Local State Federal GASB Reporting System OML

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Local / State / Federal / GASB Reporting System -
OML
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Oklahoma Municipal League (OML)s affordable, 32
bit, browser-based Local / State / Federal / GASB
Reporting System utilizes your local PC(s) to
operate the programs and access your data,
including digitized images of all your input
documents and reports, on our server farm via
the Internet. Easily operated by cities / towns
under 5,000 in population, OMLs Remote
Processing Option guarantees Oklahoma compliance
by utilizing unlimited processing / storage in a
100 secured environment to deliver all of the
required reports (interim accounting and audit
plus any related Local / State / Federal / GASB)
on your local printers. A Resident Processing
Option, operating programs / data on your file
server, is also available. OML Members also
receive Hardware, Software unlimited local
PEOPLEWARE (data translation, installation /
training, regulatory / user defined / vendor
enhancements and support, including DESKTOP
Response (Interactive On-Line Support) from
Crawford Associates, P.C. (CA) twenty-four
(24) hours / day - seven (7) days / week.

• Benefits
• An Affordable Governmental Reporting Solution
• for Oklahoma Cities / Towns under 5,000 in
  Population!
• Oklahoma Compliant Reporting Includes Digitized
  Images of all Input Documents Reports
• OML Members Receive Hardware, Software
  Unlimited PEOPLEWARE Including DESKTOP Response
  (Interactive On-Line Support) from Crawford
  Associates
• 24 Hours / Day - 7 Days / Week

Although OMLs Local / State / Federal / GASB
Reporting System is one of the most sophisticated
governmental accounting and reporting solutions
available today, our state of the art design
successfully blends knowledge of governmental
accounting with the experience of local experts,
resulting in increased reporting efficiency, a
corresponding reduction in member labor and the
added benefit of lower audit fees. No Source
Document or Report is Ever Lost Again!
LOCAL On-Demand (Daily, Weekly, Monthly,
Quarterly or Annually)   1. Budget Status -
Consists of two (2) pages per fund the first
page detailing receipts by receipts category and
code, the second page detailing disbursements
and encumbrances by department and expenditure
object category.   2. Treasurers Report
Summary of Cash Receipts, Disbursements and
Unencumbered Cash by Fund and Account
3. Audit - Account Detail (Fund Number/Receipt
Code or Fund Number/Department Number/Expenditure
Object Code) shows all transactions recorded
against a selected account for the time period
selected.    4. Audit - Cash Receipts /
Disbursements Analytical Review is a report
comparing prior / current year actuals with
variance amounts and percentages.
5. Audit - Utility Billing Analytical Review for
each Utility / Rate code calculates the total
amount billed, number of customers, number of
units billed and calculates the average billing
per rate code and average units consumed per
rate code.   6. Audit - Payroll Analytical
Review for each department per payroll and
benefit expenditure object code, calculates
the total disbursements, number of employees
and computes the average per employee.
Crawford Associates, P.C. Certified Public
Accountants and Advisors to Government 10308
Greenbriar Place, Oklahoma City, OK 73159 (405)
691-5550 www.crawfordcpas.com
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Local / State / Federal / GASB Reporting System -
OML
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STATE   Monthly 1. Oklahoma Sales Tax
Collection / Remittance 2. Oklahoma Sales
Tax Collection Audit Annually
3. Oklahoma Budget Document / Municipal Budget
Act - Contains Expenditures by Fund and
Department, contains Present Salary, Budgeted
Salary, Overtime Pay, FICA, Retirement,
Insurance, Workers Comp, Unemployment, Other,
and Total Benefits and Total Personnel Costs by
Department and Employee, a Department Budget
Summary, an Individual Fund Summary, a Fund
Type Budget Summary, a Combined Budget Summary
and a Message document. 4. Oklahoma
General Fund Estimate of Needs (SAI 2641R99) -
For Municipalities not adopting the provisions of
the Municipal Budget Act. Contains a prior
year Financial Report and current year Budget for
the General Fund. 5. Oklahoma Sinking Fund
Estimate of Needs - Reports annual Sinking Fund
requirements to the County Excise Board.
