Third Party Sponsors

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Business Office
Financial Information Services Connecting And
Leading
Third Party Sponsors Scholarships
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Who initiates a third party scholarship sponsor?
The student.
Student goes directly to the entity of
his/her choice
Student applies with entity representative
If applicant meets the sponsors eligibility
criteria,
Entity will provide STUDENT or STC with signed
written agreement
A written agreement will be prepared by the
corresponding party.
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Who are the Third Party Scholarship Sponsors?
Federal Agencies
Private Agencies
State Agencies
Local Agencies
For a listing of the most common available Third
Party Assistance Programs which a student can
apply for, see STC Catalog Support Services
section.
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What are the types of Third Party Sponsor Payment
Agreements
Contract
An agreement between a specific student and a
third party that state that the third party
has agreed to pay a dollar amount or percentage
of the students tuition and/or fees.
Scholarship
Is financial aid awarded to a student, for
example, by a college, agency or special
interest groups.
An agreement by your institution to relinquish
claim for payment from a student for a specific
charge.
Waiver
An agreement by your institution to free a
specific student from an obligation required of
others, for example, payment of tuition.
Exemption
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Remember!
A third party agreement constitutes a written,
enforceable agreement between an STC student and
a third party entity in which the third party has
agreed to pay a fixed amount or percentage of the
students tuition, fees, and/or other specified
items.
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General Rule of Thumb Please DO NOT make
unauthorized verbal/ written agreements!!!
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The departments that can obtain written
agreements are
Business Office
Financial Aid Department Academic enrollment
Office of Instruction Dual Enrollment
The Partnership for Business Industry Training
(PBIT) and Continuing and Professional Education
(CPE)
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A student in an academic program and/or sponsor
will forward written agreement to
Financial Aid Dept.
Reviews written agreement specifications
Processes benefit award amount
Forwards agreements to the Business Office
Provides statement of account to student, if
applicable
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A student in a CONTINUING EDUCATION program
and/or sponsor will forward written agreement to
PBIT or CPE Department
PBIT/CPE
Prepares /or reviews written agreement
specifications
Prepares Request For Student Award Form, BO 5600
Forwards Request For Student Award Form and
agreement to Cashiers Office
Cashier processes benefit award amount and
forwards all documentation to the Business Office
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Billing and Receipt of Payments
Business Office bills the third party agencies
Upon receipt of payments, they are applied to
corresponding fund accounts (see Chart of
Accounts for FOAP (fund/organization/account/progr
am) number
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Billing and Receipt of Payments Continuation

• When a sponsor donates monies, the following
  should be completed
• Sponsorship Application (if applicable/see Valley
  Scholar sample)
• BO-1500 (Report of Donation form), and
• BO-6100 (Departmental Deposit Worksheet) FOAP
  number must be specified on worksheet in order to
  post payment to the appropriate account.
• A TFAMISC will be issued by the Cashiers Office.

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Valley Scholar Sponsorship Application Sample
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Report of Donations - BO1500
The top left section of the form is required with
the donor information.
The top right section of the form (donors
information) is needed in case we need to contact
donor.
Description and specification of the Item (s)
contributed is required.
The middle section (source, purpose, and value of
the gift) is required for Financial Reporting.
The bottom section, requires the signature of the
employee requesting / receiving gift along with
STCs President and, if applicable, the Board of
Trustees.
Form Available Business Office Website
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Form available at the Cashiers Office
FOAP
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Accounts Receivable Staff

• Norma Reyna Accounting Assistant
• norma_at_southtexascollege.edu
• 872-4602
• Partnership for Business and Industry Training
  (Federal / State / Private / Local)
• Continuing and Professional Education (CPE)
• Agency Accounts-Allied Health Student Insurance
• A/P International School
• A/R Reconciliations

• Marittza Adame Accountant
• mmadame_at_southtexascollege.edu
• 872-4612
• Emergency Loan Program
• Allied Health Loan Program
• General Revenue Corporation

• Elena Elizalde Accounting Assistant
• elenae_at_southtexascollege.edu
• 872-4657
• Federal Accounts
• Waivers,
• Exemptions
• Valley Scholars (Restricted Accounts)
• Barnes Noble Payable (Third Party Financial
  Aid Purchases)
• A/R Reconciliations

Office Fax [phone]
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Accounts Receivable Staff

• Yvonne Harris Accounting Assistant
• ylharris_at_southtexascollege.edu
• 872-4658
• State Accounts
• Private
• Local
• Scholarships
• Dual Enrollment
• Contract Training
• A/R Reconciliations

• Maria Emma Trevino Collection Specialist
• METREVIN_at_SOUTHTEXASCOLLEGE.ED
• 956-872-4624
• Uncollectible Accounts
• Payment Arrangements
• NCO- Financial Systems Inc.
• NRI National Recovery Inc.
• GRC - General Revenue Corporation

Office Fax [phone]