our current economic crisis

• Utilities
• Energy Audit in progress
• Develop energy plans at each school and county
  office
• Turning off lights, computers, and equipment when
  not in use
• Monitor thermostats and adjust appropriately
• Develop plan for outside organizations using
  school facilities
• Utility Budget - 1,478,100

41
Strategies to address our current economic crisis

• Textbooks
• Purchase only 2 series (4th and 5th grade only)
  for the 2009-2010 school year -50,000
• Replacement textbooks will be funded-100,000
• Dual Enrollment textbooks - 46,702
• Current Textbook Budget - 273,830

42
Strategies to address our current economic crisis

• Technology
• Continue to freeze technology purchases for the
  2009-2010 school year-included in the 3 year
  Technology Plan
• Continue to revisit Technology plan yearly
• Concern Long-Term effects
• Technology Plan Budget - 75,000

43
Strategies to address our current economic crisis

• Restructure Cleaning Service Contract
• Materials
• Reduce materials budget
• Reduce supply lists that are sent home to parents
• Copy Machines
• Reduce copying and use technology
• Inventory copiers eliminate those not needed

44
Strategies to address our current economic crisis

• School Level Teacher Supply Budgets
• Limit teacher supply money to 300
• Savings 18,900

45
Strategies to address our current economic crisis

• Program Considerations
• SnapShot (Replace with Navigator)
• Write Scores
• 1st Grade ThinkLink
• SAT10 at the elementary level
• JAG (Jobs for Americas Graduates)
• CSI at the high school (consider ThinkLink)
• PCA (Practical Careers Academy) Curriculum
• DJJ (Department of Juvenile Justice) Programs

46
Discussion Break

• Topics for discussion
• Strategies to address our current economic crisis

47
Strategies to address our current economic crisis

• Transportation
• No buses purchased this year or last year
• Should purchase 3 per year to keep up with our
  replacement cycle
• 10 year guideline
• If we dont purchase any buses next year we will
  be 10 buses behind our replacement cycle (the
  cost of 10 buses would approach 1,000,000)
• Cost of one bus - 89,000 - 99,000
• Concern
• At the end of next year, 1/3 of the Regular Route
  buses will exceed the 10 year mark

48
Strategies to address our current economic crisis

• Transportation
• Consolidate routes
• Set goal of cutting three to four routes
• 2 mile policy (146 students)
• Hold buses for Academy Students

49
Strategies to address our current economic crisis

• Athletics/Career Tech/Band
• Continue to limit the number of away
  games/competitions
• Schools will coordinate competitive trips
• Share buses whenever possible
• Encourage Coaches, Assistants and sponsors to
  acquire CDL to eliminate cost of bus driver
• Field Trips
• Elementary Schools
• Allow educational walking field trips
• Other limited field trips upon approval
• Middle/High Schools
• Allow limited Career Tech Program trips

50
Strategies to address our current economic crisis

• Other Purchased Services
• Student Handbooks/planners
• School Calendar Magnets
• Back to School Guide
• Athletic Trainers
• Postage
• Connect-Ed

51
Strategies to address our current economic crisis

• Food Service
• Increase Breakfast Participation
• Increase Adult Participation
• Increase Ala Carte Sales
• Use NEFEC School Food Nutrition Services Trends
  Analyses Report to develop break even plan for
  2009/10

52
Strategies to address our current economic crisis

• Food Service
• Average Cost to produce meal - 2.92
• Federal Reimbursement Rate - 2.59
• Loss on each Free and Reduced meal -
  .33
• Average Cost to produce meal - 2.92
• Paid Full Price High School - 2.65
• Federal Reimbursement - .26
• Loss on each Full Price High School meal -
  .01

53
Strategies to address our current economic crisis

• Food Service
• Projected Increase in Cost
• Fruit/Vegetables .13
• Bread .17
• Protein 17
• Milk .19
• Projected Increase in Funding - 2.5

54
Strategies to address our current economic crisis

• Food Service
• Average Daily Participation All Schools
• Lunch - 66.7
• Breakfast - 24.4
• School Food Service Employees - 27
• General Fund Budget Transfers to Food Service
• 100,000

55
Discussion Break

• Topics for discussion
• Strategies to address our current economic crisis

56
Moving Target

• Estimates of State Revenue shortfall changing
  every day
• As of last Thursday we received notice that the
  state may cut another 600,000 from this years
  budget
• There is currently no appropriation bill released
  from the state
• Even when the State Budget is settled, there is
  no guarantee that the budget is realistic
• Projected enrollment is an estimate no
  guarantees we are continuing to lose students

57
Dates to Consider

• The GCSD Board acts on the Superintendent's
  recommendations for reappointments no later than
  June 30 or three weeks after school grades are
  received by the district whichever is later
• End of Legislative session 05/01/09
• FTE (first count week) 10/12/09-10/16/09

58
Plan of Action (Whats Next?)

• Contact state officials (Community Involvement)
• Governor Charlie Crist
• Senators
• Representatives
• Legislative agenda (NEFEC)
• http//www.nefec.org/legis/documents/2008-09/broch
  ure-2009.pdf
• School Board Workshop to be held after
  legislative session ends
• Specific funding amount will be known
• Data collected from the 3-23-09 budget workshop
  will be considered
• Negotiate with employee union (GE/United)
• Reappointments presented to Board
• School Board Budget Hearings and approval

59
Frequently asked questions

• Will any employee positions be cut? If so, how
  many?
• Will these adjustments effect the quality of
  education in Gilchrist County Schools?
• What about restoring the Alternative Program at
  the curve, the Automotive Program at THS and
  moving the 5th grade at THS back to TES?
• What can I do to help prevent these budget
  reductions from happening?

60
Frequently asked questions

• What are you suggesting that the legislators do
  to lessen the financial impact on education?
• What are the negative long term effects from
  these budget cuts?
• What is your main focus during this budget crisis
  process?
• To minimize the impact on students in the
  classroom
• To save as many jobs as possible

61
Discussion Break

• Topics for discussion
• The Moving Target
• Dates to Consider
• Plan of Action

62
Thank you for your support!
Your input will provide valuable information
that will help guide our district through
these tough economic times.