6. Oklahoma Survey of City and Town Finances
Departmentalized (SAI - 2643) - Auditor report
detailing the funds available to the
municipality and the use of those funds including
information relating to the duly constituted
authorities of the municipality (public trusts,
etc.) for the fiscal year. For use by the Office
of the State Auditor, the Oklahoma Municipal
League, public interest groups and State and
Federal agencies. This information is also
furnished to the Census Bureau. 7. Oklahoma
Survey of City and Town Finances -
Non-Departmentalized (SAI - 2644) -
Non-Departmentalized version of the SAI-2643
for smaller municipalities. 8. OML Municipal
Budget Survey - Fiscal year report due to the
Oklahoma Municipal League in August budgetary
information from this report is published in
OCT, used for lobbying backup at the State
legislature, press releases and for other
general research purposes for cities and
towns. 9. OML Utility Rate Survey - Contains
Cost of Residential Water Consumption, Sewer
Usage, Refuse Collection, Solid Waste Disposal
and Recycling Information, Residential and
Commercial Rates of Municipality owned
Electric Systems, Gas Systems, and Cable
TV. 10. OML Salary and Benefits Survey -
Reports Municipality as being Category 1 - one or
more bargaining units or no bargaining unit
and greater than 10,000 population OR Category 2
no bargaining units and less than 10,000
population, Population, Form of Government,
Number of full-time and part-time employees,
square miles, number of employees, Max and Min
Pay, most frequent rate of pay (MFRP), Steps and
Years, Bargaining Unit and Pay Changes
information. FEDERAL Quarterly
1. Employers Quarterly Federal Tax Return (Form
941) Annually 2. Summary and Transmittal of
US Information Returns (Form 1096/1099)
3. Wage and Tax Statement (Form W-2)
4. Natural and Supplemental Gas Supply and
Disposition (EIA-176) - Mandatory report under
the Federal Energy Administration Act of 1074
(Public Law 93-275) to the U. S. Department of
Energy, Energy Information Administration
5. Electric Utility Report (EIA-861) - Mandatory
report under the Federal Energy Administration
Act of 1074 (Public Law 93-275) to the U. S.
Department of Energy, Energy Information
Administration
Crawford Associates, P.C. Certified Public
Accountants and Advisors to Government 10308
Greenbriar Place, Oklahoma City, OK 73159 (405)
691-5550 www.crawfordcpas.com
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Local / State / Federal / GASB Reporting System -
OML
GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB-34)
NEW FINANCIAL REPORTING MODEL Annually
Government-Wide Financial Statements Governmen
t-Wide Financial Statements are designed to
provide a broad overview of a governmental
entitys finances. These statements consist
of a Statement of Net Assets (i.e., a statement
of financial position) and a Statement of
Activities (i.e., a statement of operations).
Both of these statements separate the activities
of the governmental entity into two
categories (1) governmental activities which
are financed primarily by taxes and
intergovernmental revenues, and (2)
business-type activities which are financed
primarily by user fees. 1. Government-Wide
Statement of Net Assets presents the governmental
entitys assets, liabilities, and net assets.
Total net assets equal total assets less total
liabilities. Changes from year to year in total
net assets shows whether the governmental
entitys financial position is improving or
getting worse. 2. Government-Wide Statement
of Activities shows total expenses for each of
the governmental entitys major functions and
programs (e.g., general government, public
safety, highways, utility operations, etc.) as
well as revenues generated specifically by or
for that program (i.e., user fees and grants).
The difference between a programs total
expenses and revenues generated specifically for
that program shows the extent to which that
program is supported by general revenues
(e.g., taxes). Fund Financial Statements A
fund is an accounting entity with a
self-balancing set of accounts designed to
maintain control over financial resources that
must be segregated for a specific function or
activity. Fund financial statements can be
categorized into three groups based on the
type of fund (1) Governmental Fund fund
financial statements, (2) Proprietary Fund
fund financial statements, and (3) Fiduciary
Fund fund financial statements. Governmental
Fund Fund Financial Statements Governmental
Fund fund financial statements are designed to
provide a more detailed financial presentation of
governmental activities than that shown in the
government-wide financial statements. Also,
Governmental Fund fund financial statements
focus on short-term spending and financing rather
than the overall financial health of the
governmental entity as a whole. Governmental
Fund fund financial statements consist of two
statements (1) a Balance Sheet, and (2) a
Statement of Revenues, Expenditures, and
Changes in Fund Balances. 3. Governmental
Fund Balance Sheet shows a funds fiscal year-end
balances of spendable resources (i.e., fund
assets less fund liabilities).
4. Governmental Fund Statement of Revenue and
Expenditures shows sources of revenues for the
fund and how those resources were
used. Proprietary Fund Fund Financial
Statements There are two types of Proprietary
Funds Enterprise Funds and Internal Service
Funds. Enterprise Funds are used to account
for specific business-type activities such as a
water utility operation, and thus are reported
as business-type activities in the
government-wide financial statements. Internal
Service Funds are also used to account for
business-type activities, such as a motor vehicle
pool. However, because Internal Service Funds
provide services primarily to the governmental
entity itself, their finances are reported as
governmental activities in the Government-Wide
Financial Statements. Proprietary Fund fund
financial statements present the same type of
financial information that is presented in the
Government-Wide Financial Statements but in more
detail. That is, the focus of the statements is
on the overall financial health of the
specific business activity that the fund accounts
for. Proprietary Fund fund financial
statements consist of three statements (1) a
statement of net assets, (2) a statement of
revenues, expenses, and changes in fund net
assets, and (3) a statement of cash flows.
5. Proprietary Fund Statement of Net Assets
presents the funds assets, liabilities, and net
assets. Total net assets equal total assets
less total liabilities. Changes from year to
year in total net assets shows whether the
financial position of the fund (i.e., business
activity) is improving or getting worse.
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Crawford Associates, P.C. Certified Public
Accountants and Advisors to Government 10308
Greenbriar Place, Oklahoma City, OK 73159 (405)
691-5550 www.crawfordcpas.com
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Local / State / Federal / GASB Reporting System -
OML
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GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB-34)
NEW FINANCIAL REPORTING MODEL Annually
6. Proprietary Fund Statement of Revenues,
Expenses and Changes in Fund Net Assets shows
detailed financial activity of the fund (i.e.,
business activity) for the year. This statement
is basically an income statement showing the
business activitys net income for the year.
7. Proprietary Fund Statement of Cash Flows shows
detailed inflows and outflows of cash in the fund
for the year. Fiduciary Fund Fund Financial
Statements Fiduciary Funds are funds that are
used to account for resources held for the
benefit of parties outside of the governmental
entity itself, such as a pension fund or a trust
fund. These funds are not included in the
Government-Wide Financial Statements. The
Fiduciary Fund fund financial statements are
similar to the Financial Statements for
Proprietary Funds (i.e., Statement of Net Assets,
Statement of Revenues, Expenses, and Changes
in Fund Net Assets, and a Statement of Cash
Flows). 8. Fiduciary Fund Statement of Net
Assets presents the funds assets, liabilities,
and net assets. Total net assets equal total
assets less total liabilities. Changes from year
to year in total net assets shows whether the
financial position of the fund is improving or
getting worse. 9. Fiduciary Fund Statement of
Changes in Net Assets shows detailed financial
activity of the fund for the year. This
statement is basically an income statement
showing the funds net income for the year.
Budgeting Financial Statements 10. Budgetary
Comparison Schedule shows a detailed comparison
of actual revenues and expenditures compared
to budgeted revenues and expenditures. This
statement is required for the general fund and
major special revenue funds that have legally
adopted annual budgets. The purpose of this
statement is to demonstrate compliance with
the legally adopted budget. Capital Assets
Reporting Two Capital Asset related schedules
are required to be shown in the notes to the
Financial Statements (1) a schedule of
Changes in Capital Assets, and (2) Depreciation
Expense by Function / Program. 11. Changes in
Capital Assets for the Year shows the capital
asset activity for the year. It shows beginning
balances, additions, retirements, and ending
balances for all capital assets as well as
related accumulated depreciation. Separate
schedules must be shown for governmental
activity capital assets and business-type
activity capital assets. Further, the
capital assets must be broken down by major
class, such as land, buildings, equipment,
infrastructure, etc. 12. Depreciation Expense
by Function / Program for the Year is a detailed
schedule showing depreciation expense charged
to the functions/programs of the governmental
entity must be included in the notes to the
financial statements. The amounts shown in
this schedule should agree with the depreciation
expense amounts reported in the
government-wide financial statements. 13. Audit
- Listing of all Capital Assets can be run at
any time, lists all recorded capital assets for
inventory and accountability purposes.
Crawford Associates, P.C. Certified Public
Accountants and Advisors to Government 10308
Greenbriar Place, Oklahoma City, OK 73159 (405)
691-5550 www.crawfordcpas.